Corporate & Domestic Property Management Staffing

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Please submit your resume for consideration as there are positions which are not always posted and others in various stages of candidate consideration. Thank you - we look forward to working with you.

Click a category below to see available opportunities.

bullet  Administrative Assistant
bullet  Baby Nanny
bullet  Butler
bullet  Caretaker
bullet  Chauffeur
bullet  Chef
bullet  Chief Of Staff
bullet  Domestic Couple
bullet  Estate Manager
bullet  Executive Housekeeper
bullet  Facilities Manager
bullet  Gardener
bullet  Housekeeper
bullet  Houseman
bullet  Laundress
bullet  Nanny
bullet  Other
bullet  Personal Assistant
bullet  Valet


Administrative Assistant

JUNIOR FAMILY OFFICE ADMIN with potential travel
Up to $100,000 Excellent Employment Package
Manhattan, NY, United States
As an essential contributor to the overall daily operations your input will be crucial toward smooth running days to uphold this dynamic principal. Your key support skills of fastidious attention to detail, resourcefulness, analytical problem solving in a timely manner and a truly awesome team member will lend to your overall success. This is a small active Family Office in NYC. There is a rotation of schedules within this support team to provide 24/7 coverage.

You will need excellent communication skills that exhibit a certain decorum, attention to proper/formal written content, ultra confidential discretion at ALL TIMES(!) you will be handling personal and business information and disseminating this important information to the proper recipients. There is a need for 24/7 coverage/mindset but this schedule will be rotated within the team of support. Your efforts will augment and assist the efforts of the key right-arm Executive Personal Assistant yet at times you will be engaging directly with the principal.

You may in fact be responsible to travel to various destinations to set up the location in a pre-arrival manner, hooking up printers and establishing local vendor support in addition to organizing entertainment venues, transport and accommodation.

It is an important role which will call upon your resourcefulness and professionalism. This is a superb experience.

Must have a valid Passport and the flexibility to travel unencumbered. A true affinity to assist and uphold the support requirements of the role.

Proof of Vaccination please.

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TRAVELING FAMILY ASSISTANT (French Speaking a PLUS)
$130k-$150k (Based upon experience) Employee Benefits Package Accommodation with all travel
Scarsdale, NY, United States
TRAVELING FAMILY ASSISTANT (French Speaking a PLUS)

As a plus if you speak French, love travel, culturally inclined and enjoy wearing many hats to assist an active, fun, enthusiastic and upbeat family this is such a perfect post for you. A private family seeks a Family Assistant to truly be flexible, caring, intelligent with your choices and know intuitively what extra care will make the day go smoothly.

Responsibilities include but are not limited to:

* Provide assistance to two teenage children
* Engage children in extra-curricular activities
* Drive children to/from school and various after-school programs
* Responsible for maintaining children's laundry and cleaning/organizing their rooms
In addition, the Family Assistant will:

* Work with staff on various tasks related to the upkeep and running of household:
* Serve as a driver to the family on an as needed basis
* Assist with maintaining vehicles (ie: taking cars for service, weekly car washes and etc).
* Running errands
* Pet care including dog walking
* General housekeeping duties
* Research activities, trips, etc., for family members
* Make purchases of household and personal items
* Assist with planning and coordination of events
* Reconcile petty cash and credit card statements
* Assist with inventory control
* Miscellaneous tasks as needed
In order to be successful in this position, the candidate must:

* Must have a valid driver's license
* Previous experience working in a home setting
* Must understand the importance of utilizing discretion and confidentiality in the workplace
* Portray a professional demeanor, with respect for family's personal life
* Have excellent communication skills
* Have good judgment and ability to recognize priorities
* Have ability to work in a fast-paced environment
* Work well with others and maintain positive atmosphere
* Be flexible and have a 'can do' attitude
* Ability to speak French is a plus but not required
* Have ability to travel, both domestically and internationally (sometimes 1-3 months at a time)

Apply Online
EXECUTIVE ASSISTANT/ PERSONAL ASSISTANT - NYC / W'Chester/ MONTAUK
$130k (Based upon experience) Health Care Package 401 k
New York, NY, United States
This is a prominent post of complete right arm oversight, support and daily monitoring on a 24/7 clock for a prominent businessman. You will liaise with the executive team and the domestic support teams of staff members toward ensuring impeccable coverage. This is a business related post so you will be asked to make travel arrangements, schedule meetings, ensure monitoring of flight progress to ensure timely meeting of arriving flights in coordination of transport. Monitoring the minutes of meetings and all timeline advancement and careful progress reports as regards order fulfillment and many different manufacturers.

You will liaise with key professional people and all executive tier staff members to ensure the flow of the day. This is a demanding post which calls upon you to really hit the mark each day to ensure the smooth running operations. The principal travels a lot so there is a lot of coordinating with all the various teams which may seem fragmented at some times but it will be your job to collaborate and coordinate with all others toward a unified effort of upholding your employer to be the best at what they do within a stressful, hectic and demanding post.

Summers you will be asked to reside in the Hampton's during your work week.

This is a prominent post looking for a fastidious detail oriented person to coordinate all aspects of business and personal oversight, almost as an attaché.

Spanish speaking required

Ability to coordinate complex travel itineraries and be exceptional at monitoring progress of flights for delays and arrival times so all aspects of prompt meeting with ground transport is seamless

Excellent coordination of schedules and calendars and timelines with terrific follow up and follow through or punch-list items

Poised, refined and an excellent sense of style and design

Five+ years of hands on right arm support to a prominent C-level executive

Apply Online
EXECUTIVE ASSISTANT - FAMILY OFFICE
$100k-$115k (Based upon experience)
SAN FRANCISCO, CA
Benefits:
* Depending upon experience and qualifications
* Health insurance coverage (including dental and vision)
* 401K Plan
* PTO
* Discretionary annual bonus and raise (performance evaluation required)
* Local candidates are most desirable, but family would consider relocation for the right candidate.


EXECUTIVE ASSISTANT - FAMILY OFFICE - PRESIDIO/SAN FRANCISCO, CA

Family Office located in the Presidio of San Francisco is seeking a dynamic, polished, organized, educated and experienced full-time executive assistant. This fast paced, highly visible position will be responsible for managing a unique blend of personal and executive assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable responsiveness. Schedule is on Monday – Friday at 8:00/9:00am – 5:00/6:00pm. Flexibility and responsiveness are extremely important for this role. Occasional domestic travel is required for the position.

Candidates must be comfortable reporting to the office daily. Local candidates are most desirable, but family would consider relocation for the right candidate. Start date is flexible for the right candidate.

RESPONSIBILITIES:

Manage heavy and ever-changing calendars including appointments, meetings and calls
Maintain contact and address lists for principals of the firm
Plan domestic and international travel including the arrangement of private flights, accommodations, car services, etc.
Field calls, answer emails and create correspondence while proactively prioritizing with minimal direction
Prepare reports, agendas, memos and recaps for key meetings
Maintain and track expenses for multiple entities working alongside family office controller and accountant
Gift purchasing, and management of all cards and correspondence to colleagues, clients and key contacts
Manage all day to day administration of office
Work on special projects and plan special events such as off-sites, dinners, board meetings, client meetings and other key events
Manage highly confidential and sensitive information with the utmost discretion
Strong and consistent follow-through on delegated tasks
The capacity to independently manage time and priorities within established structures and procedures
QUALIFICATIONS:
Ability to travel domestically whenever necessary (minimal amount of travel required)
Highly organized, detail oriented, proactive, excellent time management, efficient and service focused
Attentive to principals' preferences and style (intuitive to their needs)
Observant to the needs of principals to anticipate their needs (e.g., scheduling appointments at desired time, planning travel, etc.)
Ability to maintain discretion (confidentiality agreement is required)
Ability to be discreet with respect for principals' privacy
Ability to develop and maintain solid working relationships with professional and personal contacts
Ability to work collaboratively with family office and domestic staff (office environment)
Ability to easily take direction
Strong ability to communicate efficiently and effectively with principals, family office staff, domestic employees, contractors and vendors, family, friends, etc.
Strong technology skills and highly proficient with Macintosh, PC, family office software and Microsoft Office software including Word, PowerPoint, Excel and Outlook
Ability to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy
Flexibility and willingness to work odd hours when necessary
Exceptional writing and editing skills
Deadline oriented with the ability to handle multiple priorities
A high level of respect and discretion for confidential information
Positive attitude and ability to handle responsibilities with ease and calm demeanor
REQUIREMENTS:
Bachelors Degree
5-10+ years of consistent and recent full-time executive assistant experience working in family office
Seeking longevity (e.g., 2-5+ year commitment)
Ability to complete extensive background checks, motor vehicle checks, drug tests and psychological evaluation

Apply Online
ADMINISTRATIVE ASSISTANT - SHELTER ISLAND
$75,000 With Health Care reimbursement
SHELTER ISLAND, NY
We are looking for an office assistant to join our team. Candidate must be dependable, responsible, adaptable, honest and with a high level of integrity; self-motivated, open to grow and learn, highly professional, excellent inter-personal, communication, and organizational skills and discretion to the Principal.

Major Responsibilities:

Work as part of a team to coordinate needs and logistics surrounding Principal and his estate team.
Calendar management
Maintain a complex, organized filing system that is shared by the group and establish own filing system for individual projects and responsibilities
Work with accounting team to manage weekly bill pay and monthly invoicing/expense reporting.
Project management
Heavy Data entry
Ad-hoc projects as needed
Ability to manage highly sensitive, confidential information with complete discretion
Ability to work as part of a team with a can-do / no task too small or big attitude a must
Would report to Estate Manager and Chief of Staff
Serve as point person for mailing, supply ordering and vendor relations
Manage multiple emails daily
Requirements:

Minimum 3+ years of experience as an Executive Assistant
Bachelor's Degree
Proficiency in Microsoft Word, Excel, Outlook, Affinity Publisher and Apple products.
Experience working in a highly professional, dynamic and fast-paced environment and to remain poised under pressure
Positive, flexible attitude when responding to the changing requirements of the Principal Excellent verbal and written communication skills
Articulate and well-mannered
Flexibility to work overtime as needed
Strong organizational, project management and problem-solving skills with ability to multi-task
Extremely detail oriented
Excellent time management skills, including the ability to prioritize work effectively including timely and efficient management of out-of-pocket expenses, project updates/project deadlines and other submissions to Office Manager
· Ability to work autonomously

Apply Online
JUNIOR PA/ADMIN - FAMILY OFFICE - NYC
$80,000 with Health Insurance Coverage
NYC, NY
This is a post which requires you be highly organized, detail oriented and have the ability to prioritize requests so you are able to ensure you can complete tasks in a timely manner at an elevated level of expectations. The choices you will be making will be reflective of your employer and family - NYC experience within a sophisticated estate will assist you toward liaising with various vendors, accomplishing tasks, purchasing gifts and following up with cards and special touches that represent the wishes of the family.

It is essential that you are fully familiar with QUICKBOOKS for all bill paying and keeping track of expenses for various properties. The Estate Managers and Assistants will send you a multitude of invoices and payment requests so it is imperative to your success and comfort within the post that you have the ability to be fully adept with all data input and management within QB.

At various times you will be required to organize flights & hotels for staff members along with vendor interaction and management when it comes to events and party planning and construction and maintenance. Must have a true interest in travel, restaurants, cultural interests, designers and architects on both coasts and the ability to finesse reservations and sort complex travel arrangements when necessary.

This is a true right arm post to the existing Operations Manager for the Family Office.

We are looking for a professional with a great connection to follow-through, preparedness in advance of the need arising, an interest to understand the employer so you step into the manner/style of their expectations, a true interest toward generating a completed perfected work product and an ability to retain important relative and pertinent information. You will be seen as the person who has to be steps ahead of your direct-report and of course interact with the family members and their team of trusted professionals.

It will be best if you have worked within a Family Office before and been involved with the oftentimes fast paced, energetic, hectic and at times demanding schedule.

Excellent mathematical aptitude, resourcefulness, 5 years direct experience and fully familiar with NYC and the Hampton's.

A thorough background report will be conducted along with verifiable references.

Apply Online

Baby Nanny

Please submit your resume so we may meet with you to discuss the next steps within your career path.

Butler

JUNIOR BUTLER - E. HAMPTON
Salary: $90-100k Eligible for overtime pay Eligible for a discretionary annual bonus Medical, dental, vision coverage provided
EAST HAMPTON, NY, United States
This is a beautifully appointed home with a love for entertaining and fine dining. As Junior Butler you will take the lead from the Head Butler to be fully engaged toward the social calendar and ensuring all aspects are cared for daily ensuring a smooth running household.

Care of setting the table - creating ambiance with care of floral arrangements/ candles, decorations, polishing silver - care of crystal and china, beverage service, guest interaction and ensuring comfort at all times.

General domestic household services as directed by Employer including but not limited to:

Cleaning
Food preparation and service
Household maintenance
Laundry
Chauffeuring
Other duties as assigned
On a daily schedule it will be important to perform a walk through, setting sights upon all aspects needing general care or maintenance issues as they arise. This is a year round - full time opportunity and it will be important that you get accustomed to the manner in which the household runs and maintain a constant level of preparedness. Stocking and supplies and working to ensure all inventory and necessary support supplies are at the ready.

This is a household with a wonderful full support team - your ability to be hands-on with a can-do manner is important to ensure a cohesive team. The household entertains on a formal level of table service.

Verifiable references, proof of vaccination please, a love of dogs, the ability to be flexible and jump in as needed.

Apply Online
BUTLER & HOUSE MANAGER - NYC - CT & the Hampton’s
Annual $110,000 - $130,000 With Health Care
Manhattan, NY, United States
Working closely with the Estates & Facility Manager and The Principal's EA's, The Butler & House Manager will be responsible for the day-to-day stewardship and provision of service in the households, while providing strong leadership and "hands-on" support to fellow household staff, to ensure that the homes are always maintained and administered to exceptional standards.

The primary objectives is to ensure the comfort of The Principals, their family and guests, as well as provide proper coordination with the Chef, the day and evening staff, housekeeping and sub-contractors, as well as making all arrangements for functions and events, while offering advice on potential improvements and maintenance projects.

You will be required to ensure that all the properties under your supervision are maintained and operated to a standard expected of The Principals. You will manage the day-to-day operations of the households including the aesthetic presentation of the interior and exterior. You will plan and assist in all service aspects required by The Principals and their family members while you will assist with the planning and coordination of “special events”.

You will be responsible for all domestic employees that work within your assigned portfolio and will be required to manage all human resource related matters. This may include, housekeeping and maintenance staff, drivers as well as specialist contractors. You will be required to establish all staffing requirements and be responsible for interviews, hires, terminations and conduct employee orientations & performance reviews including any disciplinary actions. In conjunction with the Human Resources Manager you will provide training to the staff either in-house or by hiring external professional training services. You will be required to communicate with all personnel to ensure a clear understanding of their work requirements and daily tasks. You will be responsible for staff morale, productivity and efficiency.

The Butler and House Manager is expected to lead the on-site team on a daily basis, in a 'hands-on" capacity, and to ensure that staff are adequately supported and informed. This individual is expected to maintain the highest levels of discretion at all times and will be needed to work cooperatively with the Estates & Facility Manager, as well as The Principals EA's and Corporate Office Personnel

Working Relationships will be required with;

The Principals
Estate & Facility Manager
The Principals' Personal Assistants
The Principals' Personal Chef (when in residence)
The Administrative (HR) - Accounting and Supportive staff in NYC
Additional Residence Staff (International and Domestic)
Contractors and Consultants
Vendors and Trade Suppliers
House Staff Employed (NY)

4x full-time housekeepers
Chef (s)
Must have verifiable references for each post on your resume. Looking for long term placements within the various positions you have held. Letters of recommendation along with verbal endorsement.

Apply Online
EAST HAMPTON LIVE-OUT BUTLER, YEAR-ROUND
$95k-$105k (Based upon experience)
EAST HAMPTON, NY, United States
Your familiar ability to be of service and step in as needed in the mindset of hospitality toward augmenting the day of a busy family, friends and guests. The Summer months can be busy with an active social calendar so your enthusiasm toward ensuring guest-ready preparedness along with ensuring the menu and the setting for small and larger gatherings, setting the ambiance and ensuring the "stage is set", so to speak, as relates to the overall care you bring to event management, daily running of a complex estate, liaising with vendors and contractors and overseeing construction care and touch-ups around the interior of the household.

It is important that you are familiar with luxury brands, aware of the local vendors and trades, fully engaged in stocking of supplies and running errands. You will work with your team of housekeepers and guide them toward the level of care and service. During the Summer months additional staff will be brought onboard. You will lead them toward standardizing their level of care in all aspects of housekeeping.

Looking for an experienced hospitality and service minded professional who leads by example and is highly organized and structured toward leadership in a hands on manner of establishing standards of care. A top level attention to detail, affable, great team management, directed in problem solving and full knowledge of household systems, along with an elevated sense of style.

