JUNIOR FAMILY OFFICE ADMIN with potential travel

As an essential contributor to the overall daily operations your input will be crucial toward smooth running days to uphold this dynamic principal. Your key support skills of fastidious attention to detail, resourcefulness, analytical problem solving in a timely manner and a truly awesome team member will lend to your overall success. This is a small active Family Office in NYC. There is a rotation of schedules within this support team to provide 24/7 coverage.

You will need excellent communication skills that exhibit a certain decorum, attention to proper/formal written content, ultra confidential discretion at ALL TIMES(!) you will be handling personal and business information and disseminating this important information to the proper recipients. There is a need for 24/7 coverage/mindset but this schedule will be rotated within the team of support. Your efforts will augment and assist the efforts of the key right-arm Executive Personal Assistant yet at times you will be engaging directly with the principal.

You may in fact be responsible to travel to various destinations to set up the location in a pre-arrival manner, hooking up printers and establishing local vendor support in addition to organizing entertainment venues, transport and accommodation.

It is an important role which will call upon your resourcefulness and professionalism. This is a superb experience.

Must have a valid Passport and the flexibility to travel unencumbered. A true affinity to assist and uphold the support requirements of the role.

Proof of Vaccination please.

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TRAVELING FAMILY ASSISTANT (French Speaking a PLUS)

TRAVELING FAMILY ASSISTANT (French Speaking a PLUS)

As a plus if you speak French, love travel, culturally inclined and enjoy wearing many hats to assist an active, fun, enthusiastic and upbeat family this is such a perfect post for you. A private family seeks a Family Assistant to truly be flexible, caring, intelligent with your choices and know intuitively what extra care will make the day go smoothly.

Responsibilities include but are not limited to:

* Provide assistance to two teenage children
* Engage children in extra-curricular activities
* Drive children to/from school and various after-school programs
* Responsible for maintaining children's laundry and cleaning/organizing their rooms
In addition, the Family Assistant will:

* Work with staff on various tasks related to the upkeep and running of household:
* Serve as a driver to the family on an as needed basis
* Assist with maintaining vehicles (ie: taking cars for service, weekly car washes and etc).
* Running errands
* Pet care including dog walking
* General housekeeping duties
* Research activities, trips, etc., for family members
* Make purchases of household and personal items
* Assist with planning and coordination of events
* Reconcile petty cash and credit card statements
* Assist with inventory control
* Miscellaneous tasks as needed
In order to be successful in this position, the candidate must:

* Must have a valid driver's license
* Previous experience working in a home setting
* Must understand the importance of utilizing discretion and confidentiality in the workplace
* Portray a professional demeanor, with respect for family's personal life
* Have excellent communication skills
* Have good judgment and ability to recognize priorities
* Have ability to work in a fast-paced environment
* Work well with others and maintain positive atmosphere
* Be flexible and have a 'can do' attitude
* Ability to speak French is a plus but not required
* Have ability to travel, both domestically and internationally (sometimes 1-3 months at a time)

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EXECUTIVE ASSISTANT/ PERSONAL ASSISTANT - NYC / W'Chester/ MONTAUK

This is a prominent post of complete right arm oversight, support and daily monitoring on a 24/7 clock for a prominent businessman. You will liaise with the executive team and the domestic support teams of staff members toward ensuring impeccable coverage. This is a business related post so you will be asked to make travel arrangements, schedule meetings, ensure monitoring of flight progress to ensure timely meeting of arriving flights in coordination of transport. Monitoring the minutes of meetings and all timeline advancement and careful progress reports as regards order fulfillment and many different manufacturers.

You will liaise with key professional people and all executive tier staff members to ensure the flow of the day. This is a demanding post which calls upon you to really hit the mark each day to ensure the smooth running operations. The principal travels a lot so there is a lot of coordinating with all the various teams which may seem fragmented at some times but it will be your job to collaborate and coordinate with all others toward a unified effort of upholding your employer to be the best at what they do within a stressful, hectic and demanding post.

Summers you will be asked to reside in the Hampton's during your work week.

This is a prominent post looking for a fastidious detail oriented person to coordinate all aspects of business and personal oversight, almost as an attaché.

Spanish speaking required

Ability to coordinate complex travel itineraries and be exceptional at monitoring progress of flights for delays and arrival times so all aspects of prompt meeting with ground transport is seamless

Excellent coordination of schedules and calendars and timelines with terrific follow up and follow through or punch-list items

Poised, refined and an excellent sense of style and design

Five+ years of hands on right arm support to a prominent C-level executive

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EXECUTIVE ASSISTANT - FAMILY OFFICE

Benefits:
* Depending upon experience and qualifications
* Health insurance coverage (including dental and vision)
* 401K Plan
* PTO
* Discretionary annual bonus and raise (performance evaluation required)
* Local candidates are most desirable, but family would consider relocation for the right candidate.


EXECUTIVE ASSISTANT - FAMILY OFFICE - PRESIDIO/SAN FRANCISCO, CA

Family Office located in the Presidio of San Francisco is seeking a dynamic, polished, organized, educated and experienced full-time executive assistant. This fast paced, highly visible position will be responsible for managing a unique blend of personal and executive assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable responsiveness. Schedule is on Monday – Friday at 8:00/9:00am – 5:00/6:00pm. Flexibility and responsiveness are extremely important for this role. Occasional domestic travel is required for the position.

Candidates must be comfortable reporting to the office daily. Local candidates are most desirable, but family would consider relocation for the right candidate. Start date is flexible for the right candidate.

RESPONSIBILITIES:

Manage heavy and ever-changing calendars including appointments, meetings and calls
Maintain contact and address lists for principals of the firm
Plan domestic and international travel including the arrangement of private flights, accommodations, car services, etc.
Field calls, answer emails and create correspondence while proactively prioritizing with minimal direction
Prepare reports, agendas, memos and recaps for key meetings
Maintain and track expenses for multiple entities working alongside family office controller and accountant
Gift purchasing, and management of all cards and correspondence to colleagues, clients and key contacts
Manage all day to day administration of office
Work on special projects and plan special events such as off-sites, dinners, board meetings, client meetings and other key events
Manage highly confidential and sensitive information with the utmost discretion
Strong and consistent follow-through on delegated tasks
The capacity to independently manage time and priorities within established structures and procedures
QUALIFICATIONS:
Ability to travel domestically whenever necessary (minimal amount of travel required)
Highly organized, detail oriented, proactive, excellent time management, efficient and service focused
Attentive to principals' preferences and style (intuitive to their needs)
Observant to the needs of principals to anticipate their needs (e.g., scheduling appointments at desired time, planning travel, etc.)
Ability to maintain discretion (confidentiality agreement is required)
Ability to be discreet with respect for principals' privacy
Ability to develop and maintain solid working relationships with professional and personal contacts
Ability to work collaboratively with family office and domestic staff (office environment)
Ability to easily take direction
Strong ability to communicate efficiently and effectively with principals, family office staff, domestic employees, contractors and vendors, family, friends, etc.
Strong technology skills and highly proficient with Macintosh, PC, family office software and Microsoft Office software including Word, PowerPoint, Excel and Outlook
Ability to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy
Flexibility and willingness to work odd hours when necessary
Exceptional writing and editing skills
Deadline oriented with the ability to handle multiple priorities
A high level of respect and discretion for confidential information
Positive attitude and ability to handle responsibilities with ease and calm demeanor
REQUIREMENTS:
Bachelors Degree
5-10+ years of consistent and recent full-time executive assistant experience working in family office
Seeking longevity (e.g., 2-5+ year commitment)
Ability to complete extensive background checks, motor vehicle checks, drug tests and psychological evaluation

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ADMINISTRATIVE ASSISTANT - SHELTER ISLAND

We are looking for an office assistant to join our team. Candidate must be dependable, responsible, adaptable, honest and with a high level of integrity; self-motivated, open to grow and learn, highly professional, excellent inter-personal, communication, and organizational skills and discretion to the Principal.

Major Responsibilities:

Work as part of a team to coordinate needs and logistics surrounding Principal and his estate team.
Calendar management
Maintain a complex, organized filing system that is shared by the group and establish own filing system for individual projects and responsibilities
Work with accounting team to manage weekly bill pay and monthly invoicing/expense reporting.
Project management
Heavy Data entry
Ad-hoc projects as needed
Ability to manage highly sensitive, confidential information with complete discretion
Ability to work as part of a team with a can-do / no task too small or big attitude a must
Would report to Estate Manager and Chief of Staff
Serve as point person for mailing, supply ordering and vendor relations
Manage multiple emails daily
Requirements:

Minimum 3+ years of experience as an Executive Assistant
Bachelor's Degree
Proficiency in Microsoft Word, Excel, Outlook, Affinity Publisher and Apple products.
Experience working in a highly professional, dynamic and fast-paced environment and to remain poised under pressure
Positive, flexible attitude when responding to the changing requirements of the Principal Excellent verbal and written communication skills
Articulate and well-mannered
Flexibility to work overtime as needed
Strong organizational, project management and problem-solving skills with ability to multi-task
Extremely detail oriented
Excellent time management skills, including the ability to prioritize work effectively including timely and efficient management of out-of-pocket expenses, project updates/project deadlines and other submissions to Office Manager
· Ability to work autonomously

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JUNIOR PA/ADMIN - FAMILY OFFICE - NYC

This is a post which requires you be highly organized, detail oriented and have the ability to prioritize requests so you are able to ensure you can complete tasks in a timely manner at an elevated level of expectations. The choices you will be making will be reflective of your employer and family - NYC experience within a sophisticated estate will assist you toward liaising with various vendors, accomplishing tasks, purchasing gifts and following up with cards and special touches that represent the wishes of the family.

It is essential that you are fully familiar with QUICKBOOKS for all bill paying and keeping track of expenses for various properties. The Estate Managers and Assistants will send you a multitude of invoices and payment requests so it is imperative to your success and comfort within the post that you have the ability to be fully adept with all data input and management within QB.

At various times you will be required to organize flights & hotels for staff members along with vendor interaction and management when it comes to events and party planning and construction and maintenance. Must have a true interest in travel, restaurants, cultural interests, designers and architects on both coasts and the ability to finesse reservations and sort complex travel arrangements when necessary.

This is a true right arm post to the existing Operations Manager for the Family Office.

We are looking for a professional with a great connection to follow-through, preparedness in advance of the need arising, an interest to understand the employer so you step into the manner/style of their expectations, a true interest toward generating a completed perfected work product and an ability to retain important relative and pertinent information. You will be seen as the person who has to be steps ahead of your direct-report and of course interact with the family members and their team of trusted professionals.

It will be best if you have worked within a Family Office before and been involved with the oftentimes fast paced, energetic, hectic and at times demanding schedule.

Excellent mathematical aptitude, resourcefulness, 5 years direct experience and fully familiar with NYC and the Hampton's.

A thorough background report will be conducted along with verifiable references.

Apply Online

Please submit your resume so we may meet with you to discuss the next steps within your career path.

Please submit your resume so we may meet with you to discuss the next steps within your career path.

DRIVER / CHAUFFEUR - MIAMI/ NYC

Responsible for transporting the entire family inclusive of their precious children is of critical importance. Looking for an experienced, trusted, reliable driver who is fully familiar with both NYC (and surrounding tri-state area) and Miami. There may be periods of the family traveling out of the country in which case you will have down time for vehicle maintenance and care.

Looking for an energetic professional who is poised, courteous, unflappable, respectful and KIND. Much enjoy working with a family with children as they are priority ONE – their wellbeing and security. You will be asked to pick-up and drop off to their various activities ensuring safe and secure transport.

Ability to run errands as needed. Fully familiar with all key notable destinations of gallery's, museums, theater, stores, restaurants, private airports, and all the essential short-cuts, back roads and being able to navigate safely throughout the hectic traffic of the metropolitan areas.

Clean Driver's License, impeccable references and background with a family.

Looking for long-term employment experience with high-profile family. Fully available to travel and be in one location or the other which may mean being away from home base. This is critical to your happiness within the job - having the full flexibility to be travel as needed, for as long as needed and to be able to have a full "service-mindedness" toward being the trusted professional for the family.

