ADMINISTRATIVE ASSISTANT - TRAVEL & LOGISTICS COORDINATOR

ADMINISTRATIVE ASSISTANT - TRAVEL & LOGISTICS COORDINATOR - NYC
This fast paced Family Office requires an administrative assistant to coordinate with the Executive Travel Coordinator to ensure all the complex scheduling and travel needs are attentively fulfilled for the principals. Within your post you will be responsible for relaying precise and specific details to the Executive Travel team for their scheduling.

You must be well versed in various travel booking programs inclusive of Concur and have former experience within the coordination of details and needs for an UHNW employer. Your overview will cover ground travel coordination, security, private and commercial jet and helicopter travel, hotels/spas/retreats in addition to all aspects relative to luxury tier enjoyment. Your skills as a master coordinator who is highly organized in calendar/event scheduling and ensuring the support teams to each and every step is secured is essential for the success of your required duties and the overall security of the principals..

Candidates must exhibit a solid background in right arm support utilizing the Concur system to book and confirm flights and travel arrangements.

Additionally, must be confident in the reconciliation of travel expenses and work toward compiling the T&E Reports for the Accounting Staff.. The office has a very helpful and energetic culture that thrives on being fully accommodating and supportive of the principals and family toward their full comfort and well-being.

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ADMINISTRATIVE COMMUNICATION/ MAIL ORGANIZER = NYC

ADMINISTRATIVE COMMUNICATION/ MAIL ORGANIZER - NYC

This is an important post we do not get calls for very often but requires a specific much-appreciated and highly sought after skill for an acutely attentive, discerning and well-organized professional who is fully adept at accurately allocating all incoming physical mail, packages and shipments along with electronic communications and various general mailbox inquiries. You will be asked to coordinate with all incoming and outgoing packages and Special Delivery items, log incoming special carrier items and ensure their timely and accurate delivery.

Must have excellent verbal and written communication skills
Total discretion and confidentiality
Efficient, logical, high-organized and thorough
Great at setting up a system for yourself that works consistently without lapses
Able to follow direction and instruction

Must have excellent technical abilities & computer skills
Able to prioritize and establish a system to your day

Former experience as an administrative assistant within a high-profile and fast-paced finance company is favorable. ** Excelling within this role will open up potential opportunity to grow within the company and advance your career pursuits.**

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FAMILY OFFICE - ACCOUNTS PAYABLE - ACCOUNTING

ACCOUNTS PAYABLE - ACCOUNTING
AP Accountant

Applicable College Degree with a minimum of 3 years professional office work experience with hands-on experience with Accounts Payable, expense reports, reconciliation and accounting practices.

MAJOR RESPONSIBILITIES;

Transaction Review and Processing;
Reconcile and analyze credit card and vendor statements.
Follow up with Travel Agent and the Family Office operations to ensure all payable's are current and the entered within the database.
Knowledge of QuickBooks and Excel. Create reports and reconciliation of T&E expenses.
Follow up on Vendor Inquiries
Following up and processing disbursements
Allocating bills among appropriate entities
Basic Bank reconciliation
Prepare recurring ad*hoc reports as necessary
Payroll and Benefits - work with an overseas international partner office to oversee payroll and analyze and process the payroll.
File Medical and Dental Claims
Provide support to other assistants and the Family Office Department members as needed
Be available to travel to a Westchester property one time per week to ensure the various accounting related oversight is provided based upon a schedule to collect, analyze and obtain approvals for invoices

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INTERIM BABY NANNY - NYC

This lovely family is looking for a highly experienced Baby Nanny for approximately five months (TBD) time to assist with all transitioning of both Mother and Infant in all aspects of care and support. Looking for no less than five years direct Baby Nanny experience within a busy Manhattan household working with Newborns. You will be responsible for organic laundry care and cleaning of all aspects relative to the baby with special focus to delicate care of items and ensuring that everything is organized, pristine and in its proper place. Please send your resume supporting the necessary experience and skills to be considered. Requirements:
*Infant CPR and First Aid
*Highly organized
*Flexibility to stay over night if necessary
*Legally eligible to work in the USA
*Specialty Newborn care such as; umbilical chord care, breast pump/breast milk care, colic, establishing schedules - feeding + sleeping, skin rashes
*Organic care of diapers, laundry, cleaning and sanitizing
*Patient, caring and kind
Job is Monday - Friday, 9:30am - 7:00pm  

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BUTLER - FACILITIES MANAGER/HOUSE MANAGER

Top-notch IT capacity to set up the systems for a busy executive, coupled with your excellence of being invisibly in tune with needs before they arise...being on your game in every capacity of excellence in the service of high profile global guests of distinction and a discerning excellence of entertaining and care precious possessions...this is part facilities management and part butler duties while ensuring impeccable care in every regard of entertaining, floral arranging, packing and unpacking, organizing, enjoy children, liaise with family and friends seamlessly to ensure their comfort and care and be completely on your game as regards discretion and being a trustworthy confidante ...be as good inside as you are with the impeccable support in techie aspects of electronics, lighting, ambiance and ensuring beautiful entertaining in every regard of thoughtful execution of plans Top-notch experience, decorum, presence, GREAT former experience and references

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BUTLER/ HOUSE MANAGER

Butler/House Manager

Position Description:
This position reports to the Director of Properties (DOP). This unique position is a hybrid role encompassing work in the following categories: chief steward, butler, house management. The Butler/House Manager travels to various properties and destinations where the family is staying and works from these locations. At these various properties and destinations, the Butler/House Manager is responsible for: (i) maintaining a clean, organized, and meticulous home and ensuring that the home, logistics, and operations are running smoothly (ii) meal service and packing/wardrobe (iii) real time implementation of principal's requests for all of the principal's personal needs and comforts and (iv) supervision of housekeepers. This unique position will interface directly with the principals and continuously with the DOP, principal's assistants, and family office to coordinate logistics or topics that involve home and office.
Service and Chief Steward Responsibilities:
• Meal service: provide meal set-up, serve meals (formal and informal), and bartending services for family and guests
• Ensure that each residence has a consistent feel and that the housekeepers and seasonal staff understand the principal's preferences
• Ensure that homes are properly prepared and ready for the principal's arrival; home should be meticulous and in working order prior to principal's arrival
• Coordinate seasonal moves to other properties and ensure easy transitions between residences for both family and staff
• Oversee wardrobe maintenance and inventory of loan items
• Pack principal's clothing and personal items and send in most efficient manner to destination prior to their arrival
• Create and maintain electronic packing inventory for each trip so it's quick and easy to retrieve and review the items that were sent
• Unpack clothing and personal items and place items in the appropriate place for principal's comfort
• Source unique gifts for gift program and ensure gift is presented/wrapped in thoughtful manner
• Provide personal and concierge services to guests and support for activities/events
• Oversee and manage guest arrivals/departures including special requests, food, etc.
• Events: Butler/House Manager will lead event execution and work closely with Principal's Personal Assistant and principal on organizing/executing events
o Review and comprehensively understand all aspects of the event; complete Event sheet and share with team
o Oversee: food and beverage, table setting/service, décor, flowers, rentals
o Coordinate additional staff and/or vendors as required
o Supervise set-up and ensure smooth running of the event including temperature, lighting, music, talent/guest speakers
o Act as point of contact for event

Butler/House Manager Responsibilities:
• Daily survey of the home and the interiors of all the dwellings
• Develop and maintain an interior cleaning schedule for regular and deep cleaning for all properties
• Supervise the quality of housekeeper's work and conduct daily inspection of interiors
• Assist the housekeepers with specialty cleaning or household projects
• Train housekeepers to implement the highest of standards at all residences and on cleaning procedures
• Ensure that each residence is stocked with the principal's desired toiletries, personal items, cleaning products or anything requested by the principal
• Oversee inventory of household items, personal products, office supplies, linen closets and ensure all inventories are organized and current; maintain electronic inventory
• Manage online accounts, i.e. Amazon, etc.
• Organize storage areas and maintain inventory
• Shop for household items and run errands
• Advise all interior staff on upcoming household activities including events, guests, and timing of particular activities so house operations can run as smoothly as possible
• Represent principals in gracious manner when interacting with vendors, answering the phones and doors, taking messages, and receiving deliveries
• Create floral arrangements and installation of seasonal/holiday décor
• Oversee the care of the dog
• Oversee exercise/activity equipment: maintenance, inventory, kite equipment, hunting bows, bicycles
• Lead staff briefings and provide orientation for staff new to a property on topics like: safety, emergency contacts, calling procedures, location of fire extinguishers, tour of home and dwellings, alarms, home systems, etc.
• Participate in interviewing new staff when requested by COO

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LIVE-OUT, BUTLER HOUSEMAN COOK

LIVE-OUT, BUTLER/HOUSEMAN/COOK - MANHATTAN

A wonderful family requires the impeccable care of a discrete, energetic and highly skilled professional to oversee their home and bring their talent to caring for valuable appointments.