Verifiable references, ability to drive and familiar with the Hamptons.

Apply Online
BUTLER & HOUSE MANAGER - NYC - CT & the Hampton’s
Annual - $110 -$130,000
NYC - CT & the Hampton’s, NY, United States
Working closely with the Estates & Facility Manager and The Principals, The Butler & House Manager will be responsible for the day-to-day stewardship and provision of service in the households, while providing strong leadership and "hands-on" support to fellow household staff, to ensure that the homes are always maintained and administered to exceptional standards.

The primary objectives is to ensure the comfort of The Principals, their family and guests, as well as provide proper coordination with the Chef, the day and evening staff, housekeeping and sub-contractors, as well as making all arrangements for functions and events, while offering advice on potential improvements and maintenance projects.

You will be required to ensure that all the properties under your supervision are maintained and operated to a standard expected of The Principals. You will manage the day-to-day operations of the households including the aesthetic presentation of the interior and exterior. You will plan and assist in all service aspects required by The Principals and their family members while you will assist with the planning and coordination of "special events".

You will be responsible for all domestic employees that work within your assigned portfolio and will be required to manage all human resource related matters. This may include, housekeeping and maintenance staff, drivers as well as specialist contractors. You will be required to establish all staffing requirements and be responsible for interviews, hires, terminations and conduct employee orientations & performance reviews including any disciplinary actions. In conjunction with the Human Resources Manager you will provide training to the staff either in-house or by hiring external professional training services. You will be required to communicate with all personnel to ensure a clear understanding of their work requirements and daily tasks. You will be responsible for staff morale, productivity and efficiency.

The Butler and House Manager is expected to lead the on-site team on a daily basis, in a 'hands-on" capacity, and to ensure that staff are adequately supported and informed. This individual is expected to maintain the highest levels of discretion at all times and will be needed to work cooperatively with the Estates & Facility Manager, as well as The Principals EA's and Corporate Office Personnel

Working Relationships will be required with;

The Principals
Estate & Facility Manager
The Principals' Personal Assistants
The Principals' Personal Chef (when in residence)
The Administrative (HR) - Accounting and Supportive staff in NYC
Additional Residence Staff (International and Domestic)
Contractors and Consultants
Vendors and Trade Suppliers
House Staff Employed (NY)

4x full-time housekeepers
Chef (s)
Must have verifiable references for each post on your resume. Looking for long term placements within the various positions you have held. Letters of recommendation along with verbal endorsement.

Apply Online
SEASONAL LIVE IN BUTLER/ SERVER
$100k (Based upon experience)
EAST HAMPTON, NY
This is a 6 day per week post with a team of great professionals for the summer season. The accommodations are your own bedroom with en-suite bathroom and your team of staff will be experienced and dedicated.

As this is a Butler/Server post it will require all care relative to the warm welcoming and accommodation of guests to ensure comfort and needs of beverage service, towels/poolside care, liaising with the chef to coordinate service needs and the setting up or breaking down of meal service and setting the ambiance with candles, flowers, music, etc.

On occasion you may be asked to run errands and pick items up for the household or guests. Willing to interact with guests and know when to disengage and be mindful of boundaries. Looking for a can-do attitude toward service mindedness - to pitch in and help toward successful service which can be hectic and the timing is of the essence within meal service so energetic and flexible and non-flappable and calm and being a true hospitality minded service professional who loves being in this post.

Due to the nature of the opportunity we can only engage professionals with 3+ years of solid domestic experience within an estate. It is important to be knowledgeable and uphold the team of staff in the daily operations.

A thorough background check will be conducted along with having a valid Driver's License and authorized to work in the US.

Apply Online
EARLY SHIFT SERVICE BUTLER - with travel
$70's Health Care Three Weeks Vacation
Manhattan, NY
This small elegant family requires a Butler to prepare the table for meals, attention to all finery and caring for the various items that are delicate and fragile that require special handling, serve and clear the meal. As there will be travel involved it is important that you are prepared and flexible to be at a different location from time to time. Your ability to travel with the family is imperative to the post so know this at the onset please. The shift we will be filling is responsible for breakfast and setting up for lunch when you will switch off with the late shift person.

Liaise with the Chef toward all necessary plating for his planned menu to know what he will require. Be attentive toward all aspects of beverage and meal service. Have the ability to warmly welcome guests and business associates to ensure their comfort - taking their coat and beverage service.

You will also be required to perform inventory, maintain and organize all aspects important to service; china, plating, glassware, candelabras, ambiance articles such as candles and floral arrangements/vases, special decorations, linens and all proper storage.

It will be important to be experienced in both formal and informal service. Valid Driver's license required please. A background check will be conducted along with verifiable referencing.

Apply Online
SEASONAL - BUTLER/HANDYMAN - WESTCHESTER
$90k-$100k (Based upon experience)
WESTCHESTER, NY
(July 1st - November 30th) LIVE OUT

An elegant small family requires the assistance of a Butler who has the ability to perform hands on light duties to ensure aspects of their home are buttoned-up. The family is not wishing to have a lot of staff at this time and, as a consequence, they realize they are asking for double duties toward streamlining the daily operations. They are looking for a flexible professional.

This post begins as a Seasonal Summer position but may in fact morph into a year-round situation (with travel) if the experience and match feels like a good fit. The family has a quiet life with a young child. They have additional properties throughout the world - should this evolve into a full time scenario you must be free to travel internationally.

Formal table service, working with the Chef to coordinate meals and make all necessary table settings
Care of China, crystal, glassware
Linen care, ambiance, floral/candles
Meet and greet guests, all hospitality mindedness toward accommodating guests and business associates
Must have an impeccable background, command of Spanish a plus, valid Drivers
As a "plus plus" - if you play tennis well the principal would incorporate a daily match into your duties.


Must be expereinced within an UHNW family and certainly relative experience butling.

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BUTLER - FACILITIES MANAGER/HOUSE MANAGER
$100k-$120k (Based upon experience)
NYC
Top-notch IT capacity to set up the systems for a busy executive, coupled with your excellence of being invisibly in tune with needs before they arise...being on your game in every capacity of excellence in the service of high profile global guests of distinction and a discerning excellence of entertaining and care precious possessions...this is part facilities management and part butler duties while ensuring impeccable care in every regard of entertaining, floral arranging, packing and unpacking, organizing, enjoy children, liaise with family and friends seamlessly to ensure their comfort and care and be completely on your game as regards discretion and being a trustworthy confidante ...be as good inside as you are with the impeccable support in techie aspects of electronics, lighting, ambiance and ensuring beautiful entertaining in every regard of thoughtful execution of plans Top-notch experience, decorum, presence, GREAT former experience and references

Apply Online

Caretaker

SHELTER ISLAND JUNIOR BUTLER & CARETAKER ASSISTANT - FULL TIME - YEAR-ROUND
$75,000 with excellent Health Care Package With Ferry Pass
Shelter Island, NY, United States
The Junior Butler/Caretaker Assistant is responsible for supporting the members of the Facilities Team as well as performing key tasks within the estate.

This is a fabulous position for an energetic knowledgeable candidate with service experience along with mechanical and technical aptitude. If you have say, worked in a restaurant/cafe where you have performed table service and ensured guest-satisfaction and also you are mechanically inclined, can assist with light painting and troubleshoot IT issues and also watersport activities then this will be a perfect blend of a great many things that interest you. You can build your knowledge and gain incredible experience and have a super work environment.

Mechanical Aptitude
Guest Service/Table Service
Concierge assistance
Technically inclined, trouble-shooting IT Issues
Ability to drive and have a car
Background check and verifiable references
Caretaker support; painting, light repair, light plumbing and mechanical care
Key Relationships: Reports to: Estate Manager

Requirements:

High school diploma or equivalent qualification.
A minimum of 2 years' working experience in a similar role.
Ability to work with hardware tools and power equipment.
Extremely organized with good communication skills.
Detail-orientated with an aptitude for problem-solving.
Self-starter and able to see projects from start to finish.
Adaptable demeanor, able to adjust with little notice.
Major Responsibilities:

Supervising and/or assisting vendors with assigned work.
Regularly check residential property spaces to identify issues with property structure, hardware, plumbing, hvac, mechanical failure or breakdowns.
Perform repairs on company equipment or appliances.
Detect and report the need for major maintenance repairs.
Respond to manager's maintenance requests in a timely and professional manner.
Small repair plumbing, electrical and safety systems.
Conduct performance assessments of company appliances, such as refrigerators, microwaves, stoves, ovens and coffee makers, etc.
Provide direct manager and others in workplace with support and guidance on maintaining their equipment.
Perform basic tasks including painting and filling crevices, clean facilities, helping with moving stuff and managing maintenance repairs.
Act as valet as needed
Support Butler in guest facing duties, as needed, including but not limited to: bartending, serving, driver, providing assistance for outdoor activities (kayaking, paddle board, bikes ,etc).

Apply Online
ON PROPERTY, CARETAKER/ ESTATE MANAGER
$80,000 with Health Care and Accommodation on Property
Westchester County, NY, United States
This is a dream job for a horticultural minded, outdoorsy sort of caretaker/ property/estate manager. There are fields and a horse paddock, orchard, flowerbeds, pools, fountains....it is a large property that needs constant tending to. It has a deer fence, a regular fence, mending and maintaining the fences, tending to the pastures and expansive rolling lawns that are groomed and manicured, tree care - limb pruning and branch cutting.

The livestock oversight is for a few sheep and a happy elderly horse. It is important that you understand systems of security, irrigation, that you are technically minded, there are cars, tractors, a barn, several out-buildings, a pool house and 5 car garage, mindful care of generators, water pumps and all electrical/mechanical systems, dual oil & propane heat, HVAC and utilities.

The buildings typically are 1900 vintage brick and wood-shakes. This is a 45 Acre property and it is needing the caring attention of a live on property energetic professional who really wants to take it on...to live on the property in a comfortable accommodation and tend to the constant ever needed maintenance.

The ability to be a jack-of-all-trades sort of handyman is essential with painting, light plumbing and repair abilities and certainly mechanical and technical and the willingness to ensure smooth running systems and the overall health and vitality of the grounds + plantings, the structures, the system and certainly the animals.

You will be responsible for establishing your own schedule and determining the flow of the day. The family uses the property as they like but reside in NYC.

Verifiable references
5+ years of related experience on an estate, caring for a large compound and livestock
A love of animals and being outdoors, a self-starter and honorable/trustworthy and reliable
Being handy and enjoying maintenance related sort of labor
Knowledge of plantings, horticulture and yard/lawn care
Must be comfortable working machinery; tractor, snow plow, care of stable, and ensuring top tier cleanliness
Ability to drive, able to lift bales of hay and climb ladders
Ability to tke initiative and problem solve
Security minded and proactive, preventative
The wonderful small family has a passion for this property, they love it and only want a person who appreciates it as much as they do so there is an organic sense of wanting to make improvements and see that the daily ongoing care and maintenance is assured to a top level of delivery. This is a family who will want for you to be in place for a long healthy working relationship.

A background check will be conducted

Apply Online
WEST VILLAGE NYC - FAMILY ASSISTANT
$90,000 With Health Care
Manhattan, NY
An active family requires a diligent and enthusiastic assistant to keep them scheduled and organized and on-track. There are quite a few moving parts at the moment with an imminent household move so planning/ logistics/ inventory and ORGANIZING is essential to fill the immediate needs but in an ongoing basis maintaining a contact list and all updates, working with the 2 Housekeepers and the Nanny to pitch in as needed - this is a very friendly caring household with a pitch-in and assist philosophy - everyone helps one another toward achieving best favorable outcome for the family.

It is important that you are able to drive - you will be asked to use the family vehicle to perform errands. Looking for excellent technical abilities, working on a MAC. Ability to organize files, use DropBox for files and all paperless filing, all calendaring and scheduling, overseeing some of the maintenance and vendors, some travel scheduling although this is not a prominent request presently. Be an excellent communicator and formally correspond and reply to emails, excellent research and being resourceful. Ensuring stocking and supplies are kept up.

The family is looking for a true right arm assistant to pitch in and care to make a difference in their day by getting up to speed with their likes and preferences and ensuring the day runs smoothly by augmenting these pertinent aspects that make a profound favorable impact.

Excellent references
Five years direct Assistant experience
Working knowledge and full comfort with Mac and all tech
HIGHLY ORGANIZED in all aspects - how you manage filing, information and the visual aptitude that knows how to arrange a logical, cohesive storage room, itemizing inventory and creating systems toward optimum efficiency. This is a busy family - they want to be is a clean, smooth running organized household. They are looking for you to be creative, inventive, think outside of the box, work well with others and be a self-starter by taking initiative.

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RHINEBECK - LIVE OUT, CARETAKER
The position is live-out, and offering $65K + benefits
Rhinebeck, NY
PROPERTY CARETAKER - RHINEBECK HUDSON VALLEY

The idyllic Hudson Valley is a gorgeous area to work. This is a wonderful small family with a remarkable home and property needing to have someone take special interest in its care.

The property caretaker will be responsible for the day-to-day management and upkeep of all grounds and property, in addition to overseeing staff, vendor and contract work as it pertains to the household. The caretaker should be a 'jack of all trades' who has extensive knowledge and experience with grounds, equipment and animal care as well as household administrative tasks. A proactive nature paired with the ability to pivot between a wide variety of tasks is essential to the success of this position.

The position consists of a 5 day work week, with Saturday and/or Sunday being part of the schedule. Flexibility is key; Hours will vary depending on each day and the family's schedule.

Regular Duties may include but are not limited to:

Full management of operations as it pertains to the property
Completion of daily caretaker's log, mail/ bill sorting, and staff schedules
Preparation and management of projects both long and short term, including: status/expense reports, employee schedules, contractor duties, etc.
Daily care and maintenance of animals and enclosures
Routine maintenance of grounds (lawns, rye fields, fences/gates, trees), surrounding roads, pond, and wells
Routine maintenance and management of outdoor equipment
Identification and monitoring of all issues within the house including fuel levels, electricity and appliances, building systems, rodent traps, etc.
Maintenance of fireplaces, wood stock, and kindling
House setup/ breakdown when family or guests are in residence
Management of seasonal supplies (humidifiers, festive decorations, fans, space heaters, luggage)
Requirements:

Excellent references required
Minimum 2-3 years related experience working on a comparable property for a private family
Flexibility in scheduling with willingness to work long hours and overtime as needed
Ability to oversee numerous staff, vendors, and contractors
Be able to coordinate and organize larger parties or special events.

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Chauffeur

DRIVER / CHAUFFEUR - MIAMI/ NYC
$100k with overtime (Based upon experience)
NYC /MIAMI, NY, United States
Responsible for transporting the entire family inclusive of their precious children is of critical importance. Looking for an experienced, trusted, reliable driver who is fully familiar with both NYC (and surrounding tri-state area) and Miami. There may be periods of the family traveling out of the country in which case you will have down time for vehicle maintenance and care.

Looking for an energetic professional who is poised, courteous, unflappable, respectful and KIND. Much enjoy working with a family with children as they are priority ONE – their wellbeing and security. You will be asked to pick-up and drop off to their various activities ensuring safe and secure transport.

Ability to run errands as needed. Fully familiar with all key notable destinations of gallery's, museums, theater, stores, restaurants, private airports, and all the essential short-cuts, back roads and being able to navigate safely throughout the hectic traffic of the metropolitan areas.

Clean Driver's License, impeccable references and background with a family.

Looking for long-term employment experience with high-profile family. Fully available to travel and be in one location or the other which may mean being away from home base. This is critical to your happiness within the job - having the full flexibility to be travel as needed, for as long as needed and to be able to have a full "service-mindedness" toward being the trusted professional for the family.

Full background check and verifiable references.

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3/4 X PER WK. DRIVER/CHAUFFEUR
$48/hour
NYC, NY
If you are looking for extra days within your schedule and can pick up a few days each week, one of our clients requires an experienced Chauffeur for 3 or 4 days per week, these days may vary from time to time but currently they are looking for Tuesday, Thursday and Friday from 9:00am - 5:00pm. Looking for a professional with minimum of 5 years' experience.

Pick up area of Manhattan is in the West 70's - at the end of the day you can take the principal's vehicle home if you have a garage or driveway (cannot be left on the street)

Must have excellent driving skills, fully familiar with NYC and area, excellent communication skills and willing to run errands by taking the housekeeper to the store for supplies and doing random errands.

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Chef

YEAR ROUND FULL TIME FAMILY CHEF - NYC & EAST HAMPTON
$165,000 per annum
NYC & EAST HAMPTON, NY, United States
A great active family is looking for a professional who truly adds to their daily meal enjoyment by bringing their creative talent and knowledge of healthy ingredients to meal prep. This is typically looking for a more casual family-style sort of preparation with meals that are healthy but not over fussed and overworked. Looking for a flare within family casual, healthy home-style meal prep.