Full background check and verifiable references.

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3/4 X PER WK. DRIVER/CHAUFFEUR

If you are looking for extra days within your schedule and can pick up a few days each week, one of our clients requires an experienced Chauffeur for 3 or 4 days per week, these days may vary from time to time but currently they are looking for Tuesday, Thursday and Friday from 9:00am - 5:00pm. Looking for a professional with minimum of 5 years' experience.

Pick up area of Manhattan is in the West 70's - at the end of the day you can take the principal's vehicle home if you have a garage or driveway (cannot be left on the street)

Must have excellent driving skills, fully familiar with NYC and area, excellent communication skills and willing to run errands by taking the housekeeper to the store for supplies and doing random errands.

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CHEF - NYC & WESTCHESTER with TRAVEL

This is a great family with an expectation of beautiful meal preparations in a casually elegant manner of enjoyment. They absolutely love trying new items in a mindful healthy nutrient dense preparation which is served Family Style so they may help themselves. They entertain sparingly but do enjoy the close conviviality of friends and family in an intimate private setting. they are very REAL and live in an authentic appreciation of the great joys of excellent meals and sharing with family and very close friends. Although they could go all out they elect to keep their humble style filled with essential engagements.

Your meal prep considers the family in healthy clean choices with thoughtful selection of ingredients, attention to the origins/organic as much as possible - farm to table, farmer's market, local fare, excellent provisioning and being super switched-on in your care as pertains to fresh ingredients, organized clean pantry and appliances, procurement and shopping and being plugged into an ever changing diverse meal offering.

Culinary trained
Along with this daily more relaxed requirement there is need to have the ability to prepare Hors d'oeuvres for some of the family's philanthropic/events,
Excellent meal planning
Former excellent experience
A true desire to be flexible and to be of service
Engaged in meal planning and preparation that is inventive, inspired, healthy and creatively wonderful
Excellent sourcing
Discreet and respectful
Excellent clean background
Excellent team player
Important that you are able to drive and a plus if you have a car although a car with be made available if needed
ABILITY TO WORK WEEKENDS
ABILITY TO TRAVELTO ADDITIONAL HOMES
Clean attentive care to a super organized and clean kitchen, appliance's and all pantry/storage space
A thorough reference and background check will be conducted
Ability to perform a tasting

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TRAVELING CHEF - NYC BASE - INT'L TRAVEL

Wow, what an opportunity for a bright, fresh, plugged-in Chef who is passionate about delivering excellence, drawing from a broad-spectrum repertoire of ingredients and flavors on an international level of inspiration. Sourcing and provisioning on a local level within each and every location of travel but also have a remarkable ability to coordinate with suppliers to always offer nutrient-dense, clean menu selections.

This is an exciting family who loves the conviviality of gathering over excellent meals, sharing with family and friends and always staffing their multiple properties with top-tier, dynamic professionals who are leaders in their profession. Must be travel and passport ready and have the full flexibility to be away for a few weeks at a time.

You are part of a team of professionals - yourself and two other Chefs in rotation. There is a full team of support staff in various capacities ensuring smooth-running days.

Covid vaccination
Culinary educated
Valid Passport
Verifiable references
Superstar quality skills and resourcefulness
Excellent team work
Submitting to a Background and Reference verification
We look forward to meeting you.

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NYC CHEF (flexible to travel)

NYC CHEF (flexible to travel)

A respectful, gracious and kind family requires a second Chef to provide the full meal coverage for the day. Your care will be offset by another Chef and alternate schedules accordingly. This is a "foodie" sort of family with a great passion for wonderful provisioning and sourcing always with a keen awareness toward organic, nutrient dense, healthy choices and exquisite plating in a refined manner of service.

The household is a fully staffed properly run and finely appointed household although not stuffy or rigid ....an authentic wonderful household that fully enjoys conviviality, gathering with family and friends and enjoying excellent quality meal prep and service.

Saturdays are required within the schedule. On occasion travel to other destinations is required where you will be provided accommodations.

This is a family of 5, a full staff team inclusive of Servers to assist the kitchen and fine appointments as regards all aspects of a beautiful table service.

The schedule typically is split between morning shift for a week on and afternoon into evening shift for a week.

We require 5 years' experience within private family service

Verifiable references, and a background check will be conducted, a valid Driver's License

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ROTA CHEF - ATHERTON, CA

MICHELIN STAR* EXPERIENCE - ROTA CHEF - ATHERTON, CA

This is a very health conscious family looking for a nutrient dense varied menu that is creative with mindful selections that are free of sugar, inventive substitutes, creative delivery of super foods and a full array of a fuelling nourishing super-charged diet that maintains optimum health.

They will only review candidates who have Michelin Star experience and who are comfortable working with another Chef on a Rota basis.

As an extremely active family the emphasis is on meals that sate, are visually pleasing with beautiful plating and an unwavering attention to broad-spectrum nutrient delivery.

Emphasis on healthy Indo-Pan-Asian cuisine along with Ottolenghi styles to their love of Mediterranean cuisine - healthy, clean, fresh ingredients. It is imperative that you are incredible at your ability to provision to the highest level of attainment; stocking and sourcing the freshest of fare and always delivering the freshest clean flavors of pure and organic foods/ingredients. There will often be call for entertaining on a prominent level of VIP, C-level multi-cultural business leaders so you will need to float between both large and intimate gatherings where the emphasis is on unflappable meal delivering that is equally as refined and tasteful without losing the level of optimum delivery of incredible fresh flavor that is in keeping with a creative healthy menu.

Often there will be requests for interaction with additional professionals who work with the family toward their dietary, health, fitness goals - your knowledgeable influence and input will be requested. Menu planning.

Weekends are required, this is a LIVE OUT POST

Verifiable references, background check, must Drive with a valid CA license. Must be great around family and children and guests.

Looking for a clean conscious Chef who loves what they do and will want to assist the family in this capacity as a trusted addition to their staff.

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SAN FRANCISCO BASED + HAMPTON - CHEF

This is a beautiful fun and happy young family that loves the convivility of entertaining in an intimate small setting and especially with close family members. The Mrs. is more in keeping with the true organic macrobiotic/farm-to-table preference and the husband enjoys everything healthy comfort food. Looking to have portion control along with caloric intake for the meals, especially focused on nutrient dense excellent fare.

Must be fully flexible to travel as there will be call for this to accompany to the other fully stocked households. Must drive.

Hampton's is on the list of locations and this is with accommodations of course. The emphasis in this beautiful area to know your vendors and have a relationship with them local purveyors is important especially in the Hampton's when getting around has become so difficult to get groceries and know the locals for the best anf freshes of ingredients.

Must be a happy upbeat foodie who exhibits a true passion for their craft in preparing beautifully plated meals that not only have eye-appeal but have such a great burst of flavor. Please love what you do if your are applying as it is a transferrable energy when it comes to food and imparting excellence*

Five years top tier experience within a wonderful household

Excellent references, full background check.

Stunning plating

Available to start!

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NYC CHEF with HAMPTON'S and additional travel

Bringing your creative culinary talent to provide nutritionally dense, beautifully plated meals for the enjoyment of this small organically minded and elegant family primarily for lunch and dinner service 5 days a week. Based upon the schedule of the household you may only be responsible for dinner.

The preferences span a multitude of culinary styles with and enjoyment for Mexican, French, Mediterranean and, always with appreciation for the freshest of ingredients and lovely plating.

For the most part your home base will be NYC but you will be required to travel from time to time - as a consequence you will need this flexibility to absolutely make certain you are prepared to work in other kitchen settings in other locations. You will be responsible for ordering, stocking and provisioning - your adaptability along with your eagerness to be creative and attention to flavors will be your success.

A full background check will be conducted and we ask that you provide plating images as a sample of your work.

Excellent verifiable references, valid Driver's License.

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CHEF - NYC * HAMPTON'S * MALIBU

This is a "FOODIE" family that loves beautiful, creative, ever-changing meals with well curated plating and attention to all sourced ingredients. The successful candidate will be able to exhibit a vast repertoire that is flavorful, inventive and inspired.



Looking for an energetic creative chef that is part of the current culinary discussions and brings innovative preparations to the daily servings - as a passionate chef enjoying loving what you do and being challenged or being afforded the permission to be fully inventive to follow your creative culinary "wish-list" you will be in a great household to bring your high-profile, exclusive talent to the table !!



Must Live out in NYC, travel through Summer to the Hampton's and live on the property and travel to Malibu and again live-on property in Malibu. So, clearly you must be fully flexible to travel and spend time as needed by the family so, please ensure you consider this when making your application.



We will be looking for excellent and beautiful plating images evidencing your creative aesthetic.

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SEASONAL HAMPTON'S CHEF

Short Season; END of June through September Labor Day

Ideal dates last week in June; month of July and August thru Labor Day possibly one week beyond that.
Trial period 1 week during the Easter week 29 March – 4 April
In the Hamptons NY on the ocean.
Must have an excellent track record and be able to provide two written references which can also be confirmed verbally.
Ideally some of the work experience should be in high end private residences.
On occasion there will be weekend guests and dinner parties.
6 days per week to prepare daily breakfast, lunch and dinners
Chef will need to prepare menus with various options one week in advance for approval.
Menus to be submitted on Wednesday a week prior
Clean healthy cooking, no red meat, no cream, need to be familiar with the Asian fusion, French and Mediterranean cuisine
The position will also require the chef to clean and maintain the kitchen and eating areas to a high standard; to do all the grocery shopping, stocking the kitchen and to run occasional household errands.
Car provided for the shopping and also on day off
One day off during the week to be organized around family's schedule
There is a chef's flat within the property with kitchen area, sitting area and bathroom
There are two full time housekeepers that help with serving
Must have clean driving licence

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CHEF - NYC/MALIBU/HAMPTON'S

This family-centric family is NYC based but travels to their home in the Hamptons for the summer and also 6-8 weeks in Malibu. The employer is a husband and wife who describe themselves as total "FOODIES" who enjoy the opportunity to be together particularly each weekend to catch up with grandchildren over mealtime. They have diverse tastes from a love of Ottolenghi influence grains and greens to great fish, steak, burger and even pizza dinners and entertaining the entire family. They like a family-style buffet abbondanza of offerings that range in diverse flavors, proteins and greens and satisfy all tastes.

In the summer in the Hampton's it is busy and fun and ever changing - they want a professional who is flexible and loves to see the family enjoying themselves and being in the spirit of sharing and the conviviality of the season. You must be free to travel to the other property and be fully flexible to live on the property as needed.

This is a wonderful family that is looking for a similar minded professional who doesn't mind if the grandchildren run into the kitchen and the find great enjoyment from being in the center of the household, the kitchen. They want whomever fills this roll to be part of their family for a long time.

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Chef

With a flair of renown Chef Ottolenghi along with a Mediterranean and Indian influence of clean fresh organic ingredients bursting with flavor and nutrition this self-described "foodie -family" is enthused to welcome a truly creative talent to be their next long term professional. This is a family of five and staff of 4 - your duties will be to prepare daily lunch and dinner offerings along with staff-meal.

The family enjoys the use of exotic spices and herbs to enhance the freshest of ingredients. The focus is on a well-rounded, full-compliment main course inclusive of grains, proteins, vegetables and a touch of sweetness for dessert (but, they do not have a sweet tooth and this is more of a small finale to their meal)

It is important to be creative within your repertoire and always mixing it up with the weekly offerings.

This is a gentle kind family that is looking for a long term addition to their team who will complement the daily running operations. Looking for a talented, experienced professional who is ultra-fastidious in work ethic and overall interest in running a clean happy kitchen.

Plating images will be requested as will recommendations and a solid level of experience.

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GALLERY OFFICE ASSISTANT CHIEF OF STAFF - NYC

Within this prominent post your responsibilities are as a full-on right-arm director to uphold the requirements of the CEO within a busy fast paced international firm. Tasked with upholding the team of Assistants and Admins toward a day that runs smoothly and engages with top level artisans, curators, clients/collectors from any number of locations worldwide. Scheduling/calendaring, public relations, timeline logistics, working within all facets of exhibits and shows, marketing, guest-relations, social media outreach, event coordination, support of the CEO.

