REMOTE - C-LEVEL, EXECUTIVE PERSONAL ASSISTANT - NYC FAMILY OFFICE
The dynamic intensity of this post will call upon your resourcefulness, you must be a discerning gatekeeper, quick to respond to emails and a preemptive self-starter. You will interface directly with the principal and liaise with the Chief of Staff to manage schedules and coordinate travel along with providing support in all areas of business, lifestyle, philanthropic endeavors, special projects, travel, and events. The EPA also proactively and accurately communicates the principal's needs to the teams that support them in the residence. The EPA is a remote position with established hours of 8:30am-5:30pm, Monday through Friday, and expected to check emails and respond as needed after hours and on weekends, which may be a large time commitment.
ESSENTIAL DUTIES AND RESPONSIBILITIES
General Responsibilities - Core areas of focus include:
Calendar & Contact Management Manage and maintain the principal's personal/social/business calendar, which involves thoughtful scheduling and coordination and tracking all pertinent information required for meetings. Maintain accuracy of Principal's contact database.
Anticipation& Consistency - Provide personal and administrative support in all areas of the Principal's life. Anticipate the Principal's needs and take immediate, thoughtful action in a logical sequence. Attention to detail is critical.
Communication and Collaboration - Collaborate and communicate clearly with the family office, office receptionist, and residential team and ensure they are up to date on upcoming activities, including events, guests, and timing of activities that take place in the residence and office.
Foster Relationships & Interface â€“ Professionally represent and interface with Principals' friends, family, teachers, doctors, stylists, and other important personal advisors.
Travel Planning & Logistics Collaborate with the Travel Manager on creating unique and custom travel experiences.
Education & Experience
A bachelor's degree and a minimum of 3-5 years of relevant experience or equivalent combination of education and experience providing executive/personal support within a high-service, action-oriented private environment with high accountability levels.
Experience in complex organization and coordinating with diverse global service teams.
Experience in maintaining the confidentiality, safety, security, and privacy of a private employer.
Superb written and oral communication skills; a gift for distilling information into verbal and written formats
Tech-savvy: complete comfort with all standard PC computers and internet skills including email; apps; Outlook calendaring programs; social media platforms; Microsoft Office suite (Word & Excel).
Personal Qualities & Character Sketch
Exceptionally organized, accurate/precise in work product, intelligent, natural multi-tasker, resourceful and service hearted.
Collaborative and has a can-do attitude, no task being too great or too small.
Ability to accommodate a non-traditional work schedule and remain flexible to meet the family's needs.
Capable of juggling competing deadlines with ease and attentive to detail and accuracy.
Ability to anticipate next steps by thinking creatively and solving problems. Takes ownership of work and think strategically.
Outstanding ability to track and organize incoming information and distill it into actionable points.
Critical thinker who can exercise judgment and set priorities.