There are three children so it is a busy household combined with activities, social scheduling and events, vendor relations, errands, ensuring that art and collections are cared for with the various professional vendors. You may be asked to cook on occasion so cooking skills a plus. There is an existing team of various staff to support your efforts and must be good at team building to ensure a harmonious work environment.

Must be legal to work in the USA
Must be highly adept at communication and correspondence, using a MAC, have a clean background and a valid Driver's License.


Knowledge of haute couture wardrobes, reliable and trustworthy, organized, energetic, impeccable groomed and sincere about creating a healthy long term position for yourself to grow with the family for years to come. They are look into build trust and rely upon your insights and professionalism to ensure their home is running efficiently and securely.

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CAREGIVER/COMPANION/HOUSEKEEPER/DRIVER - LIVE IN

NOTE: This post is on the Hawaiian island of Maui and seemingly not being directly affected by the current volcanic eruptions occurring on the Big Island of Hawaii.

LIVE-IN, ON-CALL CAREGIVER/DRIVER/HOUSEKEEPER
This position requires a true medical minded Companion and Caregiver for an unwell lady suffering from severe head injuries which bring about seizures. Within these seizure episodes are immediate medical needs which require medical attention along with heightened anxiety and nervousness. Based upon a comfort level she wants to be in the familiar surroundings of her home. Additional support staff rotate their involvement within the household; a visiting chef to prepare healthy meals, a team of visiting cleaners for deep cleaning care, and access to a visiting Nurse for when extra care is necessary. This is a difficult position as you will need to have a comfort level of caring for someone who really is not feeling well 80% of the time.

Along with being empathetic you will need to keep tidy and clean up, serve the meals that have been made by the Chef, Drive well and drive safely as this is a huge area of great worry for her, utilize discerning judgement to know when a trip to the Hospital or Emergency is needed, administer medicine, monitor and be mindful and be a companion as she goes through her day and to the beach.

A great affinity for island living, the sunny climes, and being on-call as needed. This can be tricky because it may be evident that when you think it may be your day off she may be having an episode and really needs for you to be in place and minding her. She becomes unstable during her seizure episodes and is at great risk should another fall occur.

This job will take a special person to fulfill the requirements as it is not an easy job and given the nature of the head injury requires that you be very comfortable within the demands that will be placed upon you.

Knowledge of CPR - First Aid. Former experience as a caregiver essential along with an understanding of managing a person having seizures. A plus and of great strength within this job is a former medically trained professional, nurses. nurses aid, para-medic. You will need to be energized, quick on your feet, a discerning problem solver, exercise great judgement in instinctual reaction time to jump to the aid of a person in urgent need of care.

You will be running errands, caring for the car, making bed, laundry, shopping, buying supplies, driving to appointments, administering medicine, keeping company, being reassuring and making things pleasant - buy flowers, help with her bath and bathing as needed, assisting with dressing as needed....just being a trusted kind person who really cares and is responsible.

A thorough background check will be conducted. Must have a clean Drivers License and be a cautious safe and careful driver. Reliable and trustworthy and understand fully that when someone is unwell they, they are not themselves and need patience and understanding in their time of need.

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FAMILY ASSISTANT/ COOK

FAMILY ASSISTANT with COOKING DUTIES
This delightful small family requires a family assistant to augment their daily household and personal needs and step into the vacancy being created by the departure of their long term person who is retiring.

You will start your day at 1:00pm - 9:00pm, Monday through Friday and care for all chores and planning, errands, letter writing and computer work as needed, shopping for groceries or online ordering, inventory and care of items to maintain a high level of organization, healthy cooking in the preparation of dinner and snacks; roasted chicken/vegetable and salad, make certain mail and bills are paid, cover for the Housekeeper when she goes on vacation by pitching in with cleaning and laundry, social calendaring, appointments, message taking, mail-merge knowledge for cards, gift buying, maintain database. It really is being the right-arm assistant for the next long while to ensure the household and chores are all cared for inclusive of minor repairs, floral arrangements.

Must be long term minded and have a true desire to stay with the family and cultivate this trusted longstanding place within the fabric of their household.

Summers are spent in the Hampton's where you will stay at the property with them. YOU MUST DRIVE

Clean background and verifiable upholding references. Looking for a great easy to be around disposition with a can-do pleasant attitude. Must be computer savvy, OUTLOOK knowledge and technically minded.

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WEEKEND ONLY COMPANION FOR A TEENAGE GIRL

WEEKEND ONLY COMPANION FOR A TEENAGE GIRL
This is a perfect post for a university student looking for extra income. Your oversight and monitoring is required on both Saturday and Sunday, year round and potentially more time during the summer months when school is out. (TBD)

Saturday and Sunday 8:30am - 6/7:00pm

This is a very active household requiring the mentoring and role model care from a culturally active and energetic professional in your interaction and care of a teenage daughter and her dog. Walks in the park, discussing school and activities, overseeing homework and projects, monitoring social media engagement, making pizza and watching movies, go for walks, work out in the gym and various age-centric activities.

The family is looking for a mentor for their young daughter, a responsible and trustworthy person who will instill values and guide her through reinforcing good choices and responsible behavior.

ASAP

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EXECUTIVE CHAUFFEUR

NOTE** THIS IS A THURSDAY THROUGH MONDAY POSITION - WORKING THROUGH THE WEEKENDS
Must be fully familiar with Executive/Dignitary/V.I.P Chauffeuring and all the formality of boundaries and confidentiality, with poise and manners but totally capable of managing the urgency of some situations that require you to know the city and surrounding areas like the back of your hand inclusive of key venues.
Must have a clean background, security minded and detail oriented. Must have five years former experience preferably, driving a high profile employer and exhibiting social refinement and the understanding of professionalism. You will be called upon to pick-up from your employer's residence and drive to his office and to meetings through the day, airport runs, restaurants. theatre...the days can be long but there will be times when you will not be working at all and have the down time. Discretion, resourcefulness, flexibility, knowledge of Manhattan and alternative routes - quick problem solver, unflappable and foremost trustworthy.
Foremost must be an excellent driver X-NYPD a plus but NOT necessary, security minded clean background Maintain the vehicle in excellent condition and ensure it will always be pristine inside and out - so, detail oriented. Quiet, confidential, and a true professional
MUST SUBMIT A RESUME FOR CONSIDERATION

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EXECUTIVE CHAUFFEUR

High profile CEO requires a dedicated, crisply presented, experienced personal corporate driver to completely care for his transportation needs during what may be a hectic business day INTO THE WEEKENDS. NOTE : THIS JOB REQUIRES WEEKEND COVERAGE - SATURDAY AND SUNDAY !! Must be fully apprised of NYC and area key destinations, alternate routes, security minded and fully aware at all times - and always punctual in a problem solving manner of quietly and efficiently anticipating trouble spots and high traffic areas in advance and liaise with all assistants to ensure adherence to a tight schedule. Must be energetic, athletic, impeccably groomed, discreet, quiet, organic common sense, punctual, trustworthiness. MUST HAVE EXPERIENCE DRIVING A HIGH PROFILE CEO.