Five year former, art/gallery/curator/ related employment is essential.

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DOMESTIC HOUSE COUPLE - GREENWICH, CT

This is the care of a husband and wife, there are no pets at their Greenwich CT home. They have a PA and a Chef and a Grounds person. The home is quite large with a pool.

Their main home is in New York City.

Looking for a Live Out couple to reliably care for the household; ordering supplies, laundry and ironing, cleaning and general cleaning, care of kitchen appliances/polishing stainless steel. Some prep work or assistance at meal time if the chef is away; plating/serving/setting the table and clearing the table, starting and emptying the dishwasher. Ensure china and glassware cared for, inventory, rotate wardrobes, keep tidy & organize storage, trash & recycles. Rotating food in the fridge, ensure expiry dates, stocking and souring supplies. Ensuring bar and beverage service is maintained.



There are various trades to maintain much of the property - so, you oversee the completion of duties, walk around to ensure maintenance issues and care for the upkeep of the property. There are grandchildren so when they visit there are hand prints to clean.



They are hoping for a flexible couple where some weeks are a bit busier than others and while some weeks they are not at the house at all. So they would like to have two days off per week: usually Monday and Tuesday or, Tuesday and Wednesday. There is health care.

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LIVE OUT GREENWICH, CT - DOMESTIC COUPLE

This is a finely appointed household of museum quality pieces requiring attentive and mindful care to ensure their integrity. You will need to be attentive with an eye for detail and an unflappable level of care to see the needs before they become apparent to the principals. The principals greatly enjoy their space and the items they have curated in decoration so they see things that others do not - it will be important that you have the ability to ensure a guest-ready level of cleanliness at all times and are intuitive to the needs before they arise and prepare accordingly.

RESPONSIBILITIES: The Domestic Couple will work together as a team to ensure the smooth running of the household, keeping the household in pristine condition and guest ready at all times, maintaining the property and providing driving duties. This is a live-out position. Responsibilities include, but are not limited to: • Maintain home in a sanitary manner through washing, cleaning and daily housekeeping • Dust furniture, light fixtures, window sills, etc. • Sweep, mop and vacuum floors and carpeting • Cleaning and sanitizing bathrooms • Providing ironing and laundry services • Maintain supply inventory of home as directed by Household Manager • Closet organization • Assist with housekeeping tasks at other properties when required • Provide light cooking as needed • Assist Chef with miscellaneous tasks including setting table and serving • Assist with event planning • Perform miscellaneous tasks as needed In addition, he/she will be responsible to: • Provide transportation for family as directed • Conduct minor home repairs as needed • Schedule appointments for and oversee maintenance of home • Assist with maintenance and upkeep of automobiles • Perform errands including personal shopping • Inventory management • Maintain outside of home - snow removal, light gardening In order to be successful in this position, the /Domestic Couple must: • Have minimum five years experience • Experience working with fine arts and antiques • Understand the importance of utilizing discretion and confidentiality in the workplace • Be flexible in scheduling time • Be familiar with driving in New York City and Westchester County • Be able to multi-task • Be fluent in English • Be able to lift 25 pounds • Be a team player, work well with others • Have a valid U.S. driver’s license • Be comfortable with dogs • Be a non-smoker The position offers an excellent salary and benefits.

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HOUSE COUPLE - SCARSDALE - LIVE OUT (with TRAVEL)

This is a small private family requiring the full-charge, hands-on attentive care of a skilled Domestic Couple to perform the upholding duties to fully assist the family.

As part of your post you will be providing pristine household maintenance of handyman, housekeeping, driving to and from Manhattan as needed, assisting the Estate Manager as necessary and also packing and unpacking for travel, wardrobe and closet maintenance, driving the teen children to their appointments and their after-school commitments.

Must be fully tech savvy, ability to research, purchase online supplies, trouble-shoot tech issues, update devices, interface with household smart technology
Ability to travel - this may involve international travel or extended travel of one month domestically
Excellent driver, familiar with Westchester and Manhattan and airports & entertainment venues - comfortable driving with children
Clean and verifiable background and excellent upholding references
HANDS ON FULL CHARGE Housekeeping; general and deep cleaning
Packing and unpacking -wardrobe and closet care
Highly organized, preemptive and guest-ready preparedness
Light maintenance in preventative and "fix-it" care; plumbing, painting, light construction
Being the full care provider for the family in every capacity of upholding and supporting them in their busy day
Unwavering discretion and confidentiality AT ALL TIMES

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DOMESTIC COUPLE - LIVE IN, New Jersey

As the live-in Domestic Couple for this husband and wife you will be responsible for all the stocking and provisioning. They are looking for an awareness of Kosher sensibilities in every regard of keeping house, acknowledging the holidays, and kosher cooking and storage. The existing couple are retiring and you will be stepping into a very efficient running property along with extensive house manuals and all necessary vendors, contractors, purveyors and the information required to jump into being in place.

The accommodations are wonderful and separate from the main home.

The daily care will need to consider ocean exposure and minding all weather care inherent to the effects of salt water/air. The duties are hands on in the full capacity of running the property/grounds and overseeing the running of all matters of concern indoors inclusive of all housekeeping and laundry, cooking and shopping, dealing with vendors and contractors, maintenance and light handyman work to ensure systems are running smoothly and improvements and maintenance are cared for.

The extended family expands to a much larger consideration for Holiday and events with adult children and grandchildren whereby the home becomes an active household from time to time. There is another property in Manhattan that you will be asked to travel to from time to time along with a Florida property to travel to and do pre-arrival prep to ensure all aspects are clean and ready, stocking of pantry and fridge, and freshening the household.

This is a post that is looking to fill as soon as possible.

Must be Work Authorized, former Domestic Couple experience, aware of the necessary care for a Kosher household in all aspects.

Must have Smart-home, security awareness and excellent expereince and verifiable references. A thorough background check will be conducted.

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Domestic Couple - LIVE IN

As the couple for the immediate husband and wife you will be responsible for three daily meals along with cleaning and maintenance.

The extended family with the adult children and their family w/ grandchildren will make for an active time during the various holidays. It's active, energizing and fun.


There will be necessary care of vendors and contractors, maintaining the health of the different outdoor and indoor concerns, hOuse keeping and laundry, changing beds, cooking, setting and clearing the table/ambiance, shopping and provisioning....doing all the necessary duties toward caring for the family and household.


Traveling to additional homes as needed.

Couples should have former work experience together before, must drive and be comfortable cooking.

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LIVE-IN HOUSE COUPLE – KOSHER HOUSEHOLD - FORMAL CHEF TRAINING a PLUS

LIVE-IN HOUSE COUPLE – KOSHER HOUSEHOLD - FORMAL CHEF TRAINING a PLUS

This busy family requires a Live-in House Couple who is fully capable of excellent cooking/meal preparation (Kosher knowledge required) along with all housekeeping, care of indoor/outdoor areas, laundry and making beds, driving as needed and being the "go-to" support to their busy life in caring for all errands and maintenance as well.

Formal Culinary training ability to drive and care for vehicles
Maintenance and care both indoor and outdoor - your knowledge of light plumbing, painting and light electrical is a plus
All sourcing, stocking and ordering of supplies
Technically savvy and computer/smart tech knowledge
All laundry, ironing, bed making, closet and wardrobe care - Housekeeping
Must have impeccable references and a great work ethic.
The accommodation is a new apartment above the garage with a kitchenette. Culinary training with Kosher sensibility is required. You will be responsible for all aspects of care for this busy family to mind their property in the New Jersey, Manhattan and Florida locations. You will be required to travel between the households to ensure that each location is fully stocked and clean and that everything is in working order and guest-ready.

There is a broad spectrum of duties that involve both indoor and outdoor oversight. You will need to drive and become familiar with the local vendors and shops, errands and shopping and provide light cooking of family-style meals.

You will be responsible to monitor the various vendors which may be needed from time to time to ensure they are scheduled, that they perform the repairs and that mechanically and technically things are running smoothly. Must know security systems/smart-home tech and make certain you confidentially care for this beautiful family.

It is a big job and there are certainly going to be busy times with all family around during holidays and summer time...otherwise it is caring for only the husband and the wife in their day to day needs and ensuring the day runs smoothly.

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NYC - LIVE IN, DOMESTIC COUPLE

A magnificent Manhattan townhouse, appointed with the finest state-of-the-art technology, all up to date mechanicals and luxury operating systems requires a refined and energetic House Couple to live in and bring their excellent experience and skills to ensure an overall wellbeing. The caliber of service is 5-star exclusive and top-drawer on every level. There is a team of staff, each responsible for delivering 100% in being of service toward their duties and as respectful team members - readily able to cross over within their hands on care to ensure seamless operations.

You will be required to oversee the day to day safe operations of this beautiful home filled with the finest appointments and always active and busy with much going on. The balance of duties will require formal and informal table service, hands-on housekeeping and hands-on mechanical and technical oversight/troubleshooting and knowing when to call in the service contractors. This is a 24-7 live in post, you are required to spend each night at the household but for your vacation. For this requirement you must carefully determine that it fits with your lifestyle as it is asked that you are the daily stewards of this property to ensure it is running smoothly, receive packages and monitor the intricate systems, housekeeping and laundry, care of all fine appointments from art to antiques, rare items and beautiful linens and couture wardrobe. The days and the demands vary upon the actitivies of the principals - it is essential that you feel energetically engaged to jump into the day.

Please give this your discussion to ensure, as a couple, that you feel committed to the task of living within this property and dedicating yourself to the daily oversight. You will report to the House Manager and be part of a full team of housekeepers, chef, security, driver and servers.

Five years of excellent experience with verifiable references - an intensive background check will be conducted.

Full hands on experience with housekeeping and laundry duties, table service and maintenance and mechanical knowledge.

During Covid the requirement for everyone's safety is calling upon a stringent awareness of cleanliness and deep cleaning and being prepared to stay in a lockdown mode should there be a call for this.

We look forward to speaking with you further and receiving your resume.

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HOUSE COUPLE

Looking for a highly energetic/athletic and motivated House Couple to live on the grounds of this property. Asking that you have excellent ability to manage all aspects and work well with others as a team. You must know how to trouble shoot both indoors and out and remedy minor problems. Be capable of caring for the grounds and the various out-buildings - be technical and mechanical. One of the couple must cook and house clean inclusive of laundry. Must drive, run errands, provisioning, shopping and be highly organized, thorough and professional. Some semi-formal serving with family dinners. Must work well together, be kind, be flexible and wish for a long term post. Must be legal and must drive

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ESTATE COUPLE - MULTI PROPERTY MANAGEMENT COUPLE

Manage all aspects of hiring and firing and training staff, overseeing the quality of their work, manage schedules, implement all sick days, personal days and vacations. Massive undertaking within a grand property - multiple buildings, substantial art collection, beautiful furnishings, multiple staff members, high profile parties and events, strict confidentiality and security. Know exactly how to provide excellent unblemished proper guest service/owner care, impeccable housekeeping, attention to detail and ensure that valuable appointments whether it be art or antiques are securely cared for at all times. Interface with all aspects of corporate office and liaise with jet and yacht staff. Large event planning. This is a large undertaking on all levels of domestic estate management care in a combination of hospitality management, engineers and systems, facilities management, construction & project management, pristine housekeeping knowledge on all fronts and budgeting and finance.

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EXECUTIVE ASSISTANT to CEO/ GROUP CHAIR - NYC

This dedicated CEO is in need of a highly organized, efficient assistant to ensure scheduling, meeting organization, credit card reconciliation and the overall care of interaction with the team of staff to effectively manage his business affairs inclusive of arranging travel and ground transport.

Looking for an experienced professional who is committed to excellence and motivated by a job well-done. There will be necessary communication between all team members to ensure thorough dissemination of information relative to daily tasks and moving the agenda toward job completion from a large support team of professionals.

Must be proficient in PowerPoint, Excel and Outlook along with being technically minded. Excellent communication skills along with proof reading to ensure accuracy in specific details that are paramount to conveying information.

Excellent interpersonal and people skills.