In the summer they love the farm-stand special pick by local farmers, they enjoy "real food" that has authentic uncluttered delivery and simplicity. Typically dinner service but occasionally looking for some lunch prep and snacks. Healthy - wholesome - good ingredients. Must be clean in your attention to care of the workspace and maintaining a clean well cared for kitchen - although there are terrific housekeepers to assist there is no patience for a messy Chef who doesn't monitor their own space.

Typical schedule covers the weekends with a Brunch on a Saturday or Sunday. Summers there is entertaining.

Beautiful accommodation while in the Hamptons

Must drive
CV-19 Vaccinated
Culinary trained
Attention to healthy ingredients
Creative and engaged in the process of joyful cooking of wholesome meals
Excellent references.
Great vendor/supplier contacts
Organized and attention to cleanliness
Sourcing, pantry rotation, menu planning

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HEAD CHEF - DUTCHESS COUNTY, NY - HUDSON VALLEY
$180k (Based upon experience) The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee’s immediate family members.
DUTCHESS COUNTY, NY, NY, United States
A head chef is needed for a busy family of four in their primary residence located in Hudson Valley. The right candidate will have experience preparing meals that adhere to the family's individual dietary restrictions and preferences. They will also have to possess experience in heading the food and beverage department as this will be required for the role, including but not limited to: ordering, inventory, budgeting, scheduling of chef team and maintaining stocks for chef kitchen and family kitchen. Weekly menu planning is crucial so the principle can review and approve before supply orders are placed. You will also lead the other chef, as two in total are required to provide the family with 7-day coverage. The schedule will be formulated to be a fair balance of days on and off, rotating weekends, holidays, etc. The main meals prepared by the chefs will be lunch and dinner, however flexibility is required per the principles needs. Travel may also be required should the principle need coverage at another residence.

Inventory: Overseeing the ordering and stocking of the kitchen from the chef's dry pantry to the family kitchen dry pantry, working with the housekeeper to ensure family's needs are Fresh, local and organic orders should be placed from locally sourced vendors as per the weekly menus and any guests that could be joining. Produce and proteins should be sourced from principle approved vendors, keeping in mind the principal's dietary preferences, likes/dislikes and any allergies.
Budgeting: Keep track of spending and costs to reduce any food waste and over Keep within budget or get approval from principal for any spending that could exceed the set established amount limit.
Daily Menu Planning & Preparation: weekly menus formulated according to the family's preferences and taking into account any guests joining a Menus are to be submitted by noon every Monday so principal can review and approve or make changes. This includes freshly prepared family snacks and any other requests for family staples. Chefs should also keep track of dishes family likes (and dislikes to avoid serving again) and compile a folder (with pictures if possible) to include in future menu rotations.
Weekly Kitchen Walk Through: check stock levels, remove expired items, test all equipment and alert the head housekeeper so she can coordinate service and/or Make sure any family items the chef provides outside of what the head housekeeper orders is ordered and stocked to have on hand. Clean and sanitize the chef kitchen, pantry and any other area that falls under the chef's responsibilities.
Chef Kitchen Maintenance: chefs are required to clean and maintain work areas between meals and at end of day, sanitizing and leaving ready for the next morning chefs' All trash management from the chef kitchen also falls under chef responsibilities.
Family Food Preferences, Dietary Restriction & Allergies:
Vegetable heavy dishes (2 servings) with limited starches (1 serving) and a choice of protein (1 serving) (red meat maximum 3x a week)
Healthy, fresh and organic in season ingredients no heated oils or Ghee, small amount of salt used (principles preffer to salt and pepper at table)
Yeast free diet, no seeds or nuts, no shellfish, no soy, no processed foods
Some meals may be vegetarian only, so please have experience with preparing strict vegetarian dishes (most lunches are preferred vegetarian)
Both children have allergies, either similar or individual to child (a list will be provided)
Further detailed information and guidelines will be discussed during interview
The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee's immediate family members. A work phone and work computer will be provided for the administrative side of the job. Two weeks PTO to start and a yearly job performance review and end of year bonus at the principle's discretion. Must be able to pass a background check and have a passport, green card or EAC to be considered for the position.

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NYC CHEF (flexible to travel)
$130,000 With Health Care
Manhattan, NY
NYC CHEF (flexible to travel)

A respectful, gracious and kind family requires a second Chef to provide the full meal coverage for the day. Your care will be offset by another Chef and alternate schedules accordingly. This is a "foodie" sort of family with a great passion for wonderful provisioning and sourcing always with a keen awareness toward organic, nutrient dense, healthy choices and exquisite plating in a refined manner of service.

The household is a fully staffed properly run and finely appointed household although not stuffy or rigid ....an authentic wonderful household that fully enjoys conviviality, gathering with family and friends and enjoying excellent quality meal prep and service.

Saturdays are required within the schedule. On occasion travel to other destinations is required where you will be provided accommodations.

This is a family of 5, a full staff team inclusive of Servers to assist the kitchen and fine appointments as regards all aspects of a beautiful table service.

The schedule typically is split between morning shift for a week on and afternoon into evening shift for a week.

We require 5 years' experience within private family service

Verifiable references, and a background check will be conducted, a valid Driver's License

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ROTA CHEF - ATHERTON, CA
$150 - $160k With Health Care package
Atherton, CA
MICHELIN STAR* EXPERIENCE - ROTA CHEF - ATHERTON, CA

This is a very health conscious family looking for a nutrient dense varied menu that is creative with mindful selections that are free of sugar, inventive substitutes, creative delivery of super foods and a full array of a fuelling nourishing super-charged diet that maintains optimum health.

They will only review candidates who have Michelin Star experience and who are comfortable working with another Chef on a Rota basis.

As an extremely active family the emphasis is on meals that sate, are visually pleasing with beautiful plating and an unwavering attention to broad-spectrum nutrient delivery.

Emphasis on healthy Indo-Pan-Asian cuisine along with Ottolenghi styles to their love of Mediterranean cuisine - healthy, clean, fresh ingredients. It is imperative that you are incredible at your ability to provision to the highest level of attainment; stocking and sourcing the freshest of fare and always delivering the freshest clean flavors of pure and organic foods/ingredients. There will often be call for entertaining on a prominent level of VIP, C-level multi-cultural business leaders so you will need to float between both large and intimate gatherings where the emphasis is on unflappable meal delivering that is equally as refined and tasteful without losing the level of optimum delivery of incredible fresh flavor that is in keeping with a creative healthy menu.

Often there will be requests for interaction with additional professionals who work with the family toward their dietary, health, fitness goals - your knowledgeable influence and input will be requested. Menu planning.

Weekends are required, this is a LIVE OUT POST

Verifiable references, background check, must Drive with a valid CA license. Must be great around family and children and guests.

Looking for a clean conscious Chef who loves what they do and will want to assist the family in this capacity as a trusted addition to their staff.

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CHEF - NORTH FORK
$95,000 - $110,000
North Fork, NY, United States
CHEF - NORTH FORK

This is a very gentle post as a chef for a small family looking for Lunch & Dinner service Thursday through Monday and leaving prepared meals for the other two days. They don't really entertain during this time so it is a very basic job whereby bringing your creativity and love of what you do to really bring great joy to their day.

They enjoy all ingredients and ask for the creation of a weekly menu for review in advance. If necessary to make it easier you have the abililty to stay over in the Guest Cottage on the property while you are working. You will cook in this kitchen and take the preparations to the maiin house where they will serve themselves so it is really quite and easy post.

Asking for stocking and supplies and procurement of items, ingredients. They adore the local fare and always enjoy "in season" produce from the diverse array of vendors.

They are looking for an earnest, upbeat professional with integrity who loves what they do.

Must have excellent references, we ask for plating images, ability to drive and a commitment to your creative talent.

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SAN FRANCISCO BASED + HAMPTON - CHEF
$175k+ (Based upon experience) Health Care
SAN FRANCISCO, CA
This is a beautiful fun and happy young family that loves the convivility of entertaining in an intimate small setting and especially with close family members. The Mrs. is more in keeping with the true organic macrobiotic/farm-to-table preference and the husband enjoys everything healthy comfort food. Looking to have portion control along with caloric intake for the meals, especially focused on nutrient dense excellent fare.

Must be fully flexible to travel as there will be call for this to accompany to the other fully stocked households. Must drive.

Hampton's is on the list of locations and this is with accommodations of course. The emphasis in this beautiful area to know your vendors and have a relationship with them local purveyors is important especially in the Hampton's when getting around has become so difficult to get groceries and know the locals for the best anf freshes of ingredients.

Must be a happy upbeat foodie who exhibits a true passion for their craft in preparing beautifully plated meals that not only have eye-appeal but have such a great burst of flavor. Please love what you do if your are applying as it is a transferrable energy when it comes to food and imparting excellence*

Five years top tier experience within a wonderful household

Excellent references, full background check.

Stunning plating

Available to start!

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NYC CHEF with HAMPTON'S and additional travel
$120,000 3 weeks vacation Health Care
Manhattan, NY
Bringing your creative culinary talent to provide nutritionally dense, beautifully plated meals for the enjoyment of this small organically minded and elegant family primarily for lunch and dinner service 5 days a week. Based upon the schedule of the household you may only be responsible for dinner.

The preferences span a multitude of culinary styles with and enjoyment for Mexican, French, Mediterranean and, always with appreciation for the freshest of ingredients and lovely plating.

For the most part your home base will be NYC but you will be required to travel from time to time - as a consequence you will need this flexibility to absolutely make certain you are prepared to work in other kitchen settings in other locations. You will be responsible for ordering, stocking and provisioning - your adaptability along with your eagerness to be creative and attention to flavors will be your success.

A full background check will be conducted and we ask that you provide plating images as a sample of your work.

Excellent verifiable references, valid Driver's License.

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CHEF - NYC * HAMPTON'S * MALIBU
$140k (Based upon experience) with Healthcare
Manhattan, NY
This is a "FOODIE" family that loves beautiful, creative, ever-changing meals with well curated plating and attention to all sourced ingredients. The successful candidate will be able to exhibit a vast repertoire that is flavorful, inventive and inspired.



Looking for an energetic creative chef that is part of the current culinary discussions and brings innovative preparations to the daily servings - as a passionate chef enjoying loving what you do and being challenged or being afforded the permission to be fully inventive to follow your creative culinary "wish-list" you will be in a great household to bring your high-profile, exclusive talent to the table !!



Must Live out in NYC, travel through Summer to the Hampton's and live on the property and travel to Malibu and again live-on property in Malibu. So, clearly you must be fully flexible to travel and spend time as needed by the family so, please ensure you consider this when making your application.



We will be looking for excellent and beautiful plating images evidencing your creative aesthetic.

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SEASONAL HAMPTON'S CHEF
$650/per day (Based upon experience)
Manhattan, NY
Short Season; END of June through September Labor Day

Ideal dates last week in June; month of July and August thru Labor Day possibly one week beyond that.
Trial period 1 week during the Easter week 29 March – 4 April
In the Hamptons NY on the ocean.
Must have an excellent track record and be able to provide two written references which can also be confirmed verbally.
Ideally some of the work experience should be in high end private residences.
On occasion there will be weekend guests and dinner parties.
6 days per week to prepare daily breakfast, lunch and dinners
Chef will need to prepare menus with various options one week in advance for approval.
Menus to be submitted on Wednesday a week prior
Clean healthy cooking, no red meat, no cream, need to be familiar with the Asian fusion, French and Mediterranean cuisine
The position will also require the chef to clean and maintain the kitchen and eating areas to a high standard; to do all the grocery shopping, stocking the kitchen and to run occasional household errands.
Car provided for the shopping and also on day off
One day off during the week to be organized around family's schedule
There is a chef's flat within the property with kitchen area, sitting area and bathroom
There are two full time housekeepers that help with serving
Must have clean driving licence

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SEASONAL CHEF
$130k (Based upon experience)
SOUTHAMPTON
SEASONAL SUMMER CHEF - The Hampton's
* On occasion there will be weekend guests and dinner parties.
* 6 days per week to prepare daily breakfast, lunch and dinners
* Chef will need to prepare menus with various options one week in advance for approval. Menus to be submitted on Wednesday a week prior
* Clean healthy cooking, no red meat, no cream, need to be familiar with the Asian fusion, French and Mediterranean cuisine
* The position will also require the chef to clean and maintain the kitchen and eating areas to a high standard; to do all the grocery shopping, stocking the kitchen and to run occasional household errands.
* Car provided for the shopping and also on day off
* One day off during the week to be organized around family's schedule
* There is a chef's flat within the property with kitchen area, sitting area and bathroom
* There are two full time housekeepers that help with serving
* Must have clean driving license

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Chief Of Staff

GALLERY OFFICE ASSISTANT CHIEF OF STAFF - NYC
$90,000 - $100,000 With Health Care Benefits package
Manhattan, NY, United States
Within this prominent post your responsibilities are as a full-on right-arm director to uphold the requirements of the CEO within a busy fast paced international firm. Tasked with upholding the team of Assistants and Admins toward a day that runs smoothly and engages with top level artisans, curators, clients/collectors from any number of locations worldwide. Scheduling/calendaring, public relations, timeline logistics, working within all facets of exhibits and shows, marketing, guest-relations, social media outreach, event coordination, support of the CEO.

Five year former, art/gallery/curator/ related employment is essential.

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Domestic Couple

Please submit your resume so we may meet with you to discuss the next steps within your career path.

Estate Manager

ESTATE BASED OFFICE, RIGHT-ARM PA/ SOCIAL SECRETARY TO THE MATRIARCH - NYC - UES
Annual $150,000+ and above
Manhattan, NY, United States
Monday - Thursday are in office

Friday is REMOTE

Within these intimate positions whereby you are relied upon to "get-it" you must be in synch with your principal to effectually assist them as they require, this comes from experience, understanding the level required at an elevated tier of daily duties and a pure aptitude and interest toward knowing what their preferences are and when you need to back away or engage and take the reins.

Your ability to reply to emails in a timely and professional manner must be prompt, courteous and in keeping with a style/finesse that represents the elegant nature of the Matriarch as you will be relied upon to engage all levels of professional support, Board of Directors and meeting management in representation of the principal. Your ability to listen to the conversation you share and distill essential key facts into emails or follow-up documents to disseminate to Board of Directors is critical to the needs for the role.

This is a fast-paced ultra high-profile role. Your days must be preemptive, must always be switched on toward proper information gathering and being in step toward representing the very high-profile family. Ultra confidential and discreet, your gatekeeping abilities and filtering through information is critical. You have got to be a bona fide professional who is FULLY NYC familiar, has a finger on the pulse of the things to do and events and latest and greatest happenings and be adept at making things happen. You will be liaising with private pilots, Chef's Event planners and all aspects of busy life/lifestyle management. Part social secretary/part right arm personal assistant. You will be handling confidential material.

Looking for longevity within your roles, excellent experience and a full capacity to know both "old & new NYC".

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ESTATE MANAGER - ATHERTON, CALIFORNIA with INTERNATIONAL TRAVEL (Including INDIA)
$165k-$180k (Based upon experience) Self-contained accommodation in California / Hotel when travelling Car (TBC) Health/Medical / International Travel Insurance – reimbursed at cost Holiday Allowance – 3 weeks
Atherton, CA, United States
A discreet family is looking to employ an Estate Manager (EM) to oversee the management of their home in California, which is located on a plot of approximately 2.3 acres, with a pool, gym, tennis-court and a separate 2-bedroom guest house. The main house is 7 bedrooms with 2 large entertaining rooms and two outdoor entertainment spaces. The family also have established secondary homes in SF & India and 3 other properties in the process of being built.

Working closely with the family and the family's Private Office, the EM will be expected to take ownership of the management of the family's homes, including, contractors, service-providers, and household staff which include:

2 housekeepers who between them, provide cover 7-days a week
2 nannies provide coverage for the children
Co-ordinate with the chef who works 6 days a week 4pm-9pm.
Co-ordinate with contracted residential security
Taking responsibility for the creation of an efficient and detail orientated property, The EM will thrive in a fast paced, expanding environment. Flexing seasoned skills, he/she will assist the family with all manner of duties, act as the family's ambassador and representative, while acknowledging and understanding that all duties must be performed flawlessly and efficiently while always maintaining the highest level of privacy & discretion. Using proven management skills, the EM will ensure the efficient operation of all key processes within the estate and in the household, including but not limited to: HR matters, Hygiene and H&S Compliance, Finance, Maintenance & Landscaping and Hospitality Services, including Event Management along with Spa and Wellbeing.

Demonstrating practiced administrative skills, the EM will be responsible for contracts, enforcing policies and processes adopted by the household, and will ensure proper implementation of them along with every request made by the family.

Candidates will be forensically, detail orientated, love organizing both paper and process without time restriction.

As an excellent communicator, with strong management and influence skills, the EM will display professionalism and efficiency in representing the family and The Principal's office.