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CHEF - NYC & HAMPTONS

Excellent plating, exclusive top-tier organic provisioning, ability to procure the finest ingredients while being ever-mindful of all suppliers and vendors in NYC and the Hampton's.

Looking for a talented chef for a small family.
Mindful, respectful care in attention to detail and cleanliness.
Flexibility in being gracious and kind within your manner and interaction with family and guests.

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CHEF with ability to travel

This high profile household is looking for a versatile healthy chef to provide morning and lunch preparation coverage.

Your beautiful plating and excellent knowledge of healthy/organic ingredients is needed. All provisioning and stocking and supplies. Flexible for intimate meals and entertaining in varying number of guests.

Ability to travel and summer in the Hampton's.

Please be prepared to submit plating images and letters of recommendation along with your photo and resume.

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LIVE-IN HOUSEKEEPER/COOK

Housekeeper/Cook
LIVE IN, Bridgehampton
Family based in Manhattan but who regularly use their Bridgehampton home are seeking a capable,
reliable person who can care for their beautiful home when they are not in residence and prepare
healthy appealing meals when they travel out east.
We are looking for a person who has had at least five years cooking experience and specializes in
using local seasonal produce to make delicious, light meals. We have two boys, 15 and 8 with
healthy appetites, a dog with a sensitive stomach and chickens who need care but give us delicious
eggs. Also, a vegetable garden tended by our caretaker. We would bring a housekeeper with us
when we visit the Bridgehampton house so that the successful applicant can concentrate on cooking
when the family visits.
The applicant must have a clean driving license and a good knowledge of the local area.
Thisis a full-time position and days off are typically Tuesday and Wednesday. You must always
·be available to work when the family visit.
Main tasks would be taking care of the house, generally cleaning throughout, cooking, baking, food
and supply shopping.
Attention to detail is important, flower arrangements and good laundry skills.
From the time of Memorial Day through to Labor Day we would request that novacation be
taken, unless absolutely necessary.
Three weeks paid vacation, Health care coverage, 50/50 share of the cost and 401k eligible after 1
year.

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TRAVELING CHIEF OF STAFF

Must be flexible to travel internationallyFormer high-profile celebrity household Chief of Staff / Household Manager of multiple properties experience. You will be working very closely with the Mrs of the family - there are two children and your duties will be working tightly as the right-arm assistant to oversee that ALL aspects of coordination and liaising of duties and ensuring smooth running operations, social engagements, correspondence, facilities and operations, household management and staff protocol and guidance is cared for - you will run the show essentially but in a trusted, confidential way of building your long term relationship with the principals and their family.Ability to manage high profile events, finesse all social engagements and be the trusted manager of all operations....this means overseeing multiple properties to ensure complete pre-arrival set-up, working closely with valets and housekeepers to ensure wardrobe transfers to various properties and safe guarded storage and packing, care of valuables in every level of appointments of art, jewelry, gala/couture garments, care of all valuables from a position of hands-on experience and knowledge.

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JUNIOR ACCOUNTING AND INVENTORY ASSISTANT

This private family office is looking to bring a JUNIOR ACCOUNTING AND INVENTORY ASSISTANT in to assist their existing staff with all aspects of art + precious pieces inventory, monitoring, cataloguing, verification and research, documenting and working with the existing insurance appraisers, storage facilities and shipping carriers to track all items of value. You may be asked to travel to various properties to conduct inventory of items or oversee the packing and shipping of pieces. Additionally you will be asked to work alongside the existing accounting persons in A/P to reconcile expenses and schedule all payables. Determine errors and track payments. The Chief of Staff for this family is looking for an inquisitive, interested and reliable junior accounting person with a desire to envision long term growth within this dynamic family office. There is great growth potential for the right candidate. Must have Economics, Accounting degree and full knowledge of Excel and Solomon program experience a plus. Must be eligible to legally work in the US. Must be free to travel as needed (all expenses paid of course). Looking for an out of the box thinker who is eager to grow within this position. Spacer Image

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DOMESTIC COUPLE - LIVE IN - HUDSON

DOMESTIC COUPLE - LIVE IN - HUDSON
This is a beautiful area of the Hudson Valley, ripe with the Farm-to Table movement and bespoke craftsmen making their classic great products.

Looking for a couple who are - MAINTENANCE - HOUSEKEEPING - CHEF/COOK - TABLE SERVICE

We require an energized couple with the following qualities;
- a love of organic gardening and canning and using the produce from the garden to bring to the table
- a love of cooking and entertaining (culinary training a plus)
- a knowledge of mechanical care
- all aspects of keeping a beautiful property clean and in order
- Winter and all weather considerations of snow removal, leaf removal, aware of water damage and ice consideration
- the ability to provision, order supplies, and keep an inventory of the pantry and the storage of items
- all cleaning and deep cleaning care to ensure guest ready and maintained
- ability to use the computer and communicate clearly
- ability to drive and ensure the vehicles are cared for
- must care for a dog and enjoy one young child

A great family looking for a couple to live in their gorgeous home and compliment their life by way of attentive care and attention to detail

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LIVE-IN DOMESTIC COUPLE - WESTCHESTER

This is a wonderful job !!!

Looking for an energetic couple with experience and the ability to deep clean a property, excellent culinary/chef skills, housekeeping/laundry, and maintenance care for the grounds and the buildings and residence.

Must be technical and mechanical to care for multiple pieces of sports equipment on the property.

Excellent housekeeping ability - highly organized, see where and when things need attention and maintain them in pristine order, laundry, beds, closet care, deep cleaning when necessary, guest-ready status at all times. Ability to serve - formal and informal

Seamless culinary capacity to shop for all supplies and provisions, prepare menus and cook beautiful meals.

So, must be technical and mechanical, chef experience, housekeeping and serving.


Excellent background and references, experience within a beautiful property as a HOUSE COUPLE, PROPERTY COUPLE, ESTATE COUPLE - where you have been responsible for these exact skills; cooking, cleaning and mechanical maintenance and complete care of the indoors and outdoors.

Must speak English fluently.
Must have a valid and clean Drivers License
Legally able to work in the US
Highly energetic and flexible
Must be looking for a long term multi-year post
Send your resume
Immediate start date

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LIVE-IN NYC HOUSE COUPLE

A beautiful large historic townhouse appointed with finery, rare art + antiques and one of kind objets d'arts requires a HIGHLY sophisticated ENERGETIC & FLEXIBLE couple well versed in;

* Technical, mechanical, light maintenance; plumbing tweaks/paint touch-ups/hooking up and syncing all gadgetry/SMART-HOME/minor repairs, etc.
* Oversee all staff to ensure flawless care and seamless performance of all duties; laundry, ironing, pressing, steaming, wardrobe care/storage and rotation, packing and unpacking
* Team-building, training, guidance and hands-on participation in seeing the spotless care of all areas of a large home
* Over-see and liaise with Chef's formal service, guest-relations
* Coordinate all family scheduling with the Butler and Estate Manager
* MANY vendors to coordinate and oversee, mindful of security & privacy and the efficiency and care taken by everyone who enters this museum quality property


- You MUST really know what you are doing and want to see yourself within this live-in situation for a long time.

- Exercise total discretion at all times

- The demands are rigorous and challenging so you will need to be flexible and adaptable to an ever-changing day.

- MUST HAVE 5-7 years experience within a prominent estate and fully apprised of all the multiple problem-solving skills absolutely necessary to get through the day and be of service as needed - NOTE: you will not be able to succeed if you are not fully skilled in the areas of technical, mechanical, systems, electrical as the family will expect you to troubleshoot for them. Additionally, if you do not know how properly to care for fine linen, all laundry, all bed making, all highly skilled care of pristine crystal & china, impeccable cleaning standards and guest-ready relations then it is just going to work.

- An Engineering degree is a plus
- A thorough background check will be conducted and all references of course.