Overall proficiency in all right arm discretion of being a trusted gatekeeper and supporting a busy person.

Former experience supporting a C-level executive.

This is an "in-office" post.

Must have verifiable references and a background check will be conducted.

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DIRECTOR OF PRIVATE ESTATE & COMMERCIAL PROPERTIES

The Director of Properties will direct and oversee both the commercial properties along with the private residences of the employer. Within this new position it will be imperative to a successful long term engagement that you become familiar with the complexities of running both aspects of commercial and domestic properties toward streamlining a workflow, effective protocols toward optimizing system efficiencies in a pro-active sustaining way that is forward-thinking. This is an ever-expanding real estate/property portfolio so your understanding of technological advances, integrated systems and being forward thinking is critical to support the anticipated growth.

You will report to the President of the Family Office and interact with the Principals, their families, and guests and oversee household & property staff, design & construction, financial and human resource management, commercial building acquisition, and asset maintenance and preservation strategies – additionally, you will work closely with facilities and household staff, the business support assistants, architects, designers, contractors, all technical systems integrators, and other service vendors.

You will be required to travel occasionally to oversee other properties, projects, and staff. Personal qualities are analytical and critical thinking skills, technical proficiency, accountability, good decision making, and the ability to distill complex information into concise and prioritized communications. Foremost, you must always have the best interests of the family in mind. Appropriately represent the Principals and their families to service providers, tenants, consultants, legal and financial partners.

A broad range of duties in an all-encompassing oversight of the properties and staff include preventative maintenance, vendor & supplier list management, construction management, safety & security, move management & storage, commercial property acquisition and management, maintain files relating to all the residences, employees, vendors, tenants, operations, budgets, finances, inventories, construction, equipment, furniture, maintenance, and repair.

There is a hospitality component to the post whereby you will be required to oversee the properties organizational standards in a standardized operating manual and ensure orderly and meticulous operation. establish. Keep the Principals informed of current operations and project progress, including periodic reports and updates. This is a family that prides itself on Staff retention by way of thorough training programs, new hire orientation, specialized skill training to enhance job performance and encourage ongoing professional development, including formal ongoing education and skills enhancement roadmaps.

Collaborate with the Family Office to prepare and track each property's annual operating budget. Partner with the Principals to create and execute a capital improvement plan per property, establishing priorities, timelines, budgets, and project teams. Responsible for managing household and property-related expenditures and developing systems for tracking of expenses. Provide contract review and escalate to legal review when appropriate. Monitor budgets/contracts and verify adherence to all agreements. Maintain accurate coverage for the portfolio, including residences, commercial properties, construction projects, lots, vehicles, and high-value items. Develop strong relationships with vendors and suppliers to ensure premium service delivery and competitive pricing.

A bachelor's degree or a minimum of ten-plus years of relevant experience or equivalent combination of education and experience managing service delivery within a high-service, action-oriented private household with high accountability levels.
Adept in all areas of personal service, residential property and home management, hospitality and commercial property acquisition and oversight.
Possess familiarity with elevated design aesthetics and construction practices.
Demonstrated project management experience with capital improvement projects, contract negotiation, and overseeing large groups of vendors, including architects, engineers, consultants, and designers.
Significant experience in quality service standards and execution, human resource talent acquisition, and "best practices."
Unwavering discretion and confidentiality, awareness of all safety procedures, security, and privacy.
Superb written and oral communication skills
Spanish-speaking a plus
Tech-savvy: advanced knowledge of both Google and Apple products with demonstrable proficiency with Google Suite (calendar, drive, sheets, docs); calendaring programs; Microsoft Office Suite (Word, Excel, Outlook); Zoom and other online video communication software; PM/messaging tools; quick learner of new Apps.
A background review and verifiable referencing will be conducted.

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PROPERTY MANAGER - GLEN COVE & SOUTHAMPTON

This active young family is looking for a great energetic professional to oversee their estates in both Glen Cove and Southampton to ensure a perfectly tuned, well cared for estate. The family splits their time between multiple areas and currently require a caring invested long term Property Manager professional to mind their property to the highest standards. There are children and a dog and a lot of fun. The family entertains in a casual manner of full enjoyment of being with their close friends and loving life and the conviviality to the greatest extent possible within current considerations.

Important to work with the team of staff in these two locations to coordinate family and guest ready preparedness. This means coordinating all necessary information with the chef - liaise with activities in scheduling and be preemptive in every area of concern, work with the Housekeepers to train, oversee, rotation of schedule and the various levels of necessary oversight to ensure the duties are fulfilled and set a structured rotational cleaning schedule for them to follow. All vendor relations, contractor procurement and invoice review/reconciliation of invoices, budgets and expenses, care of vehicles & water sport equipment, understanding of inherent weather and water exposure related consideration.

Event oversight and care and being technically minded toward monitoring smart-home technology, all devices, phone systems and security/lighting/humidity controls.

Five years' experience and fully familiar with the Long Island estate care.

Verifiable references and a stellar enthusiastic approach with long term vision - this is a family who enjoys wonderful long term staff that have been in place for multiple years - little turnover and great staff retention. They are looking for a professional with this mindset, enjoying what they do and bringing about assurances within their trusted caring interest to make a difference with their employer's life.

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DUAL ROLE - CHEF/ ESTATE MANAGER - ATLANTA

This is a fully staffed, wonderful family with a desire to add a new member to their team of top tier professionals to support their busy but simple life based upon the core values of respect and kind relations. The ability to support the family in their dietary requirements and bring about stocking and provisioning along with menu planning and event oversight is an essential complement to the overall smooth running operations.

In tandem to the chef requirement you will oversee the daily monitoring of household activity to ensure operations & systems are trouble-free, oversee the maintenance aspects and contractors as they may be required to fulfill duties of care. These are beautifully appointed properties with the latest in technology - you will be responsible for daily walk-through and establishing a punch-list of tasks that may require monitoring and repair. The support team of management professionals will augment your daily discussion to work toward assisting in the service contracts, and necessary maintenance.

This is an active family involved in community activities and the children's athletic interests. There are many moving parts and a busy calendar and schedule - it will be important to ensure the day is structured toward job completion and stay on-task toward completing your duties as it may be easy to get pulled in a few directions. The meal service is fresh, healthy simple fare that is highly nutritious and visually beautiful with a great creative flare.

Verifiable references that endorse your excellent employment. You will need to drive and be available to travel to various properties as required and literally being a great personality who can be trusted and relied upon to be honest, with integrity and fully engaged toward the best outcome for the family at all times.

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MALIBU - CONCIERGE MINDED ESTATE MANAGER

A beautifully manicured ocean front property with an elegant open floor plan...not only a residential sanctuary but a warm and welcoming space where business meetings and social gatherings are enjoyed. This family of 6 requires attentive scheduling and management of calendaring. It is essential that all family and extended family members, guests and business associates are welcomed with their preferred beverage and dietary requirements and ensuring the desired ambiance is attended to.

Calling upon your concierge know-how and hospitality awareness you will need to create a guest manual of preferences along with liaising with the Chef to prepare menus and all beverage service for intimate luncheons/dinners and larger events. Running your team of staff to uphold the five-star level of guest-services all advance preparations of stocking and provisioning will be required. Overseeing staff, maintenance and vendors and ensuring a spotless, smooth running property of a main residence and bungalows.

Five years' experience required, hospitality and concierge knowledge and the ability to oversee a beautifully appointed residence in all aspects.

Must have verifiable references, a valid Driver's License - a background check will be conducted.

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HOSPITALITY MINDED ESTATE MANAGER - MALIBU

Business, Industry, celebrity, dignitaries...guests from around the world descend upon this beautiful peaceful compound from time to time to hold meetings and simply relax in good company and conviviality. This is the sanctuary of a prominent business person. Discretion and attention to detail are paramount toward the success within this post. A complete understanding of protocol, hospitality, manual creation toward standards of service, and recall of the preferences of returning guests, liaising with all top-tier support staff on-site and in the business office along with the various members of your team to ensure a total smooth running estate and a 5-star guest experience. If you have the mindset of running the estate with total guest satisfaction and "customer service" you will certainly in turn ensure the operations and daily running of events and planning are executed to the height of refined enjoyment. Paying attention to the little things to ensure the larger aspects fall into place more smoothly.

In light of the prominence of the guests this can be a demanding, fast-paced and at times challenging role as you will need to create a standard of service in conjunction with a standard of daily operations dealing with maintenance, systems, smart tech, all support technology, ocean exposure to the grounds and actual property/buildings, monitor your team of staff, all provisioning/stocking/ sourcing and supplies.

Total guest relations and timely follow through toward seamless operations.
Former experience within a prominent estate
Full knowledge of 5-star service; particularly in setting ambiance, table service, event planning and flawless execution, guest-relations, and always with guest-ready preparedness with full attention to your employer to ensure all is in keeping with daily expectations.
Management of team of domestic staff, hiring, training, retention, setting standards of consistency
Create a punch-list of daily monitoring
Liaise with contractors and all support vendors
Intelligent decision making to secure a well-running property
Special care of beautiful appointments and furnishings/art.
Great hands-on leadership and accountability

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JUNIOR HOUSE MANAGER - LA -based & HAMPTON'S

This is a beautifully appointed property, full of enthusiasm for friends and family. Entertaining and utilizing the household for gathering with people who are held dear.

This role will be assisting the Head House Manager throughout the day to ensure the monitoring of all aspects of care and efficiency, conducting punch-list walk through of the household and grounds and monitoring the daily preparations of supplies, stocking ordering.

It is important to think ahead toward being preemptive, guest-ready and with a keen eye to discern the necessary care toward clean, organized, stocked, fully operational systems and working out any glitches - changing light bulbs, stocking all the appropriate light bulbs, you report into the estate manager toward ensuring the household is fully operational without a hiccup.

House Manager experience, computer/tech savvy, run a punch list and daily walk through, excellent follow through toward job completion on both indoor and out and making certain the facilities and additional appointment of working with curators, gallery's, designers and decorators, grounds/pool and various technicians and contractors is cared for.

Must be highly organized, proactive, empathetic toward caring to make a difference, be a kind and caring energetic professional who is very discreet and aware of boundaries and knowledgeable to understand how the household runs in optimum harmony.

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NYC & HAMPTON HANDS ON HOUSE MANAGER

NYC & HAMPTON, HANDS-ON, HOUSE MANAGER

This is an active household looking for a hands-on House Manager/Family Assistant who is flexible and adaptable to care for the family within the family's busy days. There are a lot of activities with three teens and daily requirements from stocking and errands, receiving packages, shopping and pitching in during the day to ensure full cleanliness and things are set to order in a highly organized way.

There is a pet dog, there are walking duties required along with all the necessary care for the family pet - please be apprised of this if you are allergic.

Your care will include driving on occasion and ensuring the car(s) are fueled, maintained and clean. You may be asked on occasion to drive out to the Hamptons or to drive the Mrs during her day if she has errands and the children with their activities.

Duties will include computer work - ordering and stocking of supplies, ensuring maintenance and service checks are completed in a timely manner

Hands on pitching in care of housekeeping, driving, overseeing maintenance/vendors, pet care and being able to adapt to the ever-changing needs of the family.

MUST WORK SATURDAY'S

Looking for 5+ years former experience and verifiable references - a thorough background check will be conducted.

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MIAMI AREA - HOUSE MANAGER - LIVE OUT

This gorgeous compound consisting of a large main home and guest house with waterfront exposure, dock, pool and watersport equipment requires a trusted, experienced top tier professional who has a pure commitment to being of long term service in all capacities of hands-on care. This small family requires that you are dedicated to being in place with a self-starter spirit toward making certain the day runs smoothly. Within any of these households this clearly means you are available to pitch in with a "can-do" attitude of no job is too big or too small to tackle.

The foundation of management is built upon respect and creating a positive work place whereby problem solving and making improvements is key to desired attitude. We are looking only for professionals intent upon a long term relationship with this family - the principals have always enjoyed a happy well staffed property which lends to their enjoyment of their home and property.