COMPENSATION (TO BE DEFINED)

Excellent Salary DOE
Self-contained accommodation in California / Hotel when travelling
Car (TBC)
Health/Medical / International Travel Insurance reimbursed at cost
Holiday Allowance 3 weeks
KEY RESPONSIBILITIES

Process Management

Oversight of all key processes across estate and household staff, with special emphasis on Hospitality focussed Processes and SOPs, relating to Housekeeping & Service
Coordinating personal travel arrangements for the family and the household team as required.
Work to develop new high-level connections in: hospitality/restauration, the arts, entertainment and events etc.
Diary management for the family including keeping a log of all invitations received and noting possible future meetings and events relating to the households.
Responsible for the database of all estate and household contacts.
Management of the family's art collection - buying, selling, installation, maintenance, insurance, and curation/database cataloguing.
Submission of a weekly summary of all ongoing household projects.
Ensure that reports from household staff are delivered on time and properly reviewed
Working with the family's office, ensure the family receive briefings in a timely manner.
Working with the family's security provider, ensure the property, the staff and IT systems are suitably protected, and security systems/protocols are properly managed.
Financial and Business Management

Oversight of all financial activity across the estate and household.
Management of the accountant who coordinates with family office finance team in delivering payroll, monthly ledger of supplier payments, property rental payments, financial accounts, and staff expenses etc.
Management of all contracts including confidentiality agreements with third party suppliers.
Oversight of insurance policies including property, artwork, travel, and personal and third-party insurance.
Stakeholder engagement, representing the interests of the family and their household, in relation to local authorities, planning permissions, architectural, landscaping, and interior design projects, interacting with senior executives on their behalf.
Properties

Working and nurturing household staff, to oversee the running of the estate
Ensuring a weekly grid report of ongoing maintenance projects at each property
Oversight of major project work.
People Management

Direct line management of all household staff.
Oversight of other staffing arrangements, including third-party contractors.
Responsibility for executing HR function in concert with Family Office HR team of the estate and household staff contracts, confidentiality agreements, IT and social media policies, holiday, etc
Responsibility for recruitment of new household staff
Events

Coordinating and being present for lunches, dinners and receptions held at the family's home.
Organising larger events involving external catering, production, and entertainment companies.
Careful oversight and management of budgets relating to these events.
PERSON SPECIFICATIONS

Required Qualifications and Experience

Hospitality Degree / Diploma
10-15 years managing properties and projects.
Advanced proficiency in MS Word, Excel, Power Point, Outlook, Adobe and CRM
Experience of working for a respected hospitality or private household setting.
Proven success working in a high-volume work, shifting priorities, 24-7,
Success in managing people and efficiently running all key processes, especially within private household or hospitality setting
Financial experience of overseeing budgets, significant assets, and complex contracts
Experience of coordinating private travel, both domestic and international
Experience in coordinating large events (c.100+) and all the inherent logistics which come with such events
Strong written communication skills – speech and letter writing capability
Previous experience of working in an environment where written and numerical reports are expected on a regular basis
Personal Attributes

Excellent communicator, with strong management and influence skills
Exemplary attitude towards providing first-class service
An enhanced understanding of the rules governing etiquette and protocol
Maintains confidentiality and discretion
Comfortable with, and able to embrace, ever changing plans, priorities, and schedules
Proactively identifies and resolves problems, making adjustments and recommendations accordingly
Remains open to ideas, and seeks to proactively build connections with internal and external partners and stakeholders
Strong work ethic, excellent time management
Strong negotiation skills
Gathers and analyses information skilfully
Summarises key information in written reports
Ability to establish and maintain superior filing and tracking systems
Free and available to commit to work and schedule changes at short notice


NB The candidate MUST USA citizenship / or the Legal right to work in the USA.

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EXECUTIVE ASSISTANT to CEO/ GROUP CHAIR - NYC
D.O.E. to $110,000 3 Weeks Vacation (15 days) 11 Public Holidays 401K Excellent Health Care Benefits
Manhattan, NY, United States
This dedicated CEO is in need of a highly organized, efficient assistant to ensure scheduling, meeting organization, credit card reconciliation and the overall care of interaction with the team of staff to effectively manage his business affairs inclusive of arranging travel and ground transport.

Looking for an experienced professional who is committed to excellence and motivated by a job well-done. There will be necessary communication between all team members to ensure thorough dissemination of information relative to daily tasks and moving the agenda toward job completion from a large support team of professionals.

Must be proficient in PowerPoint, Excel and Outlook along with being technically minded. Excellent communication skills along with proof reading to ensure accuracy in specific details that are paramount to conveying information.

Excellent interpersonal and people skills.

Overall proficiency in all right arm discretion of being a trusted gatekeeper and supporting a busy person.

Former experience supporting a C-level executive.

This is an "in-office" post.

Must have verifiable references and a background check will be conducted.

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MALIBU - CONCIERGE MINDED ESTATE MANAGER
$150,000 - $170,000
Malibu, CA
A beautifully manicured ocean front property with an elegant open floor plan...not only a residential sanctuary but a warm and welcoming space where business meetings and social gatherings are enjoyed. This family of 6 requires attentive scheduling and management of calendaring. It is essential that all family and extended family members, guests and business associates are welcomed with their preferred beverage and dietary requirements and ensuring the desired ambiance is attended to.

Calling upon your concierge know-how and hospitality awareness you will need to create a guest manual of preferences along with liaising with the Chef to prepare menus and all beverage service for intimate luncheons/dinners and larger events. Running your team of staff to uphold the five-star level of guest-services all advance preparations of stocking and provisioning will be required. Overseeing staff, maintenance and vendors and ensuring a spotless, smooth running property of a main residence and bungalows.

Five years' experience required, hospitality and concierge knowledge and the ability to oversee a beautifully appointed residence in all aspects.

Must have verifiable references, a valid Driver's License - a background check will be conducted.

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THREE LOCATION ESTATE MANAGER - LA - MONTECITO - HAMPTONS, NY
$150k+ (Based upon experience)
LOS ANGELES, CA, United States
This prominent family enjoys a harmonious balance to their lovely team of staff. A true EQ minded professional who brings a level of consideration to their management style and the direction they provide for their team of staff to ensure the greatest cohesion, collaborative efforts to benefit the smooth running operations of busy complex estates.

Full availability to travel within three estates on both coasts and oversee vendors and contractors - ensure timely job oversight of both, ad*hoc and scheduled maintenance and all construction project liaison with architects, engineers and designer/decorators. Within these projects also overseeing the cautious management and handling of valuable appointments and if necessary arranging for curated art handling and storage to secure the integrity and safety of all appointments.

Work to train, maintain and retain staff - create standards of oversight and accent the strengths of your team to ensure HR oversight, rotations that values rest and personal quality of time off. You have a small but effective team of staff to bring about cohesive dedicated coverage to support the needs of the employer.

There is a large part of this post that has top tier/five star emphasis on hospitality + entertaining. Being mindful to create a complete ambiance within the estate to receive guests and ensure comfort. Create a guest-manual of frequent and recurring guests and friends and the family preferences. Also a large component is establishing the daily "punch-list" to ensure the entire team is following up with all consideration of some of the more basic operational needs but important nonetheless such as itemizing and stocking light-bulbs for all fixture in all homes, ensuring they are changed when out - consistent daily maintenance check lists and running the daily log toward absolutely smooth running systems and support equipment and full attendance of guest-ready preparedness at all times without lapse. This is essential as the principle does not want to be looking at areas of the household that should have been noticed by the team of staff during their day. so structuring a daily task list of duties and the daily follow through will be essential toward success within this role.

If you have been working within a boutique five star establishment with a critical eye for detail then you are well-equipped to be in place and to organize your team for consistent delivery of optimized systems and a cohesive structure to each and every day to always deliver excellence.

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HOSPITALITY MINDED ESTATE MANAGER - MALIBU
$170k (Based upon experience) with Health Care
Malibu, CA, United States
Business, Industry, celebrity, dignitaries...guests from around the world descend upon this beautiful peaceful compound from time to time to hold meetings and simply relax in good company and conviviality. This is the sanctuary of a prominent business person. Discretion and attention to detail are paramount toward the success within this post. A complete understanding of protocol, hospitality, manual creation toward standards of service, and recall of the preferences of returning guests, liaising with all top-tier support staff on-site and in the business office along with the various members of your team to ensure a total smooth running estate and a 5-star guest experience. If you have the mindset of running the estate with total guest satisfaction and "customer service" you will certainly in turn ensure the operations and daily running of events and planning are executed to the height of refined enjoyment. Paying attention to the little things to ensure the larger aspects fall into place more smoothly.

In light of the prominence of the guests this can be a demanding, fast-paced and at times challenging role as you will need to create a standard of service in conjunction with a standard of daily operations dealing with maintenance, systems, smart tech, all support technology, ocean exposure to the grounds and actual property/buildings, monitor your team of staff, all provisioning/stocking/ sourcing and supplies.

Total guest relations and timely follow through toward seamless operations.
Former experience within a prominent estate
Full knowledge of 5-star service; particularly in setting ambiance, table service, event planning and flawless execution, guest-relations, and always with guest-ready preparedness with full attention to your employer to ensure all is in keeping with daily expectations.
Management of team of domestic staff, hiring, training, retention, setting standards of consistency
Create a punch-list of daily monitoring
Liaise with contractors and all support vendors
Intelligent decision making to secure a well-running property
Special care of beautiful appointments and furnishings/art.
Great hands-on leadership and accountability

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ZEN /YOGA, HOSPITALITY-MINDED CHIEF OF STAFF / ESTATE MANAGER
$175k (Based upon experience)
Many locations, FL, United States
ZEN /YOGA, HOSPITALITY CHIEF OF STAFF / ESTATE MANAGER with travel.

This is a big post for a gentle soul. We require a completely dedicated professional who is fully committed toward establishing a peaceful living space for the employer with mindfulness toward staff minimalism yet bring about perfect coverage without "want or lapse of care" in being preemptive toward fulfilling the daily needs. There are a good many moving parts so you will need to be masterful in how you go about your day managing just enough staff for your team but not too many and certainly not intrusive in how the family live their very private lives.

For the greater part of this upcoming year the family will be based at their property in Florida. Please ensure you have the ability to travel between properties both domestic and internationally and be seamless within setting standards of service and care. It will be important that you are fully aware of green technology, and value all sustainable construction and understand highly technical facilities and systems. You will be responsible for setting your team of support professionals to make the day go smoothly. There is an emphasis on minimal intrusion of staff within the estates...staff that is very measured, on-point, positive outlook and enthusiasm for their day/ a true gift of caring to be of service within this capacity to support your employer in a calm trusted way.

Must be accountable, honest and intellectually precise toward problem solving and being able to bring cohesion to a diverse grouping of properties and make sense of all household functions.

It is essential that you are unflappable and enjoy a home with children. This is an active, highly engaged family that loves outdoor sports, nature and being together - welcoming their loved ones into their home always.

Former experience within multi-location properties, excellent references, thorough background review.

Valid Passport and a complete ability to travel as the post dictates.

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NYC & HAMPTON HANDS ON HOUSE MANAGER
$90,000 - $125,000 With Health Care
Manhattan, United States
NYC & HAMPTON, HANDS-ON, HOUSE MANAGER

This is an active household looking for a hands-on House Manager/Family Assistant who is flexible and adaptable to care for the family within the family's busy days. There are a lot of activities with three teens and daily requirements from stocking and errands, receiving packages, shopping and pitching in during the day to ensure full cleanliness and things are set to order in a highly organized way.

There is a pet dog, there are walking duties required along with all the necessary care for the family pet - please be apprised of this if you are allergic.

Your care will include driving on occasion and ensuring the car(s) are fueled, maintained and clean. You may be asked on occasion to drive out to the Hamptons or to drive the Mrs during her day if she has errands and the children with their activities.

Duties will include computer work - ordering and stocking of supplies, ensuring maintenance and service checks are completed in a timely manner

Hands on pitching in care of housekeeping, driving, overseeing maintenance/vendors, pet care and being able to adapt to the ever-changing needs of the family.

MUST WORK SATURDAY'S

Looking for 5+ years former experience and verifiable references - a thorough background check will be conducted.

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MIAMI AREA - HOUSE MANAGER - LIVE OUT
Annual $100,000 - 120,000
Miami Area, FL
This gorgeous compound consisting of a large main home and guest house with waterfront exposure, dock, pool and watersport equipment requires a trusted, experienced top tier professional who has a pure commitment to being of long term service in all capacities of hands-on care. This small family requires that you are dedicated to being in place with a self-starter spirit toward making certain the day runs smoothly. Within any of these households this clearly means you are available to pitch in with a "can-do" attitude of no job is too big or too small to tackle.

The foundation of management is built upon respect and creating a positive work place whereby problem solving and making improvements is key to desired attitude. We are looking only for professionals intent upon a long term relationship with this family - the principals have always enjoyed a happy well staffed property which lends to their enjoyment of their home and property.

It will be a plus if you are conversant in Spanish and have full experience within a waterfront property, have excellent knowledge of Miami and are also excellent in your oversight with water effects; ponds, aquariums (which can be delicate - there is an outside contractor for this but you will need to have an understanding of the nuances which can be sensitive to caring for specimen aquarium fish). The property manager is responsible for overseeing the general day-to-day operations of a waterfront home and guest house in Coral Gables, Florida. The property is occupied by a couple whose children are grown but visit occasionally during holidays. There is an aquarium and two ponds. The couple travels a lot and the property manager should be able to manage all in their absences.

Duties entail managing the household staff consisting of a chef, a housekeeper and a grounds keeper, managing of household account(s), orchestration of functions, scheduling preventative maintenance for the home and autos, and in general, making sure that the employer's life is as carefree as possible.

Key notable responsibilities:

Overseeing smooth running of estate, working directly with principals
Ensuring that house is maintained and all appliances, equipment and systems are running perfectly. Handling minor repairs on the spot. It also includes working with vendors and independent contractors for major repairs and warranty work.
Managing utilities, creating estate manuals and ensuring principal receives competitive quotes on any repairs
Acting as first point of contact for staff and contractors
Acting as first point of contact in case of emergency (i.e alarm going off, pool leaking)
Managing household staff including schedules and calendars, hiring, firing, training, performance reviews, coaching, etc.
Training and organizing the duties and schedules of domestic staff
Managing household inventory supplies
Ensuring home security
Assisting in the planning of special events
Coordinating scheduled maintenance for the residence and vehicles
Overseeing maintenance of the grounds: landscaping, gardening and pool area/furnishings
Running household errands. Receiving/sending mail and packages
Picking up/ dropping principals and their guests at airports
Welcoming guests in a very professional manner of being hospitable
Ensuring that the household is always welcoming and guest-ready
Oversight of remodeling, restoration or construction that may occur. This includes vetting contractors, negotiating the quotes, confirming that their liability insurance is up to date and supervising the entirety of the project.
Maintain a detailed inventory of household appliances, furniture, art, etc., which also includes insuring the property to cover damage, loss or theft.
Maintain the home's security and computerized systems (entertainment center, sprinklers, etc.)
Answer phones, greet any guests that come to the home, and handle communications (emails, letters and invitations).
An SUV and a private office is available for the Property Manager.

Must be eligible to work in the US and have verifiable references and experience. Spanish a plus and a true dedication for a long term commitment.

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HOUSE MANAGER - NYC
$150k (Based upon experience) Full Health Care
Manhattan, NY
This is one of the most notable properties with leading technology and mechanicals not to mention the attention to refined appointments by a leading architect and designer - it is a beautiful home and requires a knowledgeable professional fully apprised in all aspects of running a promienent 5-Star townhouse. The position oversees and manages all housekeeping staff, contractors and vendors.