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ESTATE MANAGER - NYC

New York family seeks an experienced, energetic detail- oriented full time Estate Manager to oversee their principle home located in downtown, Manhattan. Large, active residence with busy family requires an organized individual with a flexible schedule and the ability to multi-task to oversee a myriad of responsibilities which include but are not limited to:

Estate Manager:
• Work with, manage and supervise contractors and sub-contractors and liaising with architects, designers and art curators
• Work with, schedule, supervise and upkeep of maintenance schedules for household vendors; HVAC, electrician, plumbing, elevator, etc.
• Supervising construction and renovation projects
• Experience with handling and caring for fine art, fine furniture, and collectibles
• Knowledgeable working with complex household systems; "smart home" systems, Crestron, HVAC, Sonos, etc.
• Maintaining seasonal routines and procedures for the household interior and exterior needs; landscaping, window washing, power washing, etc.
• Demonstrate high-end design sensibilities and appreciation of aesthetic quality
• Daily walk through of property; interior and exterior - ensuring principles aesthetic
• Be able to travel if needed, passport, driver's license - CPR certified a plus

House Manager:
• Complete oversight of principle home; maintaining consistency of standards, procedures and services
• Manage a large household staff including; housekeepers, chefs, drivers, nannies, security, etc.
• Hire, review and train staff (concierge style attitude and discretion are key)
• Provide weekly and/or monthly schedules for staff - manage vacations and special requests
• Weekly meetings with staff, task delegation, inspections of work
• Work well in and maintain a team environment
• Acting as a point of contact and gatekeeper for principles - providing updates on household activity, scheduled maintenance and current state of staff
• Constant communication with all staff members - family activity, movement, calendar appointments, guests, dinner parties, in home specialty vendors, etc.
• Order and maintain personal stock for principles; toiletries, clothes, travel supplies, etc.
• Order and maintain household supply inventories - cleaning supplies, linens, beverages and snacks, etc.
• Managing staff environment - ordering groceries and supplies, providing uniforms, upkeep sleeping quarters, providing balance and positive moral
• Communicate and work with other estate managers- updating principles personal products, likes and dislikes, etc. to ensure consistency between all properties
• Keep all closets, drawers and rooms organized and presentable

Office Management:
• Liaison between household and main office; executive assistants, accountants, lawyer, etc.
• Sort and distribute mail to principles and main office
• Organize, package, ship and receive deliveries and packages for household and principles
• Upkeep office supply inventories
• Manage petty cash - maintain and submit record and receipts to main office
• Provide monthly reports for spending with receipts and logs
• Formulate reports of staff hours, cost and any other information requested by principles
• Maintain and update household manuals, employee files and employee and family contact and emergency contact lists
• Formulate Non-Disclosure Agreements and other necessary paperwork for events, vendors, etc.
• Review and submit vendor invoices and employee reimbursement claims to office

Butler:
• Greet guests and provide formal (but comfortable) service during visit
• Dining room table service required - formal and informal
• Overseeing all events and dinner parties, orchestrating staff accordingly
• Providing wine service, cocktail preparation, coffee/tea and beverage service
• Possess a hands-on attitude - providing service when staff or vendors cannot
• Assist principles with packing for trips
• Organize luggage of family members and guests for trips, ensuring principles travel needs are met
• Knowledge in wine and cigar care a plus

Family Assistant:
• Be available 24/7 for family members; questions, requests or service
• Assist in procuring, wrapping and distributing gifts
• Manage and supervise family members other residencies - maintenance, renovation, and housekeeping (if necessary)
• Conceptualize and produce holiday events for family; birthdays, Halloween, Christmas, Passover, etc.
• Assisting with any additional care of family, including children and pets
• Handling any special requests, duties or errands

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HOUSE MANAGER - NYC HANDS ON

HOUSE MANAGER - NYC HANDS ON

This prominent international family requires a very hands-on, effective manager to oversee the very demanding oversight of vendors and contractors for their lovely townhouse.

You ability to coordinate schedules and ensure the safe follow through of all tasks will be an enormous asset for their needs. Handling of daily expenses and providing the necessary assurances of proper pristine secure care of museum quality rare artifacts is essential for their peace of mind.

Daily oversight is required. monitoring all trades, liaising with top professionals in architecture, design and decorators - monitoring the safe receipt of all packages and deliveries and communicating when items are not in order.

Smart home technology, gate-keeper, security minded and discrete

Full experience within a high profile household and the ability to be autonomous self-starter with excellent follow-through.

Trustworthy, experienced and reliable with excellent technology and computer skills. Ability to reconcile invoices, work in Excel and QuickBooks would be a plus.

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HOUSE MANAGER/ BUTLER

HOUSE MANAGER/ BUTLER - NYC & Hampton's - MUST FILL

* Looking for a seasoned exceptional House Manager who is fully apprised of high-profile care of a beautiful estate.
* Must be familiar with all oceanfront care and weather conditions
* Oversee the care of pools, tennis courts, docks, painting and landscaping and various out-buildings on the property
* Formal upkeep of a finely appointed estate and property
* Managing staff, creating schedules and monitoring coverage to ensure excellent care
* Caring for the maintenance and upkeep scheduling with all contractors and vendors
* Fully apprised of all local purveyors and contractors
* Management and oversight of construction, project management, billing and invoicing, budgets and operational costs
* Event management - liaise with all staff to ensure peak performance and pristine care
* It will be important that you feel as comfortable speaking with the vendors and staff and also interacting with family and guests. Front of the house/back of the house effectiveness
* Follow through on all projects and daily operations to maintain a seamless, clean, secure environment
* Be interested in a long-term year round post for a long term commitment of building teams and being an active hands-on professional.
* Must have verifiable strong references
full understanding of the Hamptons - especially during the peak high traffic time of Summer season
* Have great contacts for contractors and vendors,

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LIVE OUT HEAD HOUSEKEEPER/ HOUSE MANAGER

LIVE OUT, HEAD HOUSEKEEPER / HOUSE MANAGER This lovely Miami household requires a top-notch Head Housekeeper/House Manager to oversee the fine meticulous care of a large home of an international family. YOU REPORT TO THE ESTATE MANAGER Your care will include the active oversight and hands-on assistance to ensure all aspects of housekeeping are finely tuned inclusive of laundry, wardrobe care, haute couture garments, jewelry and accessory maintenance and care, packing and unpacking for trips, beautiful delicate care of silver, art + antiques, organize and arrange special events, assistance in serving and with the kitchen care, the making of beds and managing a team of three Housekeepers. Must have impeccable communication skills and the ability to convey all necessary care aspects to the team of housekeepers and to your employer Be flexible to travel as needed Must drive with a thorough ability to ensure the stocking of supplies and necessary items required for the home Organic minded in your approach to all aspects of care for garments and the home itself Computer savvy; must have great efficiency in setting up schedules for the Housekeeping team, communicating with the Estate Manager when items require maintenance/mechanical care Work well with others; lead by example and be willing and able to provide hands-on care yourself within ALL required duties MUST HAVE 5 YEARS FORMER EXPERIENCE WITHIN A BEAUTIFUL HOME/ESTATE

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EX HOUSEKEEPER / CHEF

All applicants must be eligible to work in the US. Must supply a resume Knowledge of Russian language a plus Large family home of six bedrooms with separate guest house. Family of 2 adults and five children ages 3 to 18yrs. The two eldest children are away at University and only visit occasionally at weekends. The 3 children at home are between 3 and 12 years. The owners have multiple homes and as such only spend six months of the year at this residence, but split over the total year. Duties will be day to day housekeeping to incorporate some cleaning, laundry, running errands, arranging flowers, shopping and school runs. Fresh healthy, family cooking, primarily for the children, will be required when the family are at home. A chef is available for any formal entertaining. Other staff employed are: a full time cleaner, part time cleaner who also cares for the children, pool and handyperson and garden contractors. The housekeeper will be required to monitor and co ordinate external contractors, liaise with the family office and ensure the accounts and household bills are processed. It is essential that the housekeeper enjoys working with children, there will be some baby sitting -- school runs and generally helping with play dates and sleep overs. The family also have 2 dogs but the housekeeper does not need to care for them.Self contained one bedroom apartment available and use of a car. Immediate start.

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HEAD HOUSEKEEPER - NYC, HAMPTON'S & ASPEN

HEAD HOUSEKEEPER with the ability to travel.