It will be a plus if you are conversant in Spanish and have full experience within a waterfront property, have excellent knowledge of Miami and are also excellent in your oversight with water effects; ponds, aquariums (which can be delicate - there is an outside contractor for this but you will need to have an understanding of the nuances which can be sensitive to caring for specimen aquarium fish). The property manager is responsible for overseeing the general day-to-day operations of a waterfront home and guest house in Coral Gables, Florida. The property is occupied by a couple whose children are grown but visit occasionally during holidays. There is an aquarium and two ponds. The couple travels a lot and the property manager should be able to manage all in their absences.

Duties entail managing the household staff consisting of a chef, a housekeeper and a grounds keeper, managing of household account(s), orchestration of functions, scheduling preventative maintenance for the home and autos, and in general, making sure that the employer's life is as carefree as possible.

Key notable responsibilities:

Overseeing smooth running of estate, working directly with principals
Ensuring that house is maintained and all appliances, equipment and systems are running perfectly. Handling minor repairs on the spot. It also includes working with vendors and independent contractors for major repairs and warranty work.
Managing utilities, creating estate manuals and ensuring principal receives competitive quotes on any repairs
Acting as first point of contact for staff and contractors
Acting as first point of contact in case of emergency (i.e alarm going off, pool leaking)
Managing household staff including schedules and calendars, hiring, firing, training, performance reviews, coaching, etc.
Training and organizing the duties and schedules of domestic staff
Managing household inventory supplies
Ensuring home security
Assisting in the planning of special events
Coordinating scheduled maintenance for the residence and vehicles
Overseeing maintenance of the grounds: landscaping, gardening and pool area/furnishings
Running household errands. Receiving/sending mail and packages
Picking up/ dropping principals and their guests at airports
Welcoming guests in a very professional manner of being hospitable
Ensuring that the household is always welcoming and guest-ready
Oversight of remodeling, restoration or construction that may occur. This includes vetting contractors, negotiating the quotes, confirming that their liability insurance is up to date and supervising the entirety of the project.
Maintain a detailed inventory of household appliances, furniture, art, etc., which also includes insuring the property to cover damage, loss or theft.
Maintain the home's security and computerized systems (entertainment center, sprinklers, etc.)
Answer phones, greet any guests that come to the home, and handle communications (emails, letters and invitations).
An SUV and a private office is available for the Property Manager.

Must be eligible to work in the US and have verifiable references and experience. Spanish a plus and a true dedication for a long term commitment.

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HOUSE MANAGER/VALET/ BUTLER/LT COOK - WEST HOLLYWOOD

This post is caring for the oversight of a lovely manageable home for an individual and a well-loved hairy dog ~ this beautifully appointed home is a sanctuary for the owner who cherishes the opportunity to be in a clean, well running household that is fully stocked, finely appointed and operating smoothly. It is important as the House Manager/valet that you have an keen eye for detail and very much a "can-do' "hands-on" person to ensure all aspects are cared for; maintenance, construction projects, oversee the housekeepers and be able to have a true affinity for ambiance and all hospitality mindfulness to ensure the household hums.

There are outside vendors that you will schedule and oversee in project/job completion - ensuring the landscapers, gardeners, pool maintenance teams are arriving and keeping things running seamlessly.

Duties;

Oversee the stocking/provisioning of foods and beverages, ordering of supplies

Hospitality mindedness to warmly welcome guests and ensure they are comfortable

It is a plus if you are able to mix drinks, cook light casual clean meals, snacks - just finger food to accompany visiting guests

Interact with the dog if there are times for feeding, walking, vet visits or any sort of necessary care that comes from an organic center of liking animals and wanting them to be safe and healthy

Understanding of light mechanical and operating systems - security and smart-home technology. pools/ponds and grounds

Be of the mindset that you love what you do, being of service within a wonderful gentle easy-going household that focuses upon easy flowing days

Must have former experience with verifiable references. Must drive and have excellent communication skills.

This post is IMMEDIATE

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HEAD/ EXECUTIVE HOUSEKEEPER - DUTCHESS COUNTY, NY - HUDSON VALLEY

A seasoned, experienced and knowledgeable executive housekeeper is sought for a full-time, live-out position with a lovely, busy and discreet/private family of four, located in the Hudson Valley area. The schedule will typically be Mon-Fri, 7am 5pm. But flexibility for weekends and staying on to manage events or dinner parties may be needed. Must be experienced working with HNWF and possess the professional capacity to seamlessly manage various household management tasks. This includes part administrative tasks (inventory, ordering household and cleaning products, supervising vendors when in home, etc.) and part housekeeper duties (general cleaning, laundry, organization in drawers, closets, etc., daily walk throughs including reports to principle, adhering to deep cleaning schedules, etc.). Responsibilities will pertain to the exceptional care and maintenance of 6500 square foot property, comprising of (3) bedrooms and (2) bathrooms over 2 floors. The right candidate must be detail oriented, a team player with other staff members in the organization (nanny's, chef, drivers, assistants, etc.) and possess clear communication skills whether written or verbal, across different platforms (Signal messaging, email, in person to principle, etc.). Candidates who are pro-active, naturally possess initiative and are reliable will be prioritized.

Some, but not all, high priority responsibilities include :

Inventory: Overseeing household inventories, including: cleaning and laundry products, general household products and supplies, pet food/supplies, family toiletries and bathroom cabinet items and supplies, general family dry pantry and family refrigerator items (snacks, beverages, ). Ordering will be placed by principle after submitting and reviewing the list of items.
Managing Hired Service Staff: Dependent on principle's activity , additional service staff may be hired (events, dinner parties, celebratory, etc.) and will need to be managed as per the occasion.
Cleaning: Full charge deep and light housekeeping in assigned zones. House cleaning (of all types) and performing deep-clean projects which will be on a monthly routine schedule (instructions in the staff reference manual). Must be adept at organizing, cleaning using only eco-friendly products and laundry products (see Laundry description below), assess given tasks and perform them quickly and efficiently, knowledgeable about cleaning various surfaces using various cleaning and sanitation products, techniques, and methods.
Laundry/Clothing Care: skilled in laundry applications for all ranges of clothing and linens, from fine/delicate to hand wash only. Knowledgeable in laundry products, specific product use that keeps in line with the family's likes and dislikes (natural, scents, chemicals, etc.), ironing skills and knowledge in settings/applications, safely cleaning household linens, towels, bed sheets, napkins, placemats, etc., Other duties may include: packing/unpacking for travel, seasonal wardrobe management (rotating clothes/coats, Summer/Winter items), light mending (button replacement, small tears or rips, etc.), putting clothing away properly and consistent to the families closet preferences, maintaining the laundry room care and cleanliness (weekly room sanitization, machine care maintenance and cleaning, etc.)
Organization: cabinets, drawers, closets, linen/towel storage, medicine cabinets, surfaces in all rooms of the house should always be organized and kept in consistent order for principles quick reference and
Maintaining all cleaning equipment, materials, work stations and caddies: upkeep safe and sanitary working condition and informing the manager/principal when items have been damaged or broken, need to be replaced, replenished or any issues you are having with an item(s). This also includes appliances and any issues that may require a professional repair.
Daily Property Walk Throughs: Performing detailed daily walk throughs to observe any issues and test items in areas where issues have occurred before (TV testing and make sure everything is updated and logged in, check temperature in all rooms is correct or adjust to principals liking or if serviced is needed because the zone is not working properly, light bulbs that need to be replaced, list any areas that need immediate attention/service, notice all appliances in working order, clocks have the right time, etc.)
Vendor Management & Supervision: Communicating often and clearly with the property Residential Services for troubleshooting any issues or scheduling repairs needed. This will also involve follow-up with maintenance repairs and service so they are done quickly as to limit any inconvenience to Supervise vendors when coming to service the house, make sure they protect their shoes from making any marks, ensuring they don't damage walls or floors, check work when done and approve issues were fixed and work is esthetically pleasing. Log all vendors work for history and reference (date, issue, completed or parts need to be ordered, list any parts that were replaced in case they fail shortly after, etc.) in the provided vendor log book. This also includes communication with the remote tech service team for any tech issues in the house (sound system issues, Savant House System issues, Wi-Fi issues, etc.)
The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee's immediate family members. A work phone and two weeks PTO to start. Yearly job performance review and end of year bonus at the principle's discretion. Must be able to pass a background check and have a passport, green card or EAC to be considered for the position.

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HANDS-ON EXECUTIVE HOUSEKEEPER - LOWER NYC

Young couple requiring an Executive Housekeeper that is hands on for all the day to day oversight and care. It is important that you have excellent communication skills and the ability to delegate necessary chores and jobs to others. You will access the daily walk around to ensure there are no leaks or maintenance/repair issues and have the ability to hire outside vendors, for maintenance and repairs along w/ extra assistance in deep cleaning and serving if the family has a large gathering.

It is up to you to arrive at your best schedule but typically Monday-Friday; 10:00am -5:00pm/6:00pm

Care of fine art
Detail oriented
No meal prep
Laundry/ironing / changing the linens and the bedding
Wardrobe care...organizing closet, drawers, ordering supplies
Computer literate, technically minded
Report directly to principal
Meticulous eye for how things should be positioned, inventory, storage, care of glassware/China/ silver and art objects
A true top tier hands-on head housekeeper with house manager oversight
Must be a self-starter and work well on your own.
Verifiable references as a Head Housekeeper/ Lead Housekeeper with House Manager oversight

An excellent kind representative of and for the family/your employer.

Poised and effective, know when to call for professional outside vendors to assist

There are three properties; one as the main residence for the family and two others as property holdings for guests and family/friends

Maintain a guest-ready preparedness at all times.

Be a good honorable and trustworthy person with integrity and excellent long term plans.

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EX HOUSEKEEPER / CHEF

All applicants must be eligible to work in the US. Must supply a resume Knowledge of Russian language a plus Large family home of six bedrooms with separate guest house. Family of 2 adults and five children ages 3 to 18yrs. The two eldest children are away at University and only visit occasionally at weekends. The 3 children at home are between 3 and 12 years. The owners have multiple homes and as such only spend six months of the year at this residence, but split over the total year. Duties will be day to day housekeeping to incorporate some cleaning, laundry, running errands, arranging flowers, shopping and school runs. Fresh healthy, family cooking, primarily for the children, will be required when the family are at home. A chef is available for any formal entertaining. Other staff employed are: a full time cleaner, part time cleaner who also cares for the children, pool and handyperson and garden contractors. The housekeeper will be required to monitor and co ordinate external contractors, liaise with the family office and ensure the accounts and household bills are processed. It is essential that the housekeeper enjoys working with children, there will be some baby sitting -- school runs and generally helping with play dates and sleep overs. The family also have 2 dogs but the housekeeper does not need to care for them.Self contained one bedroom apartment available and use of a car. Immediate start.

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GARDENER/ JUNIOR FACILITIES ASSISTANT - SHELTER ISLAND

This is a great position within a stunning location working with a terrific team of professionals. As the Gardener/ Junior Facilities Assistant you will be responsible for supporting the members of the Facilities Team as well as performing key tasks within the department. Looking for an energetic active resourceful professional who enjoys contributing to the overall beautification of a finely appointed property.

Key Relationships: Reports to: Estate Manager

Requirements:

High school diploma or equivalent qualification.

A minimum of 2 years' working experience in a similar role.
Ability to work with hardware tools and power equipment.
Extremely organized with good communication skills.
Detail-orientated with an aptitude for problem-solving.
Self-starter and able to see projects from start to finish.
Adaptable demeanor, able to adjust with little notice.
Knowledgeable about native plants
Major Responsibilities:

Overseeing landscape vendors (grass, plants, etc), and scheduling around the use/needs of the estate (and principal)
Managing water usage
Maintaining the grounds of the estate to the level required by the principal
Adjusting plant needs with climate restrictions
Supervising and/or assisting vendors with assigned work.
Regularly check residential property spaces to identify issues with property structure, hardware, plumbing, hvac, mechanical failure or breakdowns.
Perform repairs on company equipment or appliances.
Detect and report the need for major maintenance repairs.
Respond to manager's maintenance requests in a timely and professional manner.
Small repair plumbing, electrical and safety systems.
Conduct performance assessments of company appliances, such as refrigerators, microwaves, stoves, ovens and coffee makers, etc.
Provide direct manager and others in workplace with support and guidance on maintaining their equipment.
Perform basic tasks including painting and filling crevices, clean facilities, helping with moving stuff and managing maintenance repairs.
Act as valet as needed
Support Butler in guest facing duties, as needed, including but not limited to: bartending, serving, driver, providing assistance for outdoor activities (kayaking, paddle board, bikes, etc).