RESPONSIBILITIES:

Manage the staging/packing/unpacking of all deliveries, once logged into tracking system.
Manage housekeeping staff schedules and calendars with oversight on the adult children's apartments.
Oversee and facilitate residence maintenance projects.
Provide 24/7 on-call support and assistance; Resolving issues related to service, comfort, vehicles, home technology, gym equipment, HVAC, IT, lighting, etc.
Overseeing and maintaining household supply inventories.
DUTIES:

Conducting staff intake including recruiting, interviewing, hiring of housekeeping staff.
Oversee and manage all aspects of housekeeping staff duties and provide hands-on training.
Set staff schedules, rotations and monitor staff hours.
Work closely with Chef and Personal Assistant, as well as the principals' managers and staff at their secondary residences.
Oversee formal service and formal table settings.
Organize and manage all aspects of household kitchen; assist chef as needed.
Plan and implement holidays and special events; catering, table design, floral arrangements, formal service protocols.
Manage stocking and inventory of primary residence and that of the children's residences.
Manage household maintenance schedules and cleaning protocols.
Responsible for the care of priceless art and antiques; make sure all household equipment is operational and up to date; silver care; all care of fine china, crystal.
Oversee laundry requirements; outside dry cleaning for linens etc.
Special care for making beds, valuable linens, organizing cabinets and closets.
Ensure that every aspect of the household is always clean and guest ready.
Liaise with Owner representative and Family office regarding updates on construction, billing process, staffing issues.
Survey the residence each morning for leaks and structural damages delegate to Staff.
Manage all vendors relationships, including building staff: Providing access and monitoring of vendors while at residence.
Household errands.
JOB REQUIREMENTS:

Preference for local candidates in the NYC area.
Prefer at least 5 years' experience managing a luxury home.
Experienced in managing a team of staff.
Must be flexible with work schedule, i.e. able to work long hours from time to time, weekends and holidays as needed.
Must be willing to travel occasionally to principals' other homes to assist as requested.
Must be tech-savvy.
Must have longevity in past positions with verifiable references.
Excellent written/verbal communication skills.
Professional and service-oriented attitude.
Experienced with caring for museum quality art.
Wine knowledge a plus.
Knowledge of formal dining service.
Comfortable with two small dogs.
Self-motivator and self-starter.
Legal to work in the U.S. with valid driver's license & clean driving record; There will be a comprehensive background check
Must be willing to sign a confidentiality agreement

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Executive Housekeeper

HEAD/ EXECUTIVE HOUSEKEEPER - DUTCHESS COUNTY, NY - HUDSON VALLEY
$115k-$125k (Based upon experience)
DUTCHESS COUNTY, NY, NY, United States
A seasoned, experienced and knowledgeable executive housekeeper is sought for a full-time, live-out position with a lovely, busy and discreet/private family of four, located in the Hudson Valley area. The schedule will typically be Mon-Fri, 7am 5pm. But flexibility for weekends and staying on to manage events or dinner parties may be needed. Must be experienced working with HNWF and possess the professional capacity to seamlessly manage various household management tasks. This includes part administrative tasks (inventory, ordering household and cleaning products, supervising vendors when in home, etc.) and part housekeeper duties (general cleaning, laundry, organization in drawers, closets, etc., daily walk throughs including reports to principle, adhering to deep cleaning schedules, etc.). Responsibilities will pertain to the exceptional care and maintenance of 6500 square foot property, comprising of (3) bedrooms and (2) bathrooms over 2 floors. The right candidate must be detail oriented, a team player with other staff members in the organization (nanny's, chef, drivers, assistants, etc.) and possess clear communication skills whether written or verbal, across different platforms (Signal messaging, email, in person to principle, etc.). Candidates who are pro-active, naturally possess initiative and are reliable will be prioritized.

Some, but not all, high priority responsibilities include :

Inventory: Overseeing household inventories, including: cleaning and laundry products, general household products and supplies, pet food/supplies, family toiletries and bathroom cabinet items and supplies, general family dry pantry and family refrigerator items (snacks, beverages, ). Ordering will be placed by principle after submitting and reviewing the list of items.
Managing Hired Service Staff: Dependent on principle's activity , additional service staff may be hired (events, dinner parties, celebratory, etc.) and will need to be managed as per the occasion.
Cleaning: Full charge deep and light housekeeping in assigned zones. House cleaning (of all types) and performing deep-clean projects which will be on a monthly routine schedule (instructions in the staff reference manual). Must be adept at organizing, cleaning using only eco-friendly products and laundry products (see Laundry description below), assess given tasks and perform them quickly and efficiently, knowledgeable about cleaning various surfaces using various cleaning and sanitation products, techniques, and methods.
Laundry/Clothing Care: skilled in laundry applications for all ranges of clothing and linens, from fine/delicate to hand wash only. Knowledgeable in laundry products, specific product use that keeps in line with the family's likes and dislikes (natural, scents, chemicals, etc.), ironing skills and knowledge in settings/applications, safely cleaning household linens, towels, bed sheets, napkins, placemats, etc., Other duties may include: packing/unpacking for travel, seasonal wardrobe management (rotating clothes/coats, Summer/Winter items), light mending (button replacement, small tears or rips, etc.), putting clothing away properly and consistent to the families closet preferences, maintaining the laundry room care and cleanliness (weekly room sanitization, machine care maintenance and cleaning, etc.)
Organization: cabinets, drawers, closets, linen/towel storage, medicine cabinets, surfaces in all rooms of the house should always be organized and kept in consistent order for principles quick reference and
Maintaining all cleaning equipment, materials, work stations and caddies: upkeep safe and sanitary working condition and informing the manager/principal when items have been damaged or broken, need to be replaced, replenished or any issues you are having with an item(s). This also includes appliances and any issues that may require a professional repair.
Daily Property Walk Throughs: Performing detailed daily walk throughs to observe any issues and test items in areas where issues have occurred before (TV testing and make sure everything is updated and logged in, check temperature in all rooms is correct or adjust to principals liking or if serviced is needed because the zone is not working properly, light bulbs that need to be replaced, list any areas that need immediate attention/service, notice all appliances in working order, clocks have the right time, etc.)
Vendor Management & Supervision: Communicating often and clearly with the property Residential Services for troubleshooting any issues or scheduling repairs needed. This will also involve follow-up with maintenance repairs and service so they are done quickly as to limit any inconvenience to Supervise vendors when coming to service the house, make sure they protect their shoes from making any marks, ensuring they don't damage walls or floors, check work when done and approve issues were fixed and work is esthetically pleasing. Log all vendors work for history and reference (date, issue, completed or parts need to be ordered, list any parts that were replaced in case they fail shortly after, etc.) in the provided vendor log book. This also includes communication with the remote tech service team for any tech issues in the house (sound system issues, Savant House System issues, Wi-Fi issues, etc.)
The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee's immediate family members. A work phone and two weeks PTO to start. Yearly job performance review and end of year bonus at the principle's discretion. Must be able to pass a background check and have a passport, green card or EAC to be considered for the position.

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HANDS-ON EXECUTIVE HOUSEKEEPER - LOWER NYC
$100,000 - $110,000 With Health Care Monday - Friday 10:00am - 5:00 / 6:00pm
Lower Manhattan, NY, United States
Young couple requiring an Executive Housekeeper that is hands on for all the day to day oversight and care. It is important that you have excellent communication skills and the ability to delegate necessary chores and jobs to others. You will access the daily walk around to ensure there are no leaks or maintenance/repair issues and have the ability to hire outside vendors, for maintenance and repairs along w/ extra assistance in deep cleaning and serving if the family has a large gathering.

It is up to you to arrive at your best schedule but typically Monday-Friday; 10:00am -5:00pm/6:00pm

Care of fine art
Detail oriented
No meal prep
Laundry/ironing / changing the linens and the bedding
Wardrobe care...organizing closet, drawers, ordering supplies
Computer literate, technically minded
Report directly to principal
Meticulous eye for how things should be positioned, inventory, storage, care of glassware/China/ silver and art objects
A true top tier hands-on head housekeeper with house manager oversight
Must be a self-starter and work well on your own.
Verifiable references as a Head Housekeeper/ Lead Housekeeper with House Manager oversight

An excellent kind representative of and for the family/your employer.

Poised and effective, know when to call for professional outside vendors to assist

There are three properties; one as the main residence for the family and two others as property holdings for guests and family/friends

Maintain a guest-ready preparedness at all times.

Be a good honorable and trustworthy person with integrity and excellent long term plans.

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EX HOUSEKEEPER / CHEF
$95k-$110k (Based upon experience)
Sea Cliff, Long Island
All applicants must be eligible to work in the US. Must supply a resume Knowledge of Russian language a plus Large family home of six bedrooms with separate guest house. Family of 2 adults and five children ages 3 to 18yrs. The two eldest children are away at University and only visit occasionally at weekends. The 3 children at home are between 3 and 12 years. The owners have multiple homes and as such only spend six months of the year at this residence, but split over the total year. Duties will be day to day housekeeping to incorporate some cleaning, laundry, running errands, arranging flowers, shopping and school runs. Fresh healthy, family cooking, primarily for the children, will be required when the family are at home. A chef is available for any formal entertaining. Other staff employed are: a full time cleaner, part time cleaner who also cares for the children, pool and handyperson and garden contractors. The housekeeper will be required to monitor and co ordinate external contractors, liaise with the family office and ensure the accounts and household bills are processed. It is essential that the housekeeper enjoys working with children, there will be some baby sitting -- school runs and generally helping with play dates and sleep overs. The family also have 2 dogs but the housekeeper does not need to care for them.Self contained one bedroom apartment available and use of a car. Immediate start.

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Facilities Manager

Please submit your resume so we may meet with you to discuss the next steps within your career path.

Gardener

GARDENER / GROUNDSMAN
$80k-$90k (Based upon experience)
EAST HAMPTON
Looking for a special professional with former horticultural and top-notch decorative gardening experience within a waterfront estate caring for and planning gorgeous gardens, plantings, color schemes, pond + fountain care, creating paths and cutting gardens, decorative pruning and shaping, green house care and seedling care, long term planning of landscaping, organic vegetable gardens - total care and planning in keeping with the terrain and climate of the waterfront.
This is a ten+ acre estate. Care and maintenance of gardening equipment.
Please submit your resume and photos for consideration - must be legally able to work in the US

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Housekeeper

HOUSEKEEPER - BEDFORD, NY
$85,000 with Health Care and excellent employee benefits package
BEDFORD, NY, United States
This is a prominent, calm and refined household requiring the hands-on knowledgeable care of an equally skilled and kind professional to provide complete oversight of daily duties; caring for laundry, cleaning, care of luxurious museum quality appointments in all capacities; designer wardrobe, art and sculpture, furnishings and carpets, china and crystal, antiquities and rare books.

Looking for a highly organized, knowledgeable professional who has experience within a prominent household and knows how to navigate around the principals and their guests along with the fastidious care of daily duties.

There is a full team of staff - your ability to work well with others and be responsible to the betterment of the team is important so you are a helpful addition to the overall efforts of an incredible group of top tier happy professionals who have all been in place for a long period of time.

Looking for discretion and confidentiality

Mindful care of all organization and attention to detail.

Excellent references and great experience

Ability to drive and vaccinated.

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NYC, WEEKEND - SATURDAY & SUNDAY HOUSEKEEPER - NYC
$45/hour guaranteed minimum of 16 hours per weekend year round
Manhattan, NY, United States
This is a wonderful young family with their home in the East Village, they spend their weekends in Westchester.

Looking for standard housekeeping to ensure the tidy and organized household with cleaning and laundry. During the week the family employs daily year-round housekeepers do there is always a clean well maintained household - the weekend consists of a more relaxed atmosphere whereby tidying up and general cleaning will be expected.

Must have the ability to dedicate your weekends to this opportunity year-round. It is a big commitment which will speak to a professional who is either looking for more hours or simply is free over their weekends to be the person for this lovely and kind family.

Verifiable references and the ability to navigate within a beautifully appointed household with special finishes and care and attention to glass, crystal, artwork and antiques. It will be helpful if you can drive and you will want to stay overnight on the weekend in Westchester perhaps.

This is a must fill.

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GREENWICH 3 DAY PER WEEK HOUSEKEEPER/LAUNDRESS, M-W-F
$35,00/hour (9:00am - 5:00pm)
Greenwich, CT, United States
A husband and wife are ooking for a talented/skilled Housekeeper, three days per week, each week, year-round - Monday, Wednesday and Friday.

(9:00am - 5:00pm) Household has a dog (10 pounds and an elderly cat)

Laundry with strong ironing skills, changing the beds, deep and surface cleaning, general maintenance and care for the closets/wardrobes, assisting with packing and unpacking and ensuring an organized and tidy household.

Must possess excellent level of skills, be discreet and always lead with professionalism - be responsible and a happy, motivated self-starter.

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HOUSEKEEPER with CAT SITTING DUTIES - NYC
$35 per hour for a 40 hour week Generous compensation if you watch their cat Weekends may be required
UES - Manhattan, NY, United States
A small family of two requires a trusted pet-friendly/cat-friendly Housekeeper to care for their Townhouse and watch their cat when they travel. Their cat is their beloved "family member" so you must have an affinity to enjoy cats, clean the litter box, check in when the family travels and feed and keep company.

Because this is a townhouse they will want for you to be comfortable with stairs.
General cleaning and laundry, ensuring the overall cleanliness and wellbeing of the housekeeping duties.
Former Housekeeping and Laundry care with a beautifully appointed household
A pure organic love of cats and a gentle caring manner
Trustworthy, secure and kind and dedicated self-starter
A thorough background check with referencing will be conducted.

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BRAZILIAN PORTUGUESE SPEAKING, LIVE-IN HOUSEKEEPER - NYC
$75,000 - $78,000
Manhattan, NY, United States
It will be necessary to achieve a level of trust with a long-term mind set of being part of the family - overseeing the househhold in its' care;

Daily cleaning
Receiving packages + mail
Highlighting any repair issues
Deep cleaning on a schedule
Running errands
Grocery shoppin'
Stocking and ordering of groceries and supplies
Light healthy Brazilian style cooking
Laundry
Organization
Care of all closets and wardrobes
Packing and unpacking
This is a husband and wife who travel a lot. You will be overseeing their home in their absence and must attend to things on their behalf and always ensure a clean organized space.

Verifiable references

Sunday & Monday are your days off

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TEMP HOUSEKEEPER FOR A VISITING FAMILY - NYC
$40/hr with overtime
Manhattan, NY, United States
This is a gentle and kind visiting family who require the professional care of a trusted housekeeper to provide services from mid-September through to mid-December at the home in NYC.

The requirements are daily cleaning, deep cleaning, laundry and ironing, dry-cleaning runs and freshening on a daily basis.

Please submit your resume as soon as possible so we may get started.

Looking for candidates with experience on a top level, a wonderful ability to know what needs to be done - a self-starter and the ability to perform your tasks with certain autonomy.

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PORTUGUESE SPEAKING, LIVE-IN HOUSEKEEPER - NYC
$75,000 - $78,000
Manhattan, NY, United States
It will be necessary to achieve a level of trust with a long-term mind set of being part of the family - overseeing the househhold in its' care;

Daily cleaning
Receiving packages + mail
Highlighting any repair issues
Deep cleaning on a schedule
Running errands
Grocery shoppin'
Stocking and ordering of groceries and supplies
Light healthy Brazilian style cooking
Laundry
Organization
Care of all closets and wardrobes
Packing and unpacking
This is a husband and wife who travel a lot. You will be overseeing their home in their absence and must attend to things on their behalf and always ensure a clean organized space.

Verifiable references

Sunday & Monday are your days off

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TRAVELING HOUSEKEEPER- NYC, HAMPT, MIAMI, HAWAII,
$115k-$120k (Based upon experience) with Heath Care Benefits
NYC, United States Minor Outlying Islands
A gentle caring family requires a competent, energetic, flexible travel-proficient experienced Housekeeper to hop on their journey to multiple estate locations.

Your top-tier experience along with your love of travel and the ability to readily assimilate within new households and establish your standard of refined excellence, secure supplies and sticking and procurement, work smoothly and seamlessly amidst the family and liaise with other staff toward ensuring a level of cleanliness, organization and maintenance is imperative for a sense of peaceful harmony for the family.


You will need to be eligible to travel freely for extended lengths if time. Manage being in other areas for protracted periods and have a flexible enthusiasm toward your daily duties.


The family is incredibly zen and harmonious. They are respectful and kind and wish for their staff to be organic minded in a similar caring manner.

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YEAR ROUND, HOUSEKEEPER - SHELTER ISLAND
$75k-$80k (Based upon experience) with Health Care
Shelter Island, NY, United States
The Housekeeper will oversee the interiors of the homes as though they were his/her own and understand the lifestyle goals of the principals to ensure their enjoyment of the properties.

Duties include but are not limited to:

Housekeeping, deep cleaning, and interior care of multiple homes year round
Exterior daily care required, such as maintaining entryways, walkways, patios, outdoor lighting; setting up and protecting outdoor furnishings/poolside supplies
Laundering of clothes and linens; pressing/steaming as needed
Procure household supplies and maintain an inventory of consumable goods, including food and fresh goods
Shopping and errands required “off island”
Daily interior checks of homes to evaluate physical condition of establishments, appliances and other household items, and submit to management a list of needs and repairs
Ensure HVAC, Audio Visual Systems, Lighting and all house systems are functioning properly, and keep records of filter changes and maintenance schedules
Receive and set up new items for the homes
Must be a conscientious and considerate team player, and coordinate activities with other departments
Communicate and report to Estate Manager and Chief of Staff
Long Summer Hours with limited time off (May – Sept)
Key Personal Characteristics:

Calm and focused disposition with self-starting tendencies
Attention to detail, with pride in their work
Willingness to be hands on with all aspects
Good communication skills
Supportive of owner and guest needs with hospitality at forefront
Reliable transportation to and from work is essential
Valid US Work Authorization

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LIVE-IN OR LIVE-OUT HOUSEKEEPER
$80k-$85k (Based upon experience)
NYC
Days off will be TUESDAY & WEDNESDAY so, you will be required to work through the weekend and on occasion travel to one of the other properties. This is a hands-on position - looking for a highly experienced, discreet, right-arm housekeeper and ladies maid with all levels of attention centered around ensuring the complete care of wardrobes, jewelry and shoes, packing and unpacking for travel, documenting the items as they are used and returned from laundry and dry-cleaning. Ability to care for clothing in a manner of ensuring delicate items are hand-washed, buttons sewn and pressed beautifully. Seasonal wardrobe care and cataloging of valuable items. Formal service, table setting, floral arranging and complete care of silver, china, linens. On occasion prepare a light breakfast or snack. Flawless table service - formal Attention to detail and discretion Experience within the same job duties Complete knowledge of formal care of valuables and finery and art, jewelry and one-of-a-kind designer gowns, couture garment care and artwork. Ability to work in the US with a flawless background and great references - preferably within a high profile estate working with precise care of couture wardrobes and all accessories for the Mr. + Mrs. of the estate. Impeccable care of silver, finery and all aspects of priceless art and beautiful appointments. Please submit your resume for consideration.