Looking for a flexible and highly knowledgeable Head Housekeeper to set the various households to order inclusive of monitoring the team of housekeeping staff members to best provide coverage for the household. You will be working alongside the Estate Manager to ensure smooth running operations at all times.

The family is looking for happy staff and a clean household. Your attention will be on scheduling, training and supervision, actively participating in the on-boarding of new team-members and the excellent completion of duties. This is a hands-on post where you will be looked at to lead by example and ensure enough team members are fulfilling the needs throughout the day in a thorough, careful manner with proficiency in performing their duties to a level of perfection.

The households are appointed beautifully so your level of care and understanding must be top-notch. Your manner and care in the trained and oversight of the housekeeping team must be one of nurturing and structure so as to ensure a harmonious smooth-running household - the family will not have it any other way.

Must exhibit through a work trial, your ability to care for delicate linens, highly organized, bring structure to a busy day, care of all finery and a broad range of knowledge that permits you to be a leader to your team.

You will need to travel to the other properties to ensure same structure and cleanliness and be able to establish rotations and organization within.

Must have a clean unblemished background, your Driver's License and the flexibility and desire to bring yourself 100% to this post with the mindset of a long term commitment. People will be counting upon you so your dependable, trustworthy and reliable qualities will be valued greatly.

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FACILITIES MANAGER - LIVE IN

This is one of the most complex beautiful townhouses requiring impeccable care as there a lot of moving parts with diverse systems for everything. Ideally the family is looking for a candidate with engineering/mechanical experience and education in engineering a huge plus.

You will be responsible for the care of all systems and ensuring that service contracts, warranties, maintenance are all performed in a timely perfect manner to ensure no set-backs and smooth running operations. Everything within the home is worthy of a museum loss or damage due to something preventable is your focus.

Must exhibit former top level trusted experience within a prominent estate
Flexible, trustworthy, reliable without fail, and vastly resourceful with excellent vendor relations and know-how.
Be fully available to LIVE IN and understand your post is as trouble-shooter and problem solver, so this means that you may be required to work to prevent troubles but be ready to ensure the problem is solved to completion.
An engineering degree, mechanical, systems, technical is a true plus.
Looking for the candidate who has a Can=Do attitude and is pleasant amid stress, unflappable and energetic.

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FACILITY MANAGER NYC

Top tier museum quality appointed estate requires a hands-on, live-out responsible, diligent, focused and earnest professional looking for a long term placement within a great opportunity to excel, grow and assume more responsibilities, be part of a great team of staff to provide excellent care of this beautiful property.

Nothing less than 5 years direct related experience - top tier only
Fully apprised of technical, smart-home, mechanical - HVAC knowledgeable, monitor all systems of a complex operation in the care of priceless pieces and rare & highly valuable objects - all computer systems, reporting updates, care for all electronics, programming - maintenance and being ultra-fastidious in your work ethic as a team-player.

Spotless background, excellent references and of great character and integrity.

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GROUNDSKEEPER - LIVE IN or, LIVE-OUT

Groundskeeper will be responsible for the care and maintenance of a multi-acre property, including all land, shrubbery, gardens, yards, driveways and walkways of the farm/estate.

Education, Experience, Knowledge, Skills & Abilities
• Have general groundskeeper experience
• Knowledge of vegetable gardens, organics, herbaceous settings
• Knowledge of livestock (specifically cows/goats/chickens)
• Knowledge of woodlands, ponds, swimming pools
• Driving machinery and heavy vehicles is essential
• Groundskeeper needs to know how to use tools, such as axes, lawnmowers, leaf blowers, saws, hammers, hoes, spades, edgers, chainsaws, tractors, hedge clippers, shovels, pruners, shears and/or hoses.

Groundskeeper's Range of Responsibilities
• Care, maintenance and inventory of the machinery used
• Provide routine landscape maintenance such as mowing and cutting lawns; doing gardening tasks; trimming and/or pruning trees and bushes; water trees and shrubs; plant grass, trees and shrubs
• May build, maintain or repair fences
• Scheduling of third party vendors to perform maintenance and repairs throughout property and buildings
• Supervise cleaning and maintenance of pool
• Perform regular walk through of property to assess issues/needs as they arise
• Plow property and apply salt on driveways and walkways after it snows; remove leaves from walkways and other areas

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ESTATE HORTICULTURAL - GROUNDSKEEPER - LONG ISLAND

GROUNDSKEEPER - LONG ISLAND

A beautiful estate, once finely tuned and impeccably manicured requires the caring attention of a true professional to elevate the visual appeal, health of specimen plantings and to restore the very beautiful grounds which have not had the loving care required of late. This is a large and very pristine property which needs the expert TLC to restore it's condition.

Knowledge of all aspects of lawn and grounds care is essential. The ability to plant tiered flower beds, cutting garden and care for historical trees, shrubs and plants in addition to the overall grounds care of lawn health and pest prevention. Care of ponds, pool and lap pool, cabanas/pool house, fire pit, specimen plantings, cutting garden and vegetable garden.

The estate has a full team of wonderful staff that really work well together and do a fantastic job in their various duties so it will be important to accent the team by being in the position to meld with the staff team and best utilize their strengths to augment your day.

It will be important to being excellent technical experience in lawn management/applications, ability to diagnose and take care of problems before it becomes and eye-sore, and attention to fine details, administrative skills will also be necessary to ensure proper monitoring of expenses and the ordering and stocking of supplies and maintenance of all necessary equipment.

Candidates must drive and have the mechanical and technical ability to provide handyman oversight and handy-work around the house during the off season.

The family is looking for well-mannered professional who understand the needs of estate work and have extensive experience working in estate landscaping.

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GARDENER / GROUNDSMAN

Looking for a special professional with former horticultural and top-notch decorative gardening experience within a waterfront estate caring for and planning gorgeous gardens, plantings, color schemes, pond + fountain care, creating paths and cutting gardens, decorative pruning and shaping, green house care and seedling care, long term planning of landscaping, organic vegetable gardens - total care and planning in keeping with the terrain and climate of the waterfront.
This is a ten+ acre estate. Care and maintenance of gardening equipment.
Please submit your resume and photos for consideration - must be legally able to work in the US

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LIVE-IN HOUSEKEEPER/ LAUNDRESS/ WARDROBE

LIVE-IN HOUSEKEEPER/ LAUNDRESS/ WARDROBE care for prominent fashion house CEO.

This very spacious open loft is beautifully appointed with clean lines, stone and marble with lots of light flooding in. This extremely busy fashion executive requires a live-in person to be her behind the scenes housekeeper with a true affinity for attention to detail and maintaining an ultra-clean impeccable household that is always guest ready.

Looking for an experienced knowledgeable professional who maintains a perfect wardrobe, knows the care of fine garments for separating for laundry and dry-cleaning, readying the household for international guests, cleaning of bathrooms and ensuring the pantry, bar, fridge are all fully stocked.

Receiving packages and deliveries, flower arranging, making beautiful beds, using a rotary iron for sheets, having a specific sense of what needs care and to understand how it is best cared for in keeping with your employer is very important. Interacting with the Doorman and the Maintenance team for the building to ensure they make repairs and change bulbs.

All of the surfaces within the large space require special care and attention to ensure they are cleaned correctly and dust free. Asking that you run errands and essentially be available to make the day run smoothly.

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LIVE-OUT, HOUSEKEEPER/COOK

HOUSEKEEPER & COOK - this is a live out post which begins as an interim post initially based upon the immediate needs of the family.

Looking for an excellent professional with good cooking abilities to maintain a spotless home along with preparing simple healthy & nutritious meals for a husband and wife. MONDAY through FRIDAY, 40 hour Week.

Asking for grocery shopping, meal preparation, cleaning and laundry and someone to be able to work efficiently throughout the day to ensure chores are completed in a timely manner and the home is always "Guest-ready".