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FACILITIES MANAGER - LIVE OUT

This is one of the most complex beautiful estates requiring impeccable care as there are numerous moving parts with diverse systems for everything. Ideally the family is looking for a candidate with engineering/mechanical experience/education in engineering is a huge plus along with hands-on experience preferably within a notable estate. You will be responsible for the care of all systems and ensuring that service contracts, warranties, maintenance are all performed in a timely perfect manner to ensure no set-backs and smooth running operations. Everything within the home is of museum-quality and the attention to ensuring complex systems is of tantamount importance. Attention to detail and an extreme awareness of intricate systems and all security mindedness along with both technology and mechanical knowledge. Must exhibit former top level trusted experience within a prominent estate Flexible, trustworthy, reliable without fail, and vastly resourceful with excellent vendor relations and know-how. Must be fully available and understand your post is as preemptive trouble-shooter and problem solver, so this means that you may be required to work to prevent troubles but be ready to ensure the problem is solved to completion. An engineering degree, mechanical, systems, technical is a true plus. Looking for the candidate who has a Can-Do attitude and is pleasant amid stress, unflappable and energetic.

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MULTI PROPERTY, END USER TECHNOLOGY, "IT" PERSON

This large team of domestic service professionals requires an end-user support person for all technical equipment management and troubleshooting. Although your base point of operation will be in Bedford, NY, there are a total of three residential locations inclusive of NYC, and Southampton. There is currently an IT Director but we require a more junior person for additional support. It is important that you have an organic sense of wanting to assist others, to be resourceful toward resolve, be proactive in keeping up with the latest technology which may be beneficial to the team of staff and apprised of all updates. Ability to be flexible to travel between locations as necessary.

Job Duties:

Based out of Bedford location.
Willingness to travel to other locations as needed.
Performing weekend coverage may be required.
On-call rotations for support.
Support all business software on company laptops, PC's, mobile devices
Break/Fix support for all desktops, laptops, mobile phones, scanners, printers
Troubleshoot basic network connectivity
Troubleshoot and maintenance of Mac OS
Properly documents accurate and detailed information regarding issues, troubleshooting steps, and resolutions
Willing to learn supporting new technologies and systems
Well organized and able to resolve issues in a timely manner
Solid knowledge of Windows 10 Professional
Solid knowledge of MS Office Suite
5 years of technical support experience
Computer Science degree
A+ certification is a plus

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NYC OFFICE & HOUSE MANAGER

NYC OFFICE & HOUSE MANAGER

This is a very active family with a busy life which calls for a top tier professional to fully set things to order. Looking for a versatile and knowledgeable professional keen to be of assistance to ensure the day flows smoothly predominantly as a consequence of your excellent organization and attention to detail. It is important once you get up to speed with the family that you inherently know what is required in a preemptive anticipatory manner to fully assist them. They are looking for a longterm professional to grow with the family.

The Office & Household Manager will work closely with the family on a variety of tasks, including but not limited to:

Administrative Responsibilities for Principals, Multiple Properties

Manage record-keeping via QuickBooks and ensure accuracy
Reconcile checking accounts, employee credit card accounts and employee petty cash against supporting documents
Prepare budgets and analyze expense trends on a monthly basis
Maintain personal financials including American Express Account Manager
Liaise with Family Office as it relates to transfers of funds/payment requests
Assist with administration of family's private companies
Establish and maintain an organized filing system and establish own filing system for individual projects and responsibilities
Set up and maintain databases such as family contact list and art catalog
Managing schedules of staff'Coordinate maintenance schedules of premises
Handle special projects, including liaising with architects and other professionals
Misc personal tasks
Household Management, NYC

Oversee operations for multiple NYC properties
Manage housekeeping and inventory to ensure premises are kept in top condition
Work with all vendors and reviewing bids and work when completed
Assist with needs of Principals, guests
Coordinate social events
Handle shipping and receiving of deliveries
Perform additional tasks as deemed appropriate
Requirements:

Minimum of 8 years of experience working in a household or corporate setting
Understand the importance of utilizing discretion and confidentiality in the workplace
Must have experience preparing budgets, accounting background is a plus
Have analytical abilities with strong attention to detail
Ability to use good judgment, recognize priorities and be a self-starter
Strong computer skills including Microsoft Office, MAC and QuickBooks
Excellent verbal and written communication skills
Positive and flexible attitude when responding to the changing requirements of the Principals
Must be fluent in English, French a plus
NYS Notary, a plus

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GARDENER / GROUNDSMAN

Looking for a special professional with former horticultural and top-notch decorative gardening experience within a waterfront estate caring for and planning gorgeous gardens, plantings, color schemes, pond + fountain care, creating paths and cutting gardens, decorative pruning and shaping, green house care and seedling care, long term planning of landscaping, organic vegetable gardens - total care and planning in keeping with the terrain and climate of the waterfront.
This is a ten+ acre estate. Care and maintenance of gardening equipment.
Please submit your resume and photos for consideration - must be legally able to work in the US

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HOUSEKEEPER - BEDFORD, NY

This is a prominent, calm and refined household requiring the hands-on knowledgeable care of an equally skilled and kind professional to provide complete oversight of daily duties; caring for laundry, cleaning, care of luxurious museum quality appointments in all capacities; designer wardrobe, art and sculpture, furnishings and carpets, china and crystal, antiquities and rare books.

Looking for a highly organized, knowledgeable professional who has experience within a prominent household and knows how to navigate around the principals and their guests along with the fastidious care of daily duties.

There is a full team of staff - your ability to work well with others and be responsible to the betterment of the team is important so you are a helpful addition to the overall efforts of an incredible group of top tier happy professionals who have all been in place for a long period of time.

Looking for discretion and confidentiality

Mindful care of all organization and attention to detail.

Excellent references and great experience

Ability to drive and vaccinated.

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GREENWICH 3 DAY PER WEEK HOUSEKEEPER/LAUNDRESS, M-W-F

A husband and wife are ooking for a talented/skilled Housekeeper, three days per week, each week, year-round - Monday, Wednesday and Friday.

(9:00am - 5:00pm) Household has a dog (10 pounds and an elderly cat)

Laundry with strong ironing skills, changing the beds, deep and surface cleaning, general maintenance and care for the closets/wardrobes, assisting with packing and unpacking and ensuring an organized and tidy household.

Must possess excellent level of skills, be discreet and always lead with professionalism - be responsible and a happy, motivated self-starter.

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HOUSEKEEPER with CAT SITTING DUTIES - NYC

A small family of two requires a trusted pet-friendly/cat-friendly Housekeeper to care for their Townhouse and watch their cat when they travel. Their cat is their beloved "family member" so you must have an affinity to enjoy cats, clean the litter box, check in when the family travels and feed and keep company.

Because this is a townhouse they will want for you to be comfortable with stairs.
General cleaning and laundry, ensuring the overall cleanliness and wellbeing of the housekeeping duties.
Former Housekeeping and Laundry care with a beautifully appointed household
A pure organic love of cats and a gentle caring manner
Trustworthy, secure and kind and dedicated self-starter
A thorough background check with referencing will be conducted.

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BRAZILIAN PORTUGUESE SPEAKING, LIVE-IN HOUSEKEEPER - NYC

It will be necessary to achieve a level of trust with a long-term mind set of being part of the family - overseeing the househhold in its' care;

Daily cleaning
Receiving packages + mail
Highlighting any repair issues
Deep cleaning on a schedule
Running errands
Grocery shoppin'
Stocking and ordering of groceries and supplies
Light healthy Brazilian style cooking
Laundry
Organization
Care of all closets and wardrobes
Packing and unpacking
This is a husband and wife who travel a lot. You will be overseeing their home in their absence and must attend to things on their behalf and always ensure a clean organized space.

Verifiable references

Sunday & Monday are your days off

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TEMP HOUSEKEEPER FOR A VISITING FAMILY - NYC

This is a gentle and kind visiting family who require the professional care of a trusted housekeeper to provide services from mid-September through to mid-December at the home in NYC.

The requirements are daily cleaning, deep cleaning, laundry and ironing, dry-cleaning runs and freshening on a daily basis.

Please submit your resume as soon as possible so we may get started.

Looking for candidates with experience on a top level, a wonderful ability to know what needs to be done - a self-starter and the ability to perform your tasks with certain autonomy.

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PORTUGUESE SPEAKING, LIVE-IN HOUSEKEEPER - NYC

It will be necessary to achieve a level of trust with a long-term mind set of being part of the family - overseeing the househhold in its' care;

Daily cleaning
Receiving packages + mail
Highlighting any repair issues
Deep cleaning on a schedule
Running errands
Grocery shoppin'
Stocking and ordering of groceries and supplies
Light healthy Brazilian style cooking
Laundry
Organization
Care of all closets and wardrobes
Packing and unpacking
This is a husband and wife who travel a lot. You will be overseeing their home in their absence and must attend to things on their behalf and always ensure a clean organized space.

Verifiable references

Sunday & Monday are your days off

Apply Online

TRAVELING HOUSEKEEPER- NYC, HAMPT, MIAMI, HAWAII,

A gentle caring family requires a competent, energetic, flexible travel-proficient experienced Housekeeper to hop on their journey to multiple estate locations.

Your top-tier experience along with your love of travel and the ability to readily assimilate within new households and establish your standard of refined excellence, secure supplies and sticking and procurement, work smoothly and seamlessly amidst the family and liaise with other staff toward ensuring a level of cleanliness, organization and maintenance is imperative for a sense of peaceful harmony for the family.


You will need to be eligible to travel freely for extended lengths if time. Manage being in other areas for protracted periods and have a flexible enthusiasm toward your daily duties.


The family is incredibly zen and harmonious. They are respectful and kind and wish for their staff to be organic minded in a similar caring manner.

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YEAR ROUND, HOUSEKEEPER - SHELTER ISLAND

The Housekeeper will oversee the interiors of the homes as though they were his/her own and understand the lifestyle goals of the principals to ensure their enjoyment of the properties.

Duties include but are not limited to:

Housekeeping, deep cleaning, and interior care of multiple homes year round
Exterior daily care required, such as maintaining entryways, walkways, patios, outdoor lighting; setting up and protecting outdoor furnishings/poolside supplies
Laundering of clothes and linens; pressing/steaming as needed
Procure household supplies and maintain an inventory of consumable goods, including food and fresh goods
Shopping and errands required “off island”
Daily interior checks of homes to evaluate physical condition of establishments, appliances and other household items, and submit to management a list of needs and repairs
Ensure HVAC, Audio Visual Systems, Lighting and all house systems are functioning properly, and keep records of filter changes and maintenance schedules
Receive and set up new items for the homes
Must be a conscientious and considerate team player, and coordinate activities with other departments
Communicate and report to Estate Manager and Chief of Staff
Long Summer Hours with limited time off (May – Sept)
Key Personal Characteristics:

Calm and focused disposition with self-starting tendencies
Attention to detail, with pride in their work
Willingness to be hands on with all aspects
Good communication skills
Supportive of owner and guest needs with hospitality at forefront
Reliable transportation to and from work is essential
Valid US Work Authorization

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WEEKEND ONLY HOUSEKEEPER, NYC WITH TRAVEL

If you are excellent with the skills you know as a trusted Housekeeper then this could be an excellent post for you to perhaps make some extra income on the weekends. This is a very tight caring and kind family that looks to have a professional housekeeper as an add-on the their family of staff.

They travel generally to their other estates over the weekend otherwise they are based in NYC.
Arrival on a Friday evening and leaving around dinner on a Sunday.

Performing the care of all cleaning and laundry.
Keeping things tidy and really being a self-starter to know the boundaries of when to engage. Being extra organized and overseeing the care of general cleaning and deep cleaning when possible.