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Houseman

NYC HOUSEMAN
$90,000 - $100,000 With Health Care package 4 Non-contiguous weeks PAID vacation
Manhattan, NY
New York City private residence seeks a hands-on and proactive Houseman to assist with the daily care, maintenance, and service of their multiple-story Upper East Side townhouse. This is a full-time, Live-Out OR Live-In (1 bed/1 bath staff apartment in residence available) position, with a five-day schedule with OVERRIDING flexibility for extended hours and travel to the family's secondary residences in Bedford Hills and Southampton, NY, upon request. The ideal candidate would be incredibly willing to assume a “no task is too big or too small” attitude and would be willing to do whatever is necessary to promote success and satisfaction within the residence. Under the direction of the House Manager, their primary responsibilities would include food/beverage service, cleanliness, and upkeep of the residence.

Duties:

Proficient in personal high-level maintenance of standards, with attention to detail and timely responsiveness
Ability to recognize and act on all home related and service needs
Organizing and managing household inventories and storage areas to ensure they are fully stocked
Planning and assisting regular dining as well as entertaining for private & social events; providing
Formal service for principals and guests
Maintaining working order of electronic systems throughout the home
Greeting guests and visitors, answering phones, and taking messages on behalf of the principals when PA/House Manager are away
Working in conjunction with other household staff members: house manager, personal assistant, chef, housekeeping, etc.
Daily walk through of Property, ensuring Principal's aesthetics and all equipment and facilities are functioning properly
Notify the House Manager of any discrepancies to be included on the maintenance log
Ensure area outside of the Property is clean: Sweep the patio, terrace, and walkway area. Hose off areas of any dirt, or debris from animals or plants. Clean outdoor furniture, cushions, and their covers daily.
Take out the trash, recyclables, and compost
Wash interior and exterior windows
Removal of all cobwebs
Work with housekeeping team to perform deep cleaning and help as needed in cleaning hard-to-reach areas
Routine floor care including mopping, soap application on wood floors and polishing.
Check and change all the light bulbs and notify the House Manager of their outage
Replace batteries in all remotes when needed
Ordering supplies, monitiroing stocks and inventories
A back ground check will be condicted along with verifying all references and employment history.

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HOUSE MANAGER - NYC
$150,000+ Full Health Care
Manhattan, NY
This is one of the most notable properties with leading technology and mechanicals not to mention the attention to refined appointments by a leading architect and designer - it is a beautiful home and requires a knowledgeable professional fully apprised in all aspects of running a promienent 5-Star townhouse. The position oversees and manages all housekeeping staff, contractors and vendors.

RESPONSIBILITIES:

Manage the staging/packing/unpacking of all deliveries, once logged into tracking system.
Manage housekeeping staff schedules and calendars with oversight on the adult children's apartments.
Oversee and facilitate residence maintenance projects.
Provide 24/7 on-call support and assistance; Resolving issues related to service, comfort, vehicles, home technology, gym equipment, HVAC, IT, lighting, etc.
Overseeing and maintaining household supply inventories.

DUTIES:

Conducting staff intake including recruiting, interviewing, hiring of housekeeping staff.
Oversee and manage all aspects of housekeeping staff duties and provide hands-on training.
Set staff schedules, rotations and monitor staff hours.
Work closely with Chef and Personal Assistant, as well as the principals' managers and staff at their secondary residences.
Oversee formal service and formal table settings.
Organize and manage all aspects of household kitchen; assist chef as needed.
Plan and implement holidays and special events; catering, table design, floral arrangements, formal service protocols.
Manage stocking and inventory of primary residence and that of the children's residences.
Manage household maintenance schedules and cleaning protocols.
Responsible for the care of priceless art and antiques; make sure all household equipment is operational and up to date; silver care; all care of fine china, crystal.
Oversee laundry requirements; outside dry cleaning for linens etc.
Special care for making beds, valuable linens, organizing cabinets and closets.
Ensure that every aspect of the household is always clean and 'guest ready'.
Liaise with Owner representative and Family office regarding updates on construction, billing process, staffing issues.
Survey the residence each morning for leaks and structural damages – delegate to Staff.
Manage all vendors relationships, including building staff: Providing access and monitoring of vendors while at residence.
Household errands.

JOB REQUIREMENTS:

Preference for local candidates in the NYC area.
Prefer at least 5 years experience managing a luxury home.
Experienced in managing a team of staff.
Must be flexible with work schedule, i.e. able to work long hours from time to time, weekends and holidays as needed.
Must be willing to travel occasionally to principals' other homes to assist as requested.
Must be tech-savvy.
Must have longevity in past positions with verifiable references.
Excellent written/verbal communication skills.
Professional and service-oriented attitude.
Experienced with caring for museum quality art.
Wine knowledge a plus.
Knowledge of formal dining service.
Comfortable with two small dogs.
Self-motivator and self-starter.
Legal to work in the U.S. with valid driver' license & clean driving record; There will be a comprehensive background check
Must be willing to sign a confidentiality agreement

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Laundress

MULTI-LOCATION - LAUNDRESS (based in Southampton, NY)
$80k-90k (Based upon experience) with Health Care coverage
Southampton, NY, United States
As the Laundress for this wonderful family you will be responsible for all clothing, bed linens, table linens and upholstery. They are looking for you to be an expert in cleaning and pressing a variety of materials, as many of the pieces you will be working with are valuable and delicate. You must have an in-depth understanding of all couture brands, fabrics, delicate care of stain removal and fully aware of cleaning techniques. It will be important to have extensive experience in removing stains and being a talented seamstress for mending, darning and sewing on buttons and light repairs.

The family is looking for an upbeat and happy professional who is a team player and willing to help with other cleaning projects and initiatives, as directed by the House or Property Manager.

The Laundress will be required to work on-site in Southampton, and may also work in Glen Head or NYC locations as needed. You must be able to sit and stand for extended periods of time and lift 50 pounds.

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NYC LAUNDRESS - 2 or 3 days per week
$35/hour any combination of; 2, 3 or 5 days per week . * If you work 5 days per week Health Care will be offered
Manhattan, NY
Being fully familiar with the delicate mindful care of beautiful clothing is a wonderful skill - we are seeking a talented laundress for a family with designer and couture clothing along with the regular laundry attention of day to day items.

It will be necessary for you to understand the care of all fabrics, hand washing, lying flat to dry and boxing/shaping, general sewing and seamstress work of darning and repairs, hemming and mending if needed, delicate care of one of a kind designer pieces and treatment for stains. Wardrobe care will be a must within your oversight to ensure proper storage and circulation of seasonal items.

General laundry and ironing care of linens and ensuring the proper pressing of table linens, sheets and clothing.

Must be US work eligible with an excellent career path evidencing your excellent Laundress skills in the care of valuable wardrobes.

We look forward to meeting you.

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LAUNDRESS / HOUSEKEEPER
$80k-$90k (Based upon experience)
NYC
Are you a perfectionist when it comes to caring for, and, laundering beautiful clothing and all table linens? You are a rare professional and we want to meet with you!!! A wonderful opportunity has opened for a true professional with great attention to detail,
You must be very organized and meticulous - this is not a position that is of interest to anyone that is not comfortable caring for exquisite table linens, gorgeous delicates and a designer wardrobe. Your employer will be expecting that you can step right into this position with former similar experience.
You must care for the closets, organize and rotate clothing, care for shoes and accessories, all aspects of storage and ensure the safe exceptional care of beautiful appointments. This is a formal environment where the family entertains extravagantly daily; at times beginning with service for breakfast meetings with full-service. The Laundry will be your prime focus. In additition to this you will join energies with the team of Housekeeping staff to ensure all aspects of this beautifully appointed home are immaculately cared for. When needed you will be asked to assist in formal service so you must have service as a skill within your former experience because you'll need for it to be polished and perfect. This is a fully staffed residence. IF you require live-in this can be discussed. MUST BE LEGALLY ELIGIBLE TO WORK IN THE USA MUST APPLY WITH A RESUME & REFERENCES AND FORMER EXPERIENCE IN LAUNDRY CARE AD FORMAL SERVICE. 

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Nanny

BILINGUAL NANNY / FAMILY ASSISTANT - NYC (Fluent in Spanish)
$100,000
Manhattan, NY, United States
This energetic chic young family is authentic and kind in their daily needs. The household is prominent yet low-key - the principals which will not engage drama and treat their staff with respect.

There are three children - this role is predominantly caring for the young 2-year-old. The oversight will entail being a true right arm support person to aid the Mother and to watch out for the daily activities of the 2-year-old toddler. The household is looking for an emotionally intelligent, preemptive professional who knows when to pitch in and when to leave the room. Permitting time for the parents to engage the children and knowing appropriate times to step in and pick up the slack and always be considerate in your support. Knowing when the Mom may require time alone or need help with running errands or caring for some laundry or cleaning in the kitchen. The role is looking for you to assist in the meal prep and clean-up. Instilling manner and guidelines as a mentor and active engaging role model - instilling values and social behaviors and manners...pitching in as you see things could use your helping hand to care to make a difference. This is a small enough team whereby your caring conscientious consideration will be noticed and your lack of participation in the overall good will stand out as not being in keeping with the manner the household staff respects one another toward upholding the parents/family.

The job requires;

Children-centric support chores; laundry, making beds, cleaning and tidying rooms and keeping organized
Experience caring for infants and toddlers
CPR Certified - valid and active
Verifiable references
A thorough deep dive background check
USA Work Eligible
Energized and prepared to actively engage toddlers who are active and on the GO!
The family does not want screen time as a form of entertainment for the children so you must be inventive, curious and active to fully interact with the children on their level of curiosity and learning and activities.
Fully aware of the NYC children’s activities scene that is educational and cultural and teaching on levels that fulfill and challenge the children.
Looking for a wonderful switched-on professional who too is looking for a long-term commitment to grow with the family and become an important mentor in their lives.
Excellent experience within high profile active households
Ability to speak Spanish and English
Great communication skills
COMPLETELY discreet, and security minded
Swimming, dancing, active professional
A pure love of being in their very important role.
Coverage for this post is Thursday through Monday. Shift is 10:00am – 8:00pm

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FRENCH SPEAKING TODDLER NANNY - NYC with TRAVEL
$125k (Based upon experience) with Health Care
Manhattan, NY, United States
Precious infant of one and a half years of age, this beautiful family is looking for a fresh loving caregiver for their little infant. You must be French Speaking and balance the exisitng team of Child Caregivers. Typically your rotation will be 2 or 3 week on-off rotation which has worked in the past but this can be balanced with discussion. The requirement of the shift is for you to sleep in an allocated Nanny area of the Baby's room to provide 24 hour coverage - getting up in the night should this be required. There are two other children but they have their own nanny team to care for them - you will be interacting and supported by a well-staffed household and this in itself is upholding and supportive. All meals are cared for whilst working. It is a beautiful family and an exquisite opportunity.

Establishing routines, feeding and bathing, creative engaged playtime and being available to interact with the child in a creative educational manner of teaching basics and creating routines.

You will be required to travel with the family which will be done via private aircraft.

Current CPR
Ability to speak French fluently
Full ability to travel
US Work Authorized
CV-19 Vaccinated
Excellent top tier experience and impeccable references
Entertaining candidates with a Bachelor Degree or higher
Early Childhood education a PLUS
As this opportunity is a traveling position you must be flexible to be away as needed for extended periods of time. This is an overnight coverage post so your ability to sleep over is the important part of the job.

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WEEKEND NANNY - DUTCHESS COUNTY, NY - HUDSON VALLEY
$38-$42/hr with overtime
DUTCHESS COUNTY, NY, NY, United States
A lovely, busy and discreet/private family of four (daughter is 6yo and son is 2yo), located in the Hudson Valley area is seeking a weekend nanny to provide coverage to relieve the weekday nanny. The weekend schedule will be a switch off with the weekday nanny on Thursday afternoon through Sunday evening, Hours will be from 7am to 7pm or until children are asleep in bed for the evening. However, flexibility is required per principles needs and travel may be needed per the family's schedule. This is a live-out or live-in position, dependent on the location of the weekend nanny and if they have transportation to and from work. If live-in, private living accommodations are available. The ideal candidate will have experience working in a private family setting as well as working with other nannies and staff members. Must be hardworking, upbeat with positive energy and have a genuine passion for child-care. A strong sense of discretion and striking a balance in being both self-sufficient and a team-player while maintaining a warm family environment.

Light House Keeping & Food Preparation: the nanny is expected to keep all areas that children use clean and tidy, this includes cleanup after a room is used and maintaining the cleanliness and organization, including closets, drawers, bathroom, etc. for both children's rooms. Some meals may have to be provided per the nanny, breakfast and whenever a chef is not present (lunch, dinner) in consistency to the parents preferred dietary requests and the children's likes/dislikes and allergies.


Managing Routines and Planning Extracurricular Activities: coordination between parents and any other staff that may need to be involved (alerting drivers to children's schedule if transportation needed, alerting chef to mealtimes, any changes in diet, etc.). Setting up and coordinating play dates either at home or outside home. The household can be busy with many moving parts, and the principles expect help in coordination of a smooth day to day Organization and quick thinking to solve problems is always priority.
Discretion & Professionalism: the right candidate will possess the ability to understand step in/step out intuition as to allow the family and extended family to have privacy while with the children. Privacy and discretion are a must; no picture or video taking for personal use, only when communication with parents or other nanny needed, no discussion of family or children's personal life with other staff members, nannies that aren't employed by the family and personal friends.
Communication: communication with the weekday nanny is crucial as to provide consistency and a seamless handoff when beginning or departing your weekly shift. Changes to the children's schedules, important information that happened over each other's shift (dietary changes, principles new requests, etc.). should be The weekend nanny should also provide the weekday nanny with an end of shift report listing any items that are low in stock, items that need to be ordered, any new information or updates that the principles have discussed or changed in the children's routine and any other areas of concern.
Travel: if family travel is during your shift time, cataloging all items and over-organization is a The nanny will be in charge of packing and making sure the children have all their items needed for the amount of time they are traveling. Lists and pictures should be taken during the packing process as to have reference for arrival and departure of destination.


The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee's immediate family members. A work phone and two weeks PTO to start. Yearly job performance review and end of year bonus at the principle's discretion. Must be able to pass a background check and have a passport, green card or EAC to be considered for the position.

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SPANISH SPEAKING, FULLY FLEXIBLE/ TRAVELING NANNY's - BASED IN MIAMI
$38-$40/hr with overtime (Based upon experience)
Miami, FL, United States
This is a happy peaceful and loving family that fully engages the happiness factor of their children toward their contentment and greatest disposition - there is a set of twins in the mix.

The base although it is in Miami will make travel plans to other destinations - the family wants consistency within the child care of their family so they will only entertain long term goals as a career objective and melding within the fabric of the family to mesh within their needs and know you are respected to be their extra special trusted person to take care of their absolute most precious loves.

It is important that whomever fills this post realizes that it is a Full-Charge Nanny post of being an assistant to the Mother to ensure you fill in the blanks by going the extra distance to assist where you know it is required. Packing and unpacking, being organized, being creative and authentic within a changing environment of travel where you engage the children on a level of playful educational learning and teaching. This is an engaged participation as an active part of their household and family!

It is important that both Nanny candidates are conversant in Spanish/English as this is going to be the second language of choice.

Must have your valid Passport, valid US Work Authorization paperwork, Full CV-19 vaccination, a Driver's License is preferred.

Excellent experience, excellent references and be willing to have a thorough background check.

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TRAVELING NEWBORN BABY NANNY - NYC
$45/hr + overtime
Manhattan, United States
TRAVELING NEWBORN BABY NANNY -NYC

This is a beautiful post for a very experienced discreet professional who is completely comfortable and at ease within the trusted care of a new born.

No special needs care required but that of being attentive and ensuring you mesh with the new Mother and Baby to accommodate schedules and full watchful care.