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NYC LIVE-IN HOUSEKEEPER, LIGHT COOKING

NYC LIVE-IN HOUSEKEEPER, LIGHT COOKING

This extremely high-profile, museum quality appointed household requires an astute and highly knowledgeable Housekeeper to live-in and be present at the household to oversee the care of all aspects of cleanliness along with the very capable housekeeping team - there are 3 housekeepers who work various shifts to provide round the clock coverage.

You will be asked to live in and be available with overtime consideration to answer calls, respond to the door, receive packages and ensure the proper notification of deliveries, oversee the household to ensure there isn't anything needing maintenance and special attention, provide light cooking (there is a Chef) and also perform the housekeeping and laundry duties as needed. Your duties may include the care and walking/feeding of a small dog on occasion.

The household is fully staffed - they require a person to perform the evening oversight and care and stay present within the household to ensure everything is running smoothly into the evening.

On your days off you will return to sleep at the home.

Looking for a capable and discerning professional fully engaged within the total care of the property and knowing smart-home technology and reading of the various monitors of humidity control, alarms and security, lights and other controls. being mindful of the proper care of beautiful furnishings and art/sculptures and being responsible to oversee the smooth running operations.

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LIVE-OUT, BUTLER HOUSEMAN COOK

LIVE-OUT, BUTLER/HOUSEMAN/COOK - MANHATTAN A wonderful family requires the impeccable care of a discrete, energetic and highly skilled professional to oversee their home and bring their talent to caring for valuable appointments. There are three children so it is a busy household combined with activities, social scheduling and events, vendor relations, errands, ensuring that art and collections are cared for with the various professional vendors. You may be asked to cook on occasion so cooking skills a plus. There is an existing team of various staff to support your efforts and must be good at team building to ensure a harmonious work environment. Must be legal to work in the USA Must be highly adept at communication and correspondence, using a MAC, have a clean background and a valid Driver's License. Knowledge of haute couture wardrobes, reliable and trustworthy, organized, energetic, impeccable groomed and sincere about creating a healthy long term position for yourself to grow with the family for years to come. They are look into build trust and rely upon your insights and professionalism to ensure their home is running efficiently and securely.

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EU WORK ELIGIBLE EXTENSIVE TRAVELING LIVE-IN HOUSEMAN

You must be eligible to work within the EU with proper documentation. This is a full-on traveling post...you will reside within the many estates of the family and be on the go for the better portion of the time. It will take a certain sort of professional who wishes to dive into this sort of requirement. Must be a team player and fully capable of formal Houseman responsibilities within beautifully appointed estates. Please submit your resume with the necessary evidence of relative experience. Extensive background check and employer referencing will be conducted.

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NYC & AREA HOUSEMAN

Looking for an exceptionally skilled and energetic Houseman for a large home/prominent family.

The predominant quality that will make you stand out is an earnest CAN-DO approach which surpasses years of experience. A less experienced candidate who is honestly intent on bringing their enthusiasm and long term approach to growing within the job and with the family in their ever-changing demands is who we are looking for.

Must have all the proper US work documentation.

At least 4 years of relative experience coupled by mechanical/electrical/construction/plumbing sorts of hands-on knowledge and experience.

Valid Driver's License

A thorough background and referencing will be conducted.

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LADY'S MAID HEAD HOUSEKEEPER - LIVE IN

LIVE-IN LADIES MAID AND HEAD HOUSEKEEPER Looking for a highly experienced, discreet, right-arm ladies maid with all levels of attention centered around ensuring the complete care of wardrobes, jewelery and shoes, packing and unpacking for travel, documenting the items as they are used and returned from laundry and dry-cleaning. Ability to care for clothing in a manner of ensuring delicates are hand-washed, buttons sewn and pressed beautifully. Seasonal wardrobe care and cataloguing of valuable items. Oversee housekeepers and participate in the housekeeping in a hand-on manner as needed. Formal service, table setting, floral arranging and complete care of silver, china, linens. On occasion prepare a light breakfast or snack. Flawless table service - formal Attention to detail and discretion Experience within the same job duties Ability to Live-in Complete knowledge of formal care of valuables and finery and art, jewelry and one-of-a-kind designer gowns, couture garment care. Verifiable references and ability to work in the US

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LAUNDRESS - LIVE OUT

LAUNDRESS - MANHATTAN FAMILY

High profile family with extensive beautiful wardrobe as well as gorgeous linens looking for an impeccably experienced Laundress to manage ALL of their laundry care. Manage the secure and knowledgeable care of couture garments, beautiful designer clothing and one-of-a-kind pieces. Darn, mend and sew as needed. All laundry, pressing, ironing, pressing of garments, folding clothing, closet, packing and wardrobe care - seasonal rotation of garments...ALL GARMENT CARE and making certain that napkins, towels and all items requiring laundering are monitored closely for thorough cleaning and proper handling.

A preference is for organic cleaning supplies but at times this is not the most efficient choice - full knowledge of pressing machines, steamers, and simply flawless decisions in the choice of caring for a valuable item of clothing...missteps are very expensive and unacceptable at the level for which the family is looking for in their new professional...you must be an experienced Laundress with nothing more than 5 years of seamless outstanding experience with verifiable references who will uphold your talents and fine skills.

A thorough background check will be conducted along with referencing your past employers.

Must be trustworthy, discreet, flexible and focused on ensuring the laundry in this beautifully appointed household will be cared for to the highest standard.

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LAUNDRESS - NYC

NYC LAUNDRESS
This high profile, fun-loving family requires a super talented Laundress to ensure perfect care of all wardrobes, bed + bath linens, table linens within their beautiful home. As prominent as the family is, they are relatively casual in their personal style, albeit one-of-a-kind and gorgeous designer clothing along with the best of all linens which demand your astute knowledgeable attention to ensure you are caring for them in the precise manner necessary to ensure they are never damaged by errant treatment. THIS IS IMPORTANT that you have extensive experience within a high-profile household and know full well how you will approach the respectful care of all fine and delicate items.

Additionally, your attention to mending, stain removal, repair, sewing buttons, knowing your fabrics and the manner required to wash/hand wash and lay to dry with shaping and forming to ensure items remain in the best presentation.

Knowledge of all Mangle roller press, steaming and proper folding and hanging.
Knowledge of natural and organic detergents.

Must have stellar former experience within a high profile household.

Background check will be performed along with referencing from former employers.

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TRAVELING - LIVE-IN, HOUSEKEEPER/LAUNDRESS

Looking for a top-notch Housekeeper/ Laundress with the complete flexibility to travel to various properties and bring organization and cleanliness to fulfilling this traveling post between multiple properties.
Must be fully familiar with caring for a beautiful wardrobe, for delicate pieces, hand laundry if necessary, attention to intricate detail should a stain/seam/hem or button require your assistance. Store seasonal items, rotate closets, keep track of all items and recall when certain pieces were worn to specific events - inclusive of jewelry, hats, shoes. Be proficient with your ironing and your care for beautiful linens in a hands-on, take charge manner. Also, there will be the customary duties of care to ensure complete cleanliness at all times; beds and all aspects of the home. Looking for the right person looking to cultivate a long term relationship within the family and assume the responsibility of providing a beautifully cared for home. You must be confident in what your abilities to safely care for valuable items. Must submit a resume exhibiting 5+ years within the same post and full knowledge of sewing, ironing, laundry, cleaning valuable pieces, wardrobe care, all the typical cleaning duties of silver, special finishes and all aspects to make this household shine. Background check will be conducted. A plus if you drive although not mandatory.

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MAJOR DOMO

A diverse real estate portfolio with three large compounds requires the skilled, experienced oversight of a highly regarded Major Domo who in a hands-on manner of great staff training has the ability to establish routines, schedules, protocol and smooth-running operations on a daily basis. This is a very socially active household with extravagant engagements drawing guests from all over the world. You must be brilliant in finessing the seamless almost invisible mechanics of ensuring that everything runs smoothly at top notch levels of service. Additionally. the family requires a thoroughly experienced professional with an expert level of overseeing and liaising with major art dealers, curators, insurance, movers and art installation tradesmen. This is a post where all aspects of the appointments within the various properties is at a museum level of quality and in such the respect considerations in care must be without falter.There are layers of staff that require a clear description of what is expected of them in their job duties and their daily conduct and structure. Staff retention is of major importance to the principal and they will look to you for efficient staff management, training, guidance and instilling a "can-do" team player approach to all daily tasks. There will be formal service requirements and ensuring all aspects of this care is guided to perfection.It is essential to the success of the post to be a hands-on participant within the daily operations and in such lead by example. you will be required to move between Hampton's, NYC and Westchester, ensuring a standard manual of inventory and structure. Manage all events, vendors, logistics, problem solving and also care for budgets and running expenses.