There are three wonderful and curious children having lots of fun and enjoying creative playtime which often requires getting organized thereafter.

Start ASAP

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E. HAMPTON HOUSEKEEPER

Must be legal to work in the US and have a Driver's License and vehicle. Available immediately an energetic Full-time Housekeeping post to ensure guest-ready condition of all aspects of this beautiful property in every manner of ensuring great care of all possessions. Must have a keen eye for thorough cleaning and understand the proper care of delicate items in both cleaning and laundry. There is a full staff and on occasion you will be asked to assist the Chef with informal serving. The family focuses on organic products and must be pet friendly. Must have a resume that represents employment within a finely appointed household preferably with few families, a background check will be conducted. Must be fully apprised of special care for valuable furnishings, art piece and delicate linens. Looking for a team player with an energetic approach to the day.

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NYC HOUSEMAN

New York City private residence seeks a hands-on and proactive Houseman to assist with the daily care, maintenance, and service of their multiple-story Upper East Side townhouse. This is a full-time, Live-Out OR Live-In (1 bed/1 bath staff apartment in residence available) position, with a five-day schedule with OVERRIDING flexibility for extended hours and travel to the family's secondary residences in Bedford Hills and Southampton, NY, upon request. The ideal candidate would be incredibly willing to assume a “no task is too big or too small” attitude and would be willing to do whatever is necessary to promote success and satisfaction within the residence. Under the direction of the House Manager, their primary responsibilities would include food/beverage service, cleanliness, and upkeep of the residence.

Duties:

Proficient in personal high-level maintenance of standards, with attention to detail and timely responsiveness
Ability to recognize and act on all home related and service needs
Organizing and managing household inventories and storage areas to ensure they are fully stocked
Planning and assisting regular dining as well as entertaining for private & social events; providing
Formal service for principals and guests
Maintaining working order of electronic systems throughout the home
Greeting guests and visitors, answering phones, and taking messages on behalf of the principals when PA/House Manager are away
Working in conjunction with other household staff members: house manager, personal assistant, chef, housekeeping, etc.
Daily walk through of Property, ensuring Principal's aesthetics and all equipment and facilities are functioning properly
Notify the House Manager of any discrepancies to be included on the maintenance log
Ensure area outside of the Property is clean: Sweep the patio, terrace, and walkway area. Hose off areas of any dirt, or debris from animals or plants. Clean outdoor furniture, cushions, and their covers daily.
Take out the trash, recyclables, and compost
Wash interior and exterior windows
Removal of all cobwebs
Work with housekeeping team to perform deep cleaning and help as needed in cleaning hard-to-reach areas
Routine floor care including mopping, soap application on wood floors and polishing.
Check and change all the light bulbs and notify the House Manager of their outage
Replace batteries in all remotes when needed
Ordering supplies, monitiroing stocks and inventories
A back ground check will be condicted along with verifying all references and employment history.

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HOUSE MANAGER - NYC

This is one of the most notable properties with leading technology and mechanicals not to mention the attention to refined appointments by a leading architect and designer - it is a beautiful home and requires a knowledgeable professional fully apprised in all aspects of running a promienent 5-Star townhouse. The position oversees and manages all housekeeping staff, contractors and vendors.

RESPONSIBILITIES:

Manage the staging/packing/unpacking of all deliveries, once logged into tracking system.
Manage housekeeping staff schedules and calendars with oversight on the adult children's apartments.
Oversee and facilitate residence maintenance projects.
Provide 24/7 on-call support and assistance; Resolving issues related to service, comfort, vehicles, home technology, gym equipment, HVAC, IT, lighting, etc.
Overseeing and maintaining household supply inventories.

DUTIES:

Conducting staff intake including recruiting, interviewing, hiring of housekeeping staff.
Oversee and manage all aspects of housekeeping staff duties and provide hands-on training.
Set staff schedules, rotations and monitor staff hours.
Work closely with Chef and Personal Assistant, as well as the principals' managers and staff at their secondary residences.
Oversee formal service and formal table settings.
Organize and manage all aspects of household kitchen; assist chef as needed.
Plan and implement holidays and special events; catering, table design, floral arrangements, formal service protocols.
Manage stocking and inventory of primary residence and that of the children's residences.
Manage household maintenance schedules and cleaning protocols.
Responsible for the care of priceless art and antiques; make sure all household equipment is operational and up to date; silver care; all care of fine china, crystal.
Oversee laundry requirements; outside dry cleaning for linens etc.
Special care for making beds, valuable linens, organizing cabinets and closets.
Ensure that every aspect of the household is always clean and 'guest ready'.
Liaise with Owner representative and Family office regarding updates on construction, billing process, staffing issues.
Survey the residence each morning for leaks and structural damages – delegate to Staff.
Manage all vendors relationships, including building staff: Providing access and monitoring of vendors while at residence.
Household errands.

JOB REQUIREMENTS:

Preference for local candidates in the NYC area.
Prefer at least 5 years experience managing a luxury home.
Experienced in managing a team of staff.
Must be flexible with work schedule, i.e. able to work long hours from time to time, weekends and holidays as needed.
Must be willing to travel occasionally to principals' other homes to assist as requested.
Must be tech-savvy.
Must have longevity in past positions with verifiable references.
Excellent written/verbal communication skills.
Professional and service-oriented attitude.
Experienced with caring for museum quality art.
Wine knowledge a plus.
Knowledge of formal dining service.
Comfortable with two small dogs.
Self-motivator and self-starter.
Legal to work in the U.S. with valid driver' license & clean driving record; There will be a comprehensive background check
Must be willing to sign a confidentiality agreement

Apply Online

Please submit your resume so we may meet with you to discuss the next steps within your career path.

SERVER - NYC with TRAVEL

This is a beautiful household with a full team of top tier staff, each respected in their abilities and accomplishments. All with a great "can-do" attitude, pitching in toward a total team effort.

Looking for a self-starter who is motivated toward refined service. It is more casual service rather than being too formal but there is definitely a reservation of knowing boundaries and engaging the family and guests fully aware of their preference toward privacy and discretion.

Understanding of the proper care of valuable objects; crystal, silver, linen, all table appointments and service items - candelabra, stocking and ordering of candles. Preparing the table and rooms for events and dining with guests, the family enjoys more casual but entertains frequently. Setting and breaking down of the evening and events. Liaise with the Chef, team collaboration with the other Servers, preemptive stocking and inventory, monitoring items.

Serving experience - hospitality minded
Fully available to travel when needed
Have you worked within a domestic setting before
Quick to understand the needs of guests and the principals in an unspoken subtle manner of aligning with expectations
A caring calm and bright demeanor
CV-19 vaccination
Valid Passport
Full flexibility to travel as needed.
There will be a full background check along with follow up with references

Looking for a professional server, trustworthy and with unflappable integrity.

Apply Online

PRIVATE FLIGHT ATTENDANT - NYC BASED out of TETERBORO and area

What an exciting opportunity for an enthusiastic self-starter who is interested in this role as the next step within their career path along with being fully engaged and willing to learn, to be trained and to immerse in the necessary courses to get up to speed and familiar with safety protocols and hospitality and service minded engagement with a terrific family. Or, of course looking for fully experienced, already familiar and educated certified Private Flight Attendant.

Your services will be required for global flights and domestic and international flights. There are stay overs that may be extended so you must have the flexibility with which to be able to be away and to be on call. This is a well balanced team of professionals so you have the ability for quality of life.

You will be responsible for light meal service, liaising with the Chef to prepare meals, planning interesting itineraries, coordinating ground transport, liaising with the team of domestic professionals at the various estates, ensuring a welcome meet & greet interaction with the family and guests, getting up to speed with their preferences - maintaining a log of information regarding the likes and dislikes and the preferences of the family and repeat guests.

The family is willing to invest in your training and ensuring your comfort within your duties. They are looking for a professional with a great attitude, an energetic team player and a willingness to learn and expand understanding of the necessary attention to detail and safety/security necessary to ensure the wellbeing of all family and guests.

The family has children - must be good around children
Great team player
Organized
US Passport
CV-19 Vaccinated
Fully Available to travel to the extent required
A desire to travel internationally
Ability to drive
Discreet and highly confidential

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FAMILY OFFICE - JUNIOR RECEPTIONIST - MANHATTAN

A chic and beautiful office with noteworthy domestic/business professionals is looking for a new person to join their team as the forward-facing representative of the Family Office.

This is a new Junior post. As the Receptionist you will be meeting and greeting all international guests; VIP, celebrity, C-level executives and interfacing with the support team of staff working within the office itself. This will mean you will be required to prepare for meetings, arrange catering, set up the conference room, work with the technical/AV team of IT staff to ensure smooth communication within all audio-visual aspects of meetings and conferences.

Set up multi-person Zoom meetings, assist with setting up and serving/coffee service, order lunch, keep areas of the kitchen and conference room clean and tidy, welcome guests - take their coats/umbrellas, arrange for ground transport, assist with ad-hoc clerical duties to assist the team, work on projects, errands, gift purchases, stocking and supplies, ordering items and ensuring guest-ready preparedness in all aspects of care, care for floral and decorative aspects and literally oversee the reception area.

Manage the phones and taking clear and concise messages, interfacing with all package deliveries and pick-up, messengers. FedEx/UPS, work with all Chauffeurs arrange Uber. This is a full-charge hands-on post for a committed professional who understands the post and is warm and friendly and enjoys ensuring the office is running smoothly.

The position is in office Monday through Friday 8:30am - 5:30pm

Please note; on occasion there may be a project which carries over to a weekend in which case you may be asked to assist with financial consideration of course.

Apply Online

YACHT CAPTAIN - FLEET CAPTAIN, Ft. Lauderdale or W. Palm and the Hampton's

Looking for a dynamic, accomplished Captain (or Couple as Captain & Stew) for this specialized search of a capable USCG Licensed YACHT CAPTAIN to oversee and be fully reliable, responsible and accountable for a fleet of vessels, currently 3 vessels and looking to expand. Licensed for excess 80', all yachts are US Flag. This is a year-round, full time engagement with the owner - best base of operations is Ft. Lauderdale or West Palm Beach, (never living on the yacht) You will be expected to live on property when the vessel is in the Hamptons.

The principal is looking for an energetic, resourceful Captain who researches local destination to ensure an enjoyable and educational experience an plan trips with an interest in mind. They want a clean smooth running vessel at all times. Must be computer comfortable to manage budgets and operating costs, vendor relations and full provisioning and errands. Trouble shoot mechanical, electrical and systems, problem solving and astute security minded is of course key. Must have impeccable standards and incident free experience upon vessels 80' and more. Electrical and Mechanical experience. Former long term experience, eligible to work in the USA, clean background, team building, good character references. A thorough deep-dive background will be conducted.

It is critical the crew understands the lifestyle goals of the principal to ensure their enjoyment of the fleet is maximized and their needs are prioritized. The Crew will present to the principal everything in their care in a use ready condition based on the principal's schedule and desire.

Duties include but are not limited to:

Full maintenance schedule of all yachts sometimes servicing personally
Knowledge & ability to maintain safety systems and mitigate risk
Initiate a program of preventative maintenance and care on all assets
Supervise contractors servicing systems and ensure pricing is fair and true
Seek support from references and qualified personnel when confronted with challenges
Approve and class expenses for main offices
Embrace technology and assist the owners and guests as needed
Oversee trips and excursions.
Flexibility to be based anywhere in the world for extended periods of time.
Have ownership of each vessel and be able to answer any question asked regarding the respective vessel.
Create curated itineraries that reflect Principal and his guests' needs. Should be heavily detailed and flexible. Always considering any external factors (e.g. weather, emergencies, provisioning needs, travel of guests, etc).
Key Characteristics:

Calm and focused disposition with self-starting tendencies
Willingness to be physically involved with all aspects
Supportive of owner and guest needs with hospitality at forefront
Efficient and direct communicator both spoken & written English

Apply Online

SEASONAL LIFEGUARD - SOUTHAMPTON, LIVE IN

This is a full live-in capacity of ensuring the care of family and guests in both ocean and pool.