This is a private travel, traveling post so a valid passport and the full capacity to travel and live in on a rotating schedule of 4/5 days on and 4/5 days off in a rota with another Baby Nanny.

All aspects of complete care with 5+ years' experience within a prominent family.
Must have Newborn Nanny Certification
Ability to be on call within your designated overnight shift
Experience with reinforcing the established feed and sleeping patterns
Support the Mother in her care of her baby
Proper bathing and cleaning care
Changing diapers and bedding
Minding any skin reactions of reflux and knowing the care required to optimize baby's comfort
CPR Newborn First Aid
Pack supplies and clothing/ clothing care for travel
Sterilize and attentive to optimum hygiene
This is a very active and energized family that is on the go. Please consider this within your candidacy as the post will call upon you to be flexible and adaptable and accommodating in a resourceful manner of knowing your trusted skills so well that you are completely comfortable in a multitude of environments to maintain a calm manner about your highly valued care.

Must have verifiable references with family's for their newborn care, valid passpost, ability to travel freely, a thorough background check will be conducted.

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TRAVELING NANNY - SAN FRANCISCO as BASE
$100,000 with full health care; Medical, Dental and Vision Discretionary Bonus
SAN FRANCISCO, CA
This is a beautiful family looking for an excellent trusted Nanny to care for their two young infant children. This is an active engaged family with homes in multiple locations. Your responsibilities will be ensuring the day runs smoothly in all aspects relative to the children in packing and unpacking, laundry and maintaining a tidy environment for the children, ensuring their safely and wellbeing, creative playtime and performing light cooking for their meals - setting the table and cleaning up. Scheduling and making playdates, medical appointments and keeping up on their advancements along with drive to and from school and designated activities.

Must be fully flexible to travel and love being on the go and engaging your charges in learning experiences along the way.

Looking for an experienced professional with 5 years of experience

Asking that you have a Bachelor's Degree and certifications for CPR, Infant Health and First Aid, along with verifiable references.

Ability to drive and hold a valid passport.

A thorough background check will be conducted. Full spectrum and current vaccination profile please.

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TRAVELING NANNY/ FAM ASSIST' with HEALTHY COOKING
$120k (Based upon experience)
Charlotte, NC
This highly visible family is very particular that their staff is mindful and discreet - monitoring all aspects of daily care with a mindfulness toward confidentiality and preserving their privacy at all times.

Looking for a new long term addition to their family - a special someone who will stay for a long while and mesh within the daily fabric of the family. The current person has sadly decided to retire after many years of trusted cherished service and truly being incorporated within the family. Ideally looking for an energetic, vigilant and attentive professional career Nanny who loves their chosen career path and is ready to hop into a fast-paced lifestyle to fully augment the needs of this active, on-the-go family in caring for the children in every capacity of mentoring and guiding them in social engagements and growing into well-mannered, directed young children.

Healthy Cooking is required for the children and family - the family enjoys their meals together in a casual healthy and organic setting whenever possible. The team of staff is very specific in their duties yet small so as to preserve the integrity and privacy in minimizing the addition of extra people around the family. They are down to earth and as organic in their daily requirements as they are in the way they conduct their life. Healthy Organic !

Their interests are in the equestrian realm - Jumpers. So ideally a professional familiar within this realm to best augment the needs would be seen as a true plus.

French has been the second language spoken and taught to the children - Your ability to speak French will be a great skills the children will appreciate as they are keenly into conversing in French.

Familiarity with ensuring the remote schooling needs and liaising with lessons and ensuring homework & assignments are completed. Must be technical and IT savvy. The online lessons are with ZOOM. Liaising with Teachers and Tutors.

Creating a highly organized space and tidy environment for the children please - ensuring the lessons toward maintaining a clean and orderly personal space are instilled in the daily chores of the children.

Ability to order supplies and monitor the needs of the children.

Packing and unpacking. Being available to the children as they need to provide support and reassurance and to instill great values in keeping with the doting parents who are actively engaged in the daily interaction of their children.

Must have verifiable HNW Family references
A full intensive background will be conducted
Must be active and energetic
Familiar with the Equestrian Jumper training would be great
A love of healthy/organic cooking
Ability to be tech savvy
Interested in activities, art + culture, educational disciplines
Love to travel and free to travel as needed whenever needed without limitation
We look forward to meeting you!

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Other

SERVER - NYC with TRAVEL
$70,000 with Overtime Health Care
Manhattan, NY, United States
This is a beautiful household with a full team of top tier staff, each respected in their abilities and accomplishments. All with a great "can-do" attitude, pitching in toward a total team effort.

Looking for a self-starter who is motivated toward refined service. It is more casual service rather than being too formal but there is definitely a reservation of knowing boundaries and engaging the family and guests fully aware of their preference toward privacy and discretion.

Understanding of the proper care of valuable objects; crystal, silver, linen, all table appointments and service items - candelabra, stocking and ordering of candles. Preparing the table and rooms for events and dining with guests, the family enjoys more casual but entertains frequently. Setting and breaking down of the evening and events. Liaise with the Chef, team collaboration with the other Servers, preemptive stocking and inventory, monitoring items.

Serving experience - hospitality minded
Fully available to travel when needed
Have you worked within a domestic setting before
Quick to understand the needs of guests and the principals in an unspoken subtle manner of aligning with expectations
A caring calm and bright demeanor
CV-19 vaccination
Valid Passport
Full flexibility to travel as needed.
There will be a full background check along with follow up with references

Looking for a professional server, trustworthy and with unflappable integrity.

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PRIVATE FLIGHT ATTENDANT - NYC BASED out of TETERBORO and area
$120,000-$140,000 With Health Care
Manhattan, NY, United States
What an exciting opportunity for an enthusiastic self-starter who is interested in this role as the next step within their career path along with being fully engaged and willing to learn, to be trained and to immerse in the necessary courses to get up to speed and familiar with safety protocols and hospitality and service minded engagement with a terrific family. Or, of course looking for fully experienced, already familiar and educated certified Private Flight Attendant.

Your services will be required for global flights and domestic and international flights. There are stay overs that may be extended so you must have the flexibility with which to be able to be away and to be on call. This is a well balanced team of professionals so you have the ability for quality of life.

You will be responsible for light meal service, liaising with the Chef to prepare meals, planning interesting itineraries, coordinating ground transport, liaising with the team of domestic professionals at the various estates, ensuring a welcome meet & greet interaction with the family and guests, getting up to speed with their preferences - maintaining a log of information regarding the likes and dislikes and the preferences of the family and repeat guests.

The family is willing to invest in your training and ensuring your comfort within your duties. They are looking for a professional with a great attitude, an energetic team player and a willingness to learn and expand understanding of the necessary attention to detail and safety/security necessary to ensure the wellbeing of all family and guests.

The family has children - must be good around children
Great team player
Organized
US Passport
CV-19 Vaccinated
Fully Available to travel to the extent required
A desire to travel internationally
Ability to drive
Discreet and highly confidential

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FAMILY OFFICE - JUNIOR RECEPTIONIST - MANHATTAN
$75,000 with health care Monday -Friday With the ability for overtime
Manhattan, NY, United States
A chic and beautiful office with noteworthy domestic/business professionals is looking for a new person to join their team as the forward-facing representative of the Family Office.

This is a new Junior post. As the Receptionist you will be meeting and greeting all international guests; VIP, celebrity, C-level executives and interfacing with the support team of staff working within the office itself. This will mean you will be required to prepare for meetings, arrange catering, set up the conference room, work with the technical/AV team of IT staff to ensure smooth communication within all audio-visual aspects of meetings and conferences.

Set up multi-person Zoom meetings, assist with setting up and serving/coffee service, order lunch, keep areas of the kitchen and conference room clean and tidy, welcome guests - take their coats/umbrellas, arrange for ground transport, assist with ad-hoc clerical duties to assist the team, work on projects, errands, gift purchases, stocking and supplies, ordering items and ensuring guest-ready preparedness in all aspects of care, care for floral and decorative aspects and literally oversee the reception area.

Manage the phones and taking clear and concise messages, interfacing with all package deliveries and pick-up, messengers. FedEx/UPS, work with all Chauffeurs arrange Uber. This is a full-charge hands-on post for a committed professional who understands the post and is warm and friendly and enjoys ensuring the office is running smoothly.

The position is in office Monday through Friday 8:30am - 5:30pm

Please note; on occasion there may be a project which carries over to a weekend in which case you may be asked to assist with financial consideration of course.

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YACHT CAPTAIN - FLEET CAPTAIN, Ft. Lauderdale or W. Palm and the Hampton's
$200k-$250k (Based upon experience) Health Insurance and Comp Package
FT. Lauderdale/, W. Palm, FL, United States
Looking for a dynamic, accomplished Captain (or Couple as Captain & Stew) for this specialized search of a capable USCG Licensed YACHT CAPTAIN to oversee and be fully reliable, responsible and accountable for a fleet of vessels, currently 3 vessels and looking to expand. Licensed for excess 80', all yachts are US Flag. This is a year-round, full time engagement with the owner - best base of operations is Ft. Lauderdale or West Palm Beach, (never living on the yacht) You will be expected to live on property when the vessel is in the Hamptons.

The principal is looking for an energetic, resourceful Captain who researches local destination to ensure an enjoyable and educational experience an plan trips with an interest in mind. They want a clean smooth running vessel at all times. Must be computer comfortable to manage budgets and operating costs, vendor relations and full provisioning and errands. Trouble shoot mechanical, electrical and systems, problem solving and astute security minded is of course key. Must have impeccable standards and incident free experience upon vessels 80' and more. Electrical and Mechanical experience. Former long term experience, eligible to work in the USA, clean background, team building, good character references. A thorough deep-dive background will be conducted.

It is critical the crew understands the lifestyle goals of the principal to ensure their enjoyment of the fleet is maximized and their needs are prioritized. The Crew will present to the principal everything in their care in a use ready condition based on the principal's schedule and desire.

Duties include but are not limited to:

Full maintenance schedule of all yachts sometimes servicing personally
Knowledge & ability to maintain safety systems and mitigate risk
Initiate a program of preventative maintenance and care on all assets
Supervise contractors servicing systems and ensure pricing is fair and true
Seek support from references and qualified personnel when confronted with challenges
Approve and class expenses for main offices
Embrace technology and assist the owners and guests as needed
Oversee trips and excursions.
Flexibility to be based anywhere in the world for extended periods of time.
Have ownership of each vessel and be able to answer any question asked regarding the respective vessel.
Create curated itineraries that reflect Principal and his guests' needs. Should be heavily detailed and flexible. Always considering any external factors (e.g. weather, emergencies, provisioning needs, travel of guests, etc).
Key Characteristics:

Calm and focused disposition with self-starting tendencies
Willingness to be physically involved with all aspects
Supportive of owner and guest needs with hospitality at forefront
Efficient and direct communicator both spoken & written English

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SEASONAL LIFEGUARD - SOUTHAMPTON, LIVE IN
$45 - $50/hr with overtime
THE HAMPTON'S, NY
This is a full live-in capacity of ensuring the care of family and guests in both ocean and pool.

Caring to ensure the comfort and security of ocean bathing and being in the surf - the ability to monitor the weather/wave height and general security of the conditions which make for all safety considerations necessary. Liaise with the various additional staff to set up poolside deck chairs, ensure the overall cleanliness of the pool and all "toys" - floats, noodles, paddle-boards,

All current Life Saving certifications and current CPR, AED & FIRST AID.

Ability to live in. Fully vaccinated please, Ability to drive and verifiable references along with a clean background check.

Former experience as a Life Guard, fully comfortable to swim in surf and familiar with all peculiarities of ocean swimming.

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Personal Assistant

INTERNATIONAL PERSONAL ASSISTANT - NYC based
Capped at, $125,000
NYC or LONDON, NY, United States
This is an exciting opportunity for a very accomplished right arm "rainmaker" who is proactive and extremely accomplished within the space of getting things done swiftly. This is an extremely high-profile International Businesswoman who is on the go, non-stop in her own feistiness toward getting things done. There are so many demands placed upon this individual that there isn't time to falter or get stuck....the need is to tackle projects in a proactive manner but also to be extremely resourceful on a global premise of knowing just how to navigate complex schedules, worldwide travel and the obscure requests that go along with problem-solving and trouble-shooting all considerations to ensure a smooth-running day. It is B U S Y !!

The principal spends up to 3-4 months in NYC

There are rarified select few extra-special professionals who know exactly the sort of top-tier professionalism and resourcefulness that is required to fulfill this level of right arm gatekeeper and assistant role - it take a very uniquely qualified individual to outperform the principal by being so dialed-in you are running ahead and securing that all matters are in place to uphold their needs. There is a truly respected art form to this type of professional - we are looking for YOU! The principal is dynamic and total Type-A in the demands she places upon herself ~ this is why when people need things cared for on a worldwide basis they go to her to draw from her resources. In the past the person who has been keenly successful within this role was a PA to the UH Profile Fashion Designer realm where timeliness, speedy turn-around, super resourcefulness while being unfazed and diplomatic, poised and forward thinking. The client is looking for an independent contractor for this post.

You will need a 24/7 mindset to accommodate international time-zones

Fastidious, clear communication, resourcefulness, excellent vendors along with the where-with-all to secure the desired outcome as quickly as possible- a quick study and being able to hit the ground running sort of person.

Take care of inventories, liaise with Attorney's/ art curators/ diplomats/ all key people; friends and family.

Liaise with the Domestic staff and ensure stocking and supplies are uniform amongst properties - engage the head of Housekeeping to ensure returns, pick-ups, errands, personal shopping and gift-buying is cared for

Research, travel arrangements, liaise with Pilots and ground travel

Bring your care to all aspects of ensuring the principal is cared for and presented with all the tools to permit her to focus upon her business demands.

If you are available to travel there will be discussion to accompany and be alongside the principal in her travels.

Valid Passport

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FAMILY OFFICE - JUNIOR ASSISTANT TO THE EXECUTIVE PERSONAL ASSISTANT TO THE CEO/ PRINCIPAL
TBD UP TO $100,000 With Health Care
Manhattan - With Travel, NY, United States
Within this beautiful, high energy Family Office you will be the right-arm support assistant to the Executive Personal Assistant to the Principal and family. This will call for travel on occasion and the planning of special events. As with the majority of these posts you will need to be resourceful, establish and maintain excellent vendor relations and be discreet within your interactions to represent this very private family.

As an essential contributor to the overall daily operations your input will be crucial toward smooth running days to uphold this dynamic principal. Your key support skills of fastidious attention to detail, resourcefulness, analytical problem solving in a timely manner and a truly awesome team member will lend to your overall success. This is a small active Family Office in NYC. There is a rotation of schedules within this support team to provide 24/7 coverage.

You will need excellent communication skills that exhibit a certain decorum, attention to proper/formal written content, ultra confidential discretion at ALL TIMES(!) you will be handling personal and business information and disseminating this important information to the proper recipients. There is a need for 24/7 coverage/mindset but this schedule will be rotated within the team of support. Your efforts will augment and assist the efforts of the key right-arm Executive Personal Assistant yet at times you will be engaging directly with the principal.

You may in fact be responsible to travel to various destinations to set up the location in a pre-arrival manner, hooking up printers and establishing local vendor support in addition to organizing entertainment venues, transport and accommodation.

It is an important role which will call upon your resourcefulness and professionalism. This is a superb experience.

Must have a valid Passport and the flexibility to travel unencumbered. A true affinity to assist and uphold the support requirements of the role.

Proof of Vaccination please.