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5 DAY LIVE-IN, NANNY

NANNY - LIVE-IN, SUNDAY TO FRIDAY
This small professional family is looking for a very NYC savvy, energetic, extremely mindful and thorough Nanny/Young Teen companion and mentor really, to set guidelines and establish social awareness and boundaries. The parents are keenly looking for a great role model for their young sons who will set guidelines and impress good values of respect, follow-through, cleanliness, discipline and remind them of their obligations of maintaining cleanliness and tidy rooms and completing homework and projects.

There is too much phone time so this needs to be gently but firmly monitored to establish healthy parameters with usage and diverting attention toward constructive interests.

Candidates must be free to travel internationally on all major holidays and be very plugged in to the social and cultural aspects of being within NYC - engaging the children in all activities of cultural, social, board games, play dates, scheduling and athletic interests.

Looking for an active candidate who loves cooking and will actively participate in getting the children ready in the morning to get to school, ensuring school-work in completed and correct, tidying up their rooms and laundry, family errands while they are at school and preparing snacks and a light dinner on occasion.

There is a little dog that will require your attention to zip him out for a walk as well.

This really is a full-on Nanny and Family Assistant post looking for a can-do happy bright candidate who meshes within the fabric of this high-active good family and wants to be their trusted right-arm reliable assistant caring for them in areas of filling the gaps and voids in their busy days.

Please know when applying;
-You must be able to live-in from Sunday night to Friday
-You will be expected to travel internationally so valid passport at the ready
-Must be very structured in your care of young teens so as to instill values and gentle firm disciple and social consciousness/awareness.
-Love to cook
-Want to immerse yourself within this fabulous fun and energized active family
-Love dogs
-Must be NYC savvy and plugged in to all the various activities

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MONDAY - FRIDAY NANNY LIVE-OUT

Looking for an attentive Nanny to provide care for 3 young boys ages; 5 years, 8 years and 11 years old. This is an active household with many extra-curricular activities inclusive of swimming and soccer. The professional working parents require a Nanny to oversee the daily scheduling, play dates and liaise with the Chef for their meals and meal planning.
The boys attend summer day camp. During the day while they are away you will be asked to run errands and ensure their rooms are tidy and laundry is cared for in addition to assisting in ensuring they stick to their schedule in a timely manner, attention to proper grooming, attend Doctor appointments, plan Birthday celebrations and all daily scheduling.
Your interest in soccer and sports a plus and must have 5 years Nanny experience with current CPR and First Aid certification.
Monday - Friday, 11:00am - 7:00pm
 

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NANNY

This is a great fun post for a truly dependable and experienced NYC Nanny as you will be asked to care for Twins and ensure their well being and balance through creative playtime, cultural and educational engagement. Monday through Friday from noon to 8pm. Must know all the child-centric NYC activities on every level and be totally involved within all daily needs. MUST have your CPR, First Aid Full knowledge of NYC as this is a family that is fully out and around and enjoying everything that is NYC in a very active and highly energetic manner. They are low-key, sincere, caring and lovely and ask for integrity and trustworthiness for a long term relationship within their family profile. Start ASAP.

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AIR STEWARD/ VALET

Private Valet & Flight Attendant position:

Working for an International private family that own several aircrafts.

Candidates must be based in or around NYC, and must already be employed in the deluxe hospitality industry, preferably as a: Cabin Attendant, Steward, Butler, Guest Service Manager or Valet in: luxury world-class hotels, Ambassadorial residences, respected private households or onboard private aircraft or yachts.

Family has multiple properties in the USA and Europe.
Candidates will have an innate eye for detail, will enjoy travelling and working in busy, sometimes frenetic high-speed work environments. They should also love taking the necessary time to do jobs properly, but will similarly be able to speed things up, to achieve the right result when time is severely limited!

Candidates must:
o live in NYC area and will be free to travel with the family on trips as and when required.
o be organized, great communicators, and show they are adaptable, sometimes at short notice, to demanding situations.
o be discreet, honest, conscientious, hard-working, cheerful and come with a positive personality.
o be happy to undertake all manner of jobs and tasks with enthusiasm and energy.
o offer excellent checkable references
o be able to travel at short notice and must enjoy working in a fast paced work environment

Responsibilities
o responsible for packing and unpacking luggage including transfer of luggage between households, hotels, yachts and to and from aircrafts.
o coordination with the client's household and Private office assistants and Travel Agency on the requirements for upcoming trips.
o coordination with flight crew, hotel staff, household staff etc.
o coordination of Principals transfers to and from aircraft (with Aviation dispatch / Travel Agency)

Trips & Anticipated travel dates would include:

Christmas/ NYE - 2 weeks
February - one week
March School Break- 2 weeks
Summer- 5/6 weeks
November/Thanksgiving- 4 /5 days
(Additional 2-3 trips - sometimes with short notice)

Please note that these dates are only indicative and not intended to limit valet required trips on other dates.

Accommodations with crew when not needed to be closer to the Family.

Salary: $100K USD DOE for someone that holds relevant experience
Candidates must drive and live or relocate to NYC/tri-state area.

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LIVE-OUT SEASONAL LIFE GUARD

LIVE-OUT SEASONAL LIFEGUARD - HAMPTON'S

This family requires a Lifeguard "ON-DUTY" for the Summer season.

Must be;

Strong and fully capable swimmer in both ocean/beach and pool environments
Must be Fully Certified - Possess American Red Cross Life-guarding/First Aid/CPR/AED along with the ability to administer Oxygen
Act as a point of contact - monitor surf and changing weather/water conditions
Ability to surface dive, dive and tow flotation device

Possess an excellent awareness and attentiveness toward all water safety procedures
Ability to rapidly assess all emergency situations in a calm manner and respond immediately in an unflappable, clear and decisive manner
Excellent communication skills - gently and effectively communicate safety reminders and advice to family and guests
Ability to assess the sites and establish an Emergency Response protocol
Ability to work well with others patience, calm and clear demeanor
Adept at caring for both children and adults and comfortable with all CPR First Aid rescuing procedures to effectively respond

Your duties will be on a schedule TBD. Guaranteed 40 hour week with overtime at time and a half.

The Summer Season will go from May-Memorial Day to September - Labor Day

Please send your information in right away if you qualify

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TRAVELING TRAINER & EXEC. PROTECTION

TRAVELING TRAINER & EXECUTIVE PROTECTION
This International business man requires a Personal Trainer & Security person to provide daily care to manage a routine of exercise along with working closely with the Nutritionist to monitor caloric intake and dietary adjustments along with ensuring timely administration of medication; this will also require that you are aware of dosage, supply/ordering, planning for travel. Additionally, you must be actively aware when accompanying the principal on travel and during leisure time to keep a constant and mindful barrier of awareness at all times. You will be one of a team of staff working in tandem with scheduling and duties for round the clock coverage. Flexibility and team compatibility is essential.

This is a highly active person with an extremely demanding and busy life & lifestyle - you must exhibit your ability to create a work-out regimen that accommodates travel and being on the go. In part you will be asked to accompany on ski trips at an expert level, fishing and outdoor activities and then accompany alongside to high-profile business meetings and travel.

You will be liaising with the executive office, the personal assistant, chauffeur, estate managers, nutritionists and physicians to coordinate efforts for seamless care.