Caring to ensure the comfort and security of ocean bathing and being in the surf - the ability to monitor the weather/wave height and general security of the conditions which make for all safety considerations necessary. Liaise with the various additional staff to set up poolside deck chairs, ensure the overall cleanliness of the pool and all "toys" - floats, noodles, paddle-boards,

All current Life Saving certifications and current CPR, AED & FIRST AID.

Ability to live in. Fully vaccinated please, Ability to drive and verifiable references along with a clean background check.

Former experience as a Life Guard, fully comfortable to swim in surf and familiar with all peculiarities of ocean swimming.

Apply Online

INTERNATIONAL PERSONAL ASSISTANT - NYC based

This is an exciting opportunity for a very accomplished right arm "rainmaker" who is proactive and extremely accomplished within the space of getting things done swiftly. This is an extremely high-profile International Businesswoman who is on the go, non-stop in her own feistiness toward getting things done. There are so many demands placed upon this individual that there isn't time to falter or get stuck....the need is to tackle projects in a proactive manner but also to be extremely resourceful on a global premise of knowing just how to navigate complex schedules, worldwide travel and the obscure requests that go along with problem-solving and trouble-shooting all considerations to ensure a smooth-running day. It is B U S Y !!

The principal spends up to 3-4 months in NYC

There are rarified select few extra-special professionals who know exactly the sort of top-tier professionalism and resourcefulness that is required to fulfill this level of right arm gatekeeper and assistant role - it take a very uniquely qualified individual to outperform the principal by being so dialed-in you are running ahead and securing that all matters are in place to uphold their needs. There is a truly respected art form to this type of professional - we are looking for YOU! The principal is dynamic and total Type-A in the demands she places upon herself ~ this is why when people need things cared for on a worldwide basis they go to her to draw from her resources. In the past the person who has been keenly successful within this role was a PA to the UH Profile Fashion Designer realm where timeliness, speedy turn-around, super resourcefulness while being unfazed and diplomatic, poised and forward thinking. The client is looking for an independent contractor for this post.

You will need a 24/7 mindset to accommodate international time-zones

Fastidious, clear communication, resourcefulness, excellent vendors along with the where-with-all to secure the desired outcome as quickly as possible- a quick study and being able to hit the ground running sort of person.

Take care of inventories, liaise with Attorney's/ art curators/ diplomats/ all key people; friends and family.

Liaise with the Domestic staff and ensure stocking and supplies are uniform amongst properties - engage the head of Housekeeping to ensure returns, pick-ups, errands, personal shopping and gift-buying is cared for

Research, travel arrangements, liaise with Pilots and ground travel

Bring your care to all aspects of ensuring the principal is cared for and presented with all the tools to permit her to focus upon her business demands.

If you are available to travel there will be discussion to accompany and be alongside the principal in her travels.

Valid Passport

Apply Online

PERSONAL OFFICE ASSISTANT w/ REAL ESTATE KNOWLEDGE - NYC

$75,000 Annual
Three Weeks Vacation

This is an IN-OFFICE right-arm support position to an individual/ professional woman who is looking for someone to oversee daily activities - actually low profile needs but there is oversight of credit card. expense reconciliation, monitoring of renter use of two AirBnB luxury properties; Aspen and East Hampton. General oversight of liaising with calendaring, appointments, bill paying and receivables, insurance renewals, contractor and vendor oversight and general supportive care.

QuickBooks knowledge
Attentive astute oversight to ensure things are cared for on levels of detailed oversight
Bill paying/ reconciliation of monthly expenses
Preparing documents for CPA
Invoice scrutiny
Liaise with renters and support persons tasked with repairs and cleaning
Looking for longevity, great expereince and "know-how"

A third party background check wil be conducted

Apply Online

GALLERY OFFICE ASSISTANT TO COO - NYC

Within this prominent post your responsibilities are as a full-on right-arm director to uphold the requirements of the COO within a busy fast paced international firm. Tasked with upholding the team of Assistants and Admins toward a day that runs smoothly and engages with top level artisans, curators, clients/collectors from any number of locations worldwide. Scheduling/calendaring, public relations, timeline logistics, working within all facets of exhibits and shows, marketing, guest-relations, social media outreach, event coordination, support of the COO.

**Five year former, art/gallery/curator/ related employment is essential.

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FAMILY OFFICE - JUNIOR ASSISTANT TO THE EXECUTIVE PERSONAL ASSISTANT TO THE CEO/ PRINCIPAL

Within this beautiful, high energy Family Office you will be the right-arm support assistant to the Executive Personal Assistant to the Principal and family. This will call for travel on occasion and the planning of special events. As with the majority of these posts you will need to be resourceful, establish and maintain excellent vendor relations and be discreet within your interactions to represent this very private family.

As an essential contributor to the overall daily operations your input will be crucial toward smooth running days to uphold this dynamic principal. Your key support skills of fastidious attention to detail, resourcefulness, analytical problem solving in a timely manner and a truly awesome team member will lend to your overall success. This is a small active Family Office in NYC. There is a rotation of schedules within this support team to provide 24/7 coverage.

You will need excellent communication skills that exhibit a certain decorum, attention to proper/formal written content, ultra confidential discretion at ALL TIMES(!) you will be handling personal and business information and disseminating this important information to the proper recipients. There is a need for 24/7 coverage/mindset but this schedule will be rotated within the team of support. Your efforts will augment and assist the efforts of the key right-arm Executive Personal Assistant yet at times you will be engaging directly with the principal.

You may in fact be responsible to travel to various destinations to set up the location in a pre-arrival manner, hooking up printers and establishing local vendor support in addition to organizing entertainment venues, transport and accommodation.

It is an important role which will call upon your resourcefulness and professionalism. This is a superb experience.

Must have a valid Passport and the flexibility to travel unencumbered. A true affinity to assist and uphold the support requirements of the role.

Proof of Vaccination please.

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REMOTE - C-LEVEL, EXECUTIVE PERSONAL ASSISTANT - NYC FAMILY OFFICE

The dynamic intensity of this post will call upon your resourcefulness, you must be a discerning gatekeeper, quick to respond to emails and a preemptive self-starter. You will interface directly with the principal and liaise with the Chief of Staff to manage schedules and coordinate travel along with providing support in all areas of business, lifestyle, philanthropic endeavors, special projects, travel, and events. The EPA also proactively and accurately communicates the principal's needs to the teams that support them in the residence. The EPA is a remote position with established hours of 8:30am-5:30pm, Monday through Friday, and expected to check emails and respond as needed after hours and on weekends, which may be a large time commitment.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Responsibilities - Core areas of focus include:

Calendar & Contact Management Manage and maintain the principal's personal/social/business calendar, which involves thoughtful scheduling and coordination and tracking all pertinent information required for meetings. Maintain accuracy of Principal's contact database.
Anticipation& Consistency - Provide personal and administrative support in all areas of the Principal's life. Anticipate the Principal's needs and take immediate, thoughtful action in a logical sequence. Attention to detail is critical.
Communication and Collaboration - Collaborate and communicate clearly with the family office, office receptionist, and residential team and ensure they are up to date on upcoming activities, including events, guests, and timing of activities that take place in the residence and office.
Foster Relationships & Interface – Professionally represent and interface with Principals' friends, family, teachers, doctors, stylists, and other important personal advisors.
Travel Planning & Logistics Collaborate with the Travel Manager on creating unique and custom travel experiences.
QUALIFICATIONS

Education & Experience

A bachelor's degree and a minimum of 3-5 years of relevant experience or equivalent combination of education and experience providing executive/personal support within a high-service, action-oriented private environment with high accountability levels.
Experience in complex organization and coordinating with diverse global service teams.
Experience in maintaining the confidentiality, safety, security, and privacy of a private employer.
Superb written and oral communication skills; a gift for distilling information into verbal and written formats
Tech-savvy: complete comfort with all standard PC computers and internet skills including email; apps; Outlook calendaring programs; social media platforms; Microsoft Office suite (Word & Excel).
Personal Qualities & Character Sketch

Exceptionally organized, accurate/precise in work product, intelligent, natural multi-tasker, resourceful and service hearted.
Collaborative and has a can-do attitude, no task being too great or too small.
Ability to accommodate a non-traditional work schedule and remain flexible to meet the family's needs.
Capable of juggling competing deadlines with ease and attentive to detail and accuracy.
Ability to anticipate next steps by thinking creatively and solving problems. Takes ownership of work and think strategically.
Outstanding ability to track and organize incoming information and distill it into actionable points.
Critical thinker who can exercise judgment and set priorities.

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PERSONAL ASSISTANT - MIAMI BEACH

This is an exciting position to support an enthusiastic principal and collaborate with a full team of carefully curated exclusive top tier professionals all working in a cohesive unit to benefit favorable outcome for the family. Your direct report will be to the Director of Residences and be a key contact to support the principal, family, friends and business associates. This is a hybrid role of in-office andremote requirements depending the travel of the family and they are looking for a true right-arm professional who is energetic with an affininty with sales and retail oversight as well. There is so much growth within this exciting post.

Within your work day you will liaise with each of the House Managers at the various properties to coordinate scheduling in conjunction with travel

Personal Support Responsibilities

Foster Relationships
Principal Calendar & Contact Management
General Administration Support
Concierge Services & Personal Support - Provide personal assistance and concierge services to the Principals, their family, and guests.
Run Errands
Support the DoR, liaise with the Principal husband's business team
Preparation of a weekly Pending Report for the Principal
Financials - Assist in managing/tracking expenses and bills, credit card reconciling, staff expenditure approval, and coordinating with accounting partners in the Family Office. Perform light financial analysis as requested. Review contracts pertinent to the Principal and liaises with other advisors as appropriate.
Assist in developing and maintaining manuals, procedures, and checklists for household operations, events, travel, etc., and conduct annual review & update.
Travel Planning & Logistics
Event Management
Shipments & Deliveries
Gifting & Product Research
Dog Care Coordination
Coordination of Ground Transportation
Wardrobe & Personal Items
Stocking & Inventory Control
Special Projects
Education & Experience

A bachelor's degree and a minimum of three-plus years of relevant experience or equivalent combination of education and experience providing executive/personal support within a high-service, action-oriented private environment with high accountability levels and proven experience supporting other household staff, including housekeepers, personal organizers, and other vendors.
Experience coordinating with personal household service teams preferred, including personal service assistants, child caregivers, housekeepers, chefs, drivers, and other staff/vendors as may be required.
Experience in maintaining the confidentiality, safety, security, and privacy of a private employer.
Superb written and oral communication skills; a gift for distilling information into verbal and written formats
Tech-savvy: complete comfort with all standard Mac computers and internet skills including email; apps; calendaring programs; social media platforms; Microsoft Office suite (Word & Excel); Google Suite; project management/messaging tools; various online portals for scheduling; quick learner of new apps.
We are enthused to meet you and get started right away.

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PHILADELPHIA BASED - HOUSEMANAGER / PERSONAL ASSISTANT

Duties

Manage homes in Philadelphia and Ft Lauderdale and ability to travel between both homes
Manage vendors, maintenance and construction projects for both homes
Handle scheduling, payroll and hiring and training of staff
Manage day-to-day household functions at both homes
Liaise between principals and staff and delegate accordingly
Light cleaning and organizing
Clean up kitchen after meal prep
Make sure that employment law is followed in both states for staff
Oversee car maintenance and purchases
Make sure the homes are stocked with the principals needed items at all times
Run errands such as grocery shopping, dry cleaning, pharmacy, etc. as needed for the principals
Make sure all household equipment is always working, light bulbs are changed, etc.
Create and maintain calendars for both homes
Have a valid drivers license with a clean record
Ability to create household manuals for both homes
Have good communication skills
Intelligent decision making
Take care of packaging, mailing and shipping
Ability to perform various administrative duties for the principals including but not limited to setting appointments, managing their calendars and arranging travel
Discretion is a must
Schedule will be M-F from 9am to 6pm but flexibility will be needed
Help in the kitchen and grocery shopping. We need someone with some cooking experience who can prepare meals and often assist with food prep.

Keep the fridge stocked with homemade food