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REMOTE - C-LEVEL, EXECUTIVE PERSONAL ASSISTANT - NYC FAMILY OFFICE
Up to/Capped at $120,000 With Health Care
Manhattan - Remote, NY, United States
The dynamic intensity of this post will call upon your resourcefulness, you must be a discerning gatekeeper, quick to respond to emails and a preemptive self-starter. You will interface directly with the principal and liaise with the Chief of Staff to manage schedules and coordinate travel along with providing support in all areas of business, lifestyle, philanthropic endeavors, special projects, travel, and events. The EPA also proactively and accurately communicates the principal's needs to the teams that support them in the residence. The EPA is a remote position with established hours of 8:30am-5:30pm, Monday through Friday, and expected to check emails and respond as needed after hours and on weekends, which may be a large time commitment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Responsibilities - Core areas of focus include:

Calendar & Contact Management Manage and maintain the principal's personal/social/business calendar, which involves thoughtful scheduling and coordination and tracking all pertinent information required for meetings. Maintain accuracy of Principal's contact database.
Anticipation& Consistency - Provide personal and administrative support in all areas of the Principal's life. Anticipate the Principal's needs and take immediate, thoughtful action in a logical sequence. Attention to detail is critical.
Communication and Collaboration - Collaborate and communicate clearly with the family office, office receptionist, and residential team and ensure they are up to date on upcoming activities, including events, guests, and timing of activities that take place in the residence and office.
Foster Relationships & Interface – Professionally represent and interface with Principals' friends, family, teachers, doctors, stylists, and other important personal advisors.
Travel Planning & Logistics Collaborate with the Travel Manager on creating unique and custom travel experiences.
QUALIFICATIONS

Education & Experience

A bachelor's degree and a minimum of 3-5 years of relevant experience or equivalent combination of education and experience providing executive/personal support within a high-service, action-oriented private environment with high accountability levels.
Experience in complex organization and coordinating with diverse global service teams.
Experience in maintaining the confidentiality, safety, security, and privacy of a private employer.
Superb written and oral communication skills; a gift for distilling information into verbal and written formats
Tech-savvy: complete comfort with all standard PC computers and internet skills including email; apps; Outlook calendaring programs; social media platforms; Microsoft Office suite (Word & Excel).
Personal Qualities & Character Sketch

Exceptionally organized, accurate/precise in work product, intelligent, natural multi-tasker, resourceful and service hearted.
Collaborative and has a can-do attitude, no task being too great or too small.
Ability to accommodate a non-traditional work schedule and remain flexible to meet the family's needs.
Capable of juggling competing deadlines with ease and attentive to detail and accuracy.
Ability to anticipate next steps by thinking creatively and solving problems. Takes ownership of work and think strategically.
Outstanding ability to track and organize incoming information and distill it into actionable points.
Critical thinker who can exercise judgment and set priorities.

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RIGHT ARM PERSONAL ASSISTANT - NYC
$125k (Based upon experience) with Health Care Benefits
Manhattan, NY, United States
This is a right-arm, gatekeeper, preemptive sort of post where the wellbeing of your high-profile employer will need to be your total focus.

Liaise with business associates and all support vendors, various professionals who interact on a peripheral basis but very important to the overall daily activities....liaise with various offices in different time zones.
You will be successful if your natural inclination is to want the best outcome for the day.
To ensure the needs of the busy and very demanding and hectic day are cared for.
To be protective toward filtering through the excessive external activity to reach your principal and overall be completely dialed-in and able to vet in a critical thinking manner of filtering through information so you can always streamline the day and get to the most important relative bits of information to either act upon or covey to the appropriate parties for thorough follow-through.
Have a wonderful disposition, sense of humor, highly organized, flexible with a laser sharp focus on the essential direction you need to steer the day.
Excellent references, fully aware of NYC and area and all the culturally unique aspects of the city.

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PERSONAL ASSISTANT - MIAMI BEACH
$115,000 - $125,000 With Health Care Package
Miami Beach, FL, United States
This is an exciting position to support an enthusiastic principal and collaborate with a full team of carefully curated exclusive top tier professionals all working in a cohesive unit to benefit favorable outcome for the family. Your direct report will be to the Director of Residences and be a key contact to support the principal, family, friends and business associates. This is a hybrid role of in-office andremote requirements depending the travel of the family and they are looking for a true right-arm professional who is energetic with an affininty with sales and retail oversight as well. There is so much growth within this exciting post.

Within your work day you will liaise with each of the House Managers at the various properties to coordinate scheduling in conjunction with travel

Personal Support Responsibilities

Foster Relationships
Principal Calendar & Contact Management
General Administration Support
Concierge Services & Personal Support - Provide personal assistance and concierge services to the Principals, their family, and guests.
Run Errands
Support the DoR, liaise with the Principal husband's business team
Preparation of a weekly Pending Report for the Principal
Financials - Assist in managing/tracking expenses and bills, credit card reconciling, staff expenditure approval, and coordinating with accounting partners in the Family Office. Perform light financial analysis as requested. Review contracts pertinent to the Principal and liaises with other advisors as appropriate.
Assist in developing and maintaining manuals, procedures, and checklists for household operations, events, travel, etc., and conduct annual review & update.
Travel Planning & Logistics
Event Management
Shipments & Deliveries
Gifting & Product Research
Dog Care Coordination
Coordination of Ground Transportation
Wardrobe & Personal Items
Stocking & Inventory Control
Special Projects
Education & Experience

A bachelor's degree and a minimum of three-plus years of relevant experience or equivalent combination of education and experience providing executive/personal support within a high-service, action-oriented private environment with high accountability levels and proven experience supporting other household staff, including housekeepers, personal organizers, and other vendors.
Experience coordinating with personal household service teams preferred, including personal service assistants, child caregivers, housekeepers, chefs, drivers, and other staff/vendors as may be required.
Experience in maintaining the confidentiality, safety, security, and privacy of a private employer.
Superb written and oral communication skills; a gift for distilling information into verbal and written formats
Tech-savvy: complete comfort with all standard Mac computers and internet skills including email; apps; calendaring programs; social media platforms; Microsoft Office suite (Word & Excel); Google Suite; project management/messaging tools; various online portals for scheduling; quick learner of new apps.
We are enthused to meet you and get started right away.

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PHILADELPHIA BASED - HOUSEMANAGER / PERSONAL ASSISTANT
$100,000 - $120,000
Philadelphia, PA, United States
Duties

Manage homes in Philadelphia and Ft Lauderdale and ability to travel between both homes
Manage vendors, maintenance and construction projects for both homes
Handle scheduling, payroll and hiring and training of staff
Manage day-to-day household functions at both homes
Liaise between principals and staff and delegate accordingly
Light cleaning and organizing
Clean up kitchen after meal prep
Make sure that employment law is followed in both states for staff
Oversee car maintenance and purchases
Make sure the homes are stocked with the principals needed items at all times
Run errands such as grocery shopping, dry cleaning, pharmacy, etc. as needed for the principals
Make sure all household equipment is always working, light bulbs are changed, etc.
Create and maintain calendars for both homes
Have a valid drivers license with a clean record
Ability to create household manuals for both homes
Have good communication skills
Intelligent decision making
Take care of packaging, mailing and shipping
Ability to perform various administrative duties for the principals including but not limited to setting appointments, managing their calendars and arranging travel
Discretion is a must
Schedule will be M-F from 9am to 6pm but flexibility will be needed
Help in the kitchen and grocery shopping. We need someone with some cooking experience who can prepare meals and often assist with food prep.

Keep the fridge stocked with homemade food: breakfast-lunch items like (cut up fruits and veggies, salads, soups etc). Clear the fridge from old/expired items.
Keep the pantry stocked with staples as well as making sure no items are expired.
Frequent grocery shopping to different stores.
Some cooking required.
Pet/Plant and House Sitting, 1 Dog & 2 Cats

Daily care: walking the dog, give them medication if needed, occasional feeding.
Coordinate and transport the pets to their grooming and vet appointments
Pet care during the weekends is a must when the family is traveling.
Responsible for pets' food supplies.
Tending to house plants

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PERSONAL ASSISTANT to the COS - FAMILY OFFICE - NYC
$80,000 with overtime Health Care
Manhattan, NY, United States
This fast-paced, high-profile Family Office requires an attentive, quick-study PA to support the Chief of Staff.

This is an "IN OFFICE" post (not remote) requiring a dynamic professional who is ready to navigate and problem solve in a timely manner. Looking for a self-starter, and resourceful assistant who understands they will be relied upon to support a very busy Chief of Staff in all daily preparations to ensure a smooth running office.

Meeting and greeting guests ~ hospitality mindedness
Scheduling and arranging meetings, ensuring office set-up in preparation
Ordering office supplies
Travel arrangements - both international and domestic
Liaise with all key domestic and professional contacts
Ensure smooth running operations through a day of arranging and preparing for international conferences, establish Zoom meetings
Manage a busy calendar
Liaise with family scheduling/ office scheduling and manage timelines
Technically astute with an ability to troubleshoot and be comfortable with Excel, QuickBooks (a plus)
Answering emails, maintaining contacts
Having a mindset of being available to problem solve - beyond the hours of the day if need be
A preemptive mindset that cares enough to go the extra distance, to ensure that the day runs smoothly.
Within these sorts of posts it is important to know that you are called upon to be of service toward utilizing your professional strength's and skills to ensure the busy life of your employer is supported. We are looking for candidates who are clear within their pursuits toward being a true personal assistant in support of their employer.

Verifiable references

Background check will be conducted.

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NYC - JUNIOR PERSONAL ASSISTANT
$95k-$110k (Based upon experience) Healthcare provided after 3 month probation
New York, NY, United States
NYC - JUNIOR PERSONAL ASSISTANT

Second pair of hands to a busy executive based in the West Village to help streamline a busy life. This role would suit someone looking to move into the Private PA world and responsibilities can be expanded over time. Common sense, being street wise, great communication and team player a must.

Errand running/Various shopping/gift buying/sourcing/ driving upstate to country house
Helping with dinners and parties behind the scenes as well as front of house. From guest lists to flower arranging
Helping with food prep in the kitchen if required, help setting up for meetings in the house and teas
Assistance with IT - Tech savvy with mac and PC,Word/ Excel/ Evernote/ Dropbox - able to look for new apps as needed
Various scanning, printing and administrative tasks
From time to time driving the principle to appointments with her own car as and when required
Making sure the car is in good working order and road worthy
Keeping an organised list of subscriptions and memberships
Assisting with aspects of Country home upstate when required
Reconciliation of expenditure via Expensify
Overseeing any household contractors if house manager is away from duties
Various projects
Greenthumb a bonus to help with; house flowers/plants, the terrace kitchen garden and growing micro greens indoors
Terms:

General hours will be 8am - 4pm Monday to Friday but responsive to calls/ txts/ emails 24/7
Salary flexible for right person
3 month probation period
Healthcare provided after 3 month probation
Based at home office in NY apartment for at least latter part of day when overlap w principal who will work from offices in Greenwich and NY but is home by 3pm
No regular travel needed with the principal but good if does not mind some minor travel if critical

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FAMILY OFFICE - ADMINISTRATIVE ASSISTANT- NYC
$90,000 (DOE) with Health Care
NYC, NY
This is a post which requires you be highly organized, detail oriented and have the ability to prioritize requests so you are able to ensure you can complete tasks in a timely manner at an elevated level of expectations. The choices you will be making will be reflective of your employer and family - NYC experience within a sophisticated estate will assist you toward liaising with various vendors, accomplishing tasks, purchasing gifts and following up with cards and special touches that represent the wishes of the family.

It is essential that you are fully familiar with QUICKBOOKS for all bill paying and keeping track of expenses for various properties. The Estate Managers and Assistants will send you a multitude of invoices and payment requests so it is imperative to your success and comfort within the post that you have the ability to be fully adept with all data input and management within QB.

At various times you will be required to organize flights & hotels for staff members along with vendor interaction and management when it comes to events and party planning and construction and maintenance. Must have a true interest in travel, restaurants, cultural interests, designers and architects on both coasts and the ability to finesse reservations and sort complex travel arrangements when necessary.

This is a true right arm post to the existing Operations Manager for the Family Office.

We are looking for a professional with a great connection to follow-through, preparedness in advance of the need arising, an interest to understand the employer so you step into the manner/style of their expectations, a true interest toward generating a completed perfected work product and an ability to retain important relative and pertinent information. You will be seen as the person who has to be steps ahead of your direct-report and of course interact with the family members and their team of trusted professionals.

It will be best if you have worked within a Family Office before and been involved with the oftentimes fast paced, energetic, hectic and at times demanding schedule.

Excellent mathematical aptitude, resourcefulness, 5 years direct experience and fully familiar with NYC and the Hampton's.

A thorough background report will be conducted along with verifiable references.

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PERSONAL HOUSEHOLD ASSISTANT / CONCIERGE - NYC + traveling
Approx $85,000 - $90,000 with overtime (DOE) Generous Employee Package
Manhattan, NY
PERSONAL HOUSEHOLD ASSISTANT / CONCIERGE - NYC + traveling

Looking for an energetic candidate who is focused upon hospitality and being of service to ensure smooth running operations. Within this wonderful post you will be looked upon to deliver front-line concierge services, interface directly with the Principals, and serve as their key-point-of contact for the fulfillment of their personal service needs and real-time requests. Please be mindful that this post requires that you travel freely. You must have a valid passport and be readily available to travel in and out of the USA with the proper documentation to do so. Additionally you will be in different countries and a pure joy of hitting the ground running in an adaptable way of getting your bearing with assist you immensely toward success.

This position will support the family while in residence at their primary residence and will be called upon to support while visiting their US and international vacation properties. This post provides personal assistance, service/butling responsibilities, and traditional household services support.

As this is an intimate post working so closely with the family and guests we are looking for a warm, poised, intuitive, respectful, calm, and collaborative professional who is highly organized, efficient, energetic, service-oriented professional who works well under pressure in an unflappable manner.

Must be observant and attentive to the Principal's preferences in an intuitive manner but not intrusive
Has a can-do attitude, with no task being too great or too small, and genuinely enjoys providing personal
Possess high levels of scheduling flexibility to adjust to the Principal's changing
Capable of juggling competing deadlines with ease while remaining calm and attentive to detail and Ideal candidates find deep satisfaction in completing items on an ever-changing to-do list.
Advance travel is required to preemptively ensure the family's homes are in guest-ready preparedness for their arrival and will remain on-site to coordinate their support throughout their stay.

This position will report to the Director of Household Manager and will work closely with the Principal's assistants, nanny's, chefs, drivers, facilities maintenance, tech services, and security teams to coordinate and execute logistics for the home and office. The ideal candidate will have experience providing hands-on personal service in fully staffed, significantly sized estates.

You will be seen as the key person to ensure the homes are meticulously maintained, in proper working order, and logistical operations are running smoothly. House management responsibilities include a daily walk through of the interiors of all dwellings to establish a maintenance punch-list and interior cleaning schedule. This position is responsible for coordinating with the principals and chef to ensure meal service is fully understood as regards; the number of guest, the table settings needed, communicate with the team leaders to ensure the smooth follow through with protocol/ VIP consideration, packing/wardrobe, errand running, and household ordering/stocking/shopping.

It will be important to update and maintain the House Manual for all Principal & Guest Preferences and ensure the household and property staff are well-coached in these up-to-date protocols.

DUTIES:

It will be important to anticipate and execute all of Principal's real-time requests
Provide top-tier service to family and guests and support their Oversee guest arrivals/departures, including special requests, food, etc.
Daily meal /tabletop set-up, meal service (formal & informal), and bartending services for family and Constant collaboration with Chefs/Assistants to meet family's changing daily calendar.
Create and maintain accurate inventories, ensure proper closet organization, and provide skillful packing and unpacking Efficiently coordinate the dispatch and receipt of the Principal's clothing and personal items before their arrival at their travel destination.
Coordinate with flight attendants and assist in implementing logistics for travel, including packing luggage tracking, meal service, and special
Coordinate moves to other properties and ensure easy transitions between residences for both family and
Oversee home meeting set-up, track online accounts, collaborate with assistants and tech team members to troubleshoot and test AV/IT equipment and
Coordinate closely with Assistants and household staff on organizing and executing events at the Oversee food and beverage, table setting/service, decor, flowers, rentals. Coordinate additional staff and/or vendors as required. Supervise set-up and ensure the event's timelines are supported, including temperature, lighting, music, talent/guest speakers, etc.
Conduct a daily walkthrough of the home and the interiors of all dwellings to ensure that each residence has a consistent feel and that the team is aware of the Principal's preferences and daily

EXPERIENCE:

A bachelor's degree and a minimum of two-plus years of relevant experience or equivalent combination of education and experience providing concierge service within a high-service, action-oriented private household environment with high accountability levels and proven experience supporting other household staff, including housekeepers, personal organizers, and other
Experience in maintaining the confidentiality, safety, security, and privacy of a private
Tech-savvy: complete comfort with all standard Mac computers and internet skills including email; apps; calendaring programs; Microsoft Office suite (Word & Excel); project management/messaging tools; various online portals for scheduling; quick learner of new
Must have experience supporting complex travel, hospitality, event, and entertaining
Must have a US Passport and the flexibility to travel nationally and internationally as
Ensure that homes are meticulously prepared, in working order, and ready in advance of the Principal's arrival.
Collaborate with Household Services managers to develop and maintain an interior cleaning schedule for regular and deep cleaning for all Assist the housekeepers with specialty cleaning, general tidying, or household projects as required.
Create and maintain a Preference Log for Principals and guests and, in conjunction with the household management team, create and maintain current household
Ensure that each residence is stocked with the Principal's desired toiletries, personal items, cleaning products, Oversee inventory of household items, personal products, office supplies, linen closets, storage areas and ensure all inventories are organized and current.
Shop for household items and run errands, and perform other duties as
Advise team on upcoming household activities, including events, guests, and timing of particular activities so house operations can run as smoothly as
Create floral arrangements and installation of seasonal/holiday decor
Assist with care and coordination of family pets. Maintain inventory and maintenance of various sporting and personal equipment
Execute special projects assigned by the Household management team
Verifiable references, a thorough background check, drug screen, and online assessment will be required of all qualified candidates

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