It is important to demonstrate your ability to create a tailor-to-suit work-out/training schedule, former adherence to medical needs of a principal, international travel and the flexibility to adapt between multiple cultures and environments, former top level executive security experience, skier, swim and full knowledge of First Aid/CPR ( credentials and experience in this realm a plus)

Valid US Passport
Languages a plus
Clean verifiable record on all fronts - extensive background review will be conducted
Driving required and Defensive/Protective Driving a plus

Completely flexible to travel, to work weekends and holidays as needed

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EXECUTIVE LEVEL PERSONAL ASSISTANT/HOUSE MANAGER

EXECUTIVE LEVEL PERSONAL ASSISTANT/HOUSE MANAGER - NYC

Being highly organized with the ability to step into place and make decisions by proxy in keeping with your employer is key to your success.

You will be required to manage and oversee multiple projects ranging across myriad areas of a highly active employer involved in philanthropic considerations, art and finance along with overseeing vendors and contractors in building/refurbishing & renovations. On occasion you will be required to travel to another property to oversee art installations and liaise with designers and decorators and ensure the staff is up to speed with their duties and the property is guest-ready and running smoothly with everyone keeping up with their responsibilities.

You will need to coordinate complex travel arrangements, review contracts, maintain files and ensure credit card and expense reconciliation, manage relationships with top tier professionals such as leading architects/designers/CPA's and a full RoloDex of exclusive contacts and vendors. You will act as a gatekeeper with full discretion and being security minded.

Additionally, the post requires that you are resourceful and quick on your toes, challenge authority if there is a better way to manage the daily operations. You will need to thoroughly vet contractors and vendors of diverse fields toward favorable outcome and successful job completion.

Project management and event management is a necessary component of your duties and your ability to take on large budget events and manage their successful outcome is essential. Coordinating all support vendors necessary to event management is key.

Being able to multi-task and having a firm grasp on operation management in an overall big picture of day to day operations within a very high-profile involvement is key.

Please send us your resume in keeping with these requirements - we look forward to meeting you.

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PERSONAL ASSISTANT - MIDDLE EAST BASED - TRAVELING

With an exacting keen eye for detail and an elevated interest in curating bespoke luxury brands we are seeking a top tier professional who has the flexibility and wherewithal to plug into leading trends, interface and liaise with leading craftsmen around the world - all while discreetly and confidentially managing the personal affairs and business calendaring, heavy scheduling of a prominent businessman who operates on a world stage.

Being based in a pivotal vantage point of the ME you will have ready-access to international luxury brands, artisans, trades who bring the most refined talent to create rare, one-of-a-kind collectibles. You will have the enviable position of being responsible for exploring leading luxury trends and discover some new off the radar talent as well.

Foremost is your prowess toward being the right-arm support for a very busy businessman who travels extensively and will rely upon you for impeccable detail in scheduling, coordinating the events of the day, creating timelines and follow up detail, act in the best interest and expectation to calendar the current and future events and meetings and know well the Rolodex of the principal to ensure timely and respectful reply to both business and personal outreach. All of this is in close coordination of the team of support staff to ensure smooth running days that are carried off without a hitch.

Must be technically savvy with the prowess to instantly trouble-shoot any technical troubles, back up and access files and ensure that the meeting minutes and subsequent follow-up is organized without hiccup as you will need to access these files by request as needed. The post requires that you have a Business related degree so you may readily follow the needs and anticipate the logistical business requirements. This is a busy position for an energetic, intelligent and aptly talented professional who enjoys being on the go, have FULL flexibility to be based in the Middle East and looks forward to the interaction with business people on a world stage.

We will look for candidates with the following prominent skills;
• Full flexibility- unencumbered to travel on request
• Ability to base in the Middle East - accommodation for the employee only
• Well educated - Business Degree preferred
• Additional languages a plus
• Full awareness and interest in luxury brands and luxury lifestyle, experience of, or interest in developing a passion for, high end consumer goods and UHNW lifestyle.
• An articulate sensibility toward business protocol and business affairs on a world stage.
• Flexible to travel extensively
• Highly resourceful
• High level of tech savvy
• Succinct and engaging communicator
• Level of presence and corporate appearance
• Understanding of conglomerate/corporate environments is preferred
• Understanding of luxury lifestyle

The team travel internationally, approx 60 - 70% of the year - largely the US, Europe and Asia and the role will support the principal in all aspects on a worldwide basis, including:
• Travel arrangements (largely private aircraft)
• Accommodation
• Support for business engagements
• Liaison with Corporate Business Heads
• Supplier and vendor management: including high end luxury items such as cars, watches and works of art.
• Research of vendors
• Lifestyle management, including well-being
• Inventory and management of global wardrobe

We have set an initial package as:
• Salary c$80k (tax free)
• Bonus scheme
• Furnished accommodation in the ME
• You receive 30 days vacation based upon the schedule of the principal's needs
• Private Medical Insurance
• Flights home

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PERSONAL ASSISTANT/OFFICE MANAGER/ADMIN ASSISTANT in a FAMILY OFFICE

OFFICE MANAGER/ADMIN ASSISTANT in a FAMILY OFFICE

This bustling international Family Office requires an Administrative Assistant/Personal Assistant/Office Manager to support the key C-level team in all aspects to ensure important guests are cared for, plan meetings and schedule appointments and all follow-up documentation for preparation for meetings, facilitating complex conference calls, monitoring all stocking and supplies, running discreet errands and coordinating all food service for the conference rooms.

Additionally, you will maintain all in-coming parcel logs along with filing/correspondence, billing and running cost and prepare correspondence. Although there are Assistants who would be ahead of you should the principal need something you are asked to be available to respond on a 24/7 outreach in the event of an urgent matter.

This is a rapidly growing company that is involved in philanthropic matters internationally and looking for a key person at this time who is readily available to ensure the growth and running operations go smoothly.

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FAMILY PA, TUTOR, COMPANION TO TEENAGE KIDS

Three teenage children for a busy family require a Live-in Companion, Tutor, Mentor, Social Calendaring PA to bring organizational skills, patience, mentoring qualities to this busy household - there are numerous sporting and outdoor activities along with cultural interests and all school work, homework, reports and keeping up with their activities and social calendaring. With three to mind you will need to be very thorough, energetic and efficient in your care and oversight to ensure all aspects are cared for at all times.

Arriving at noon on Friday through the entire weekend....you will be live-out unless the parents are traveling at which time you will be required to stay over and mind their complete care and security and always ensure they have their lessons completed. APPLICANTS MUST BE PREPARED TO WORK EVERY WEEKEND!

Must be legal to work in the US
Must have verifiable references from a New York City family - looking for reliable long term work history within a high profile home and evidencing that you are very plugged in to the NYC social/cultural/activity events and fully familiar with all aspects of mindful unwavering reliable care. A thorough background check will be conducted and your references will all be checked thoroughly.
Education degree a plus and familiarization with respect to teen year scholastic requirements essential as the family will want for you to seamlessly assist with problem solving, homework and projects and correct errors they are making to educate them/instruct them in grasping concepts.

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TRAVELING PERSONAL VALET

This is a prestigious position for the right 'fit'. Your employer is a Global businessman with a small family.
Your focus will be to streamline the daily activities in all aspects of his life. Some of the tasks are mundane and tedious while other aspects are demanding and fun filled. No matter what the day holds it will be a great adventure internationally aboard their yacht, private jets or preparing their arrival to one of their many homes around the world. You'll need to rapidly establish vendor relations and get your finger on the cultural and social pulse. This is a hip young businessman who enjoys being a part of the newest openings; shops, galleries, restaurants, clubs. He'll expect for you to prepare for his arrival in a seamless manner of being his liaison, establishing repoire with the finest involvements in a poised, confidential and highly discrete manner that best represents him. You'll interact with dignitaries, celebrity and business leaders of multi cultures. The family will look to you for smooth running operations. You really will be a combination of many titles in your job duties; Valet, Concierge, Attache, Personal Assistant and, "Go-to" person. Applicant must have a US Passport Must be able to travel freely, unencumbered- you'll be on the go all the time. Qualities that will make you stand out as an ideal Candidate are, well traveled, appreciation for finery, poised, pro-active, team player, energetic and congenial yet very discrete, multiple languages a plus, educated and able to know what needs to be done-well ahead of having to be asked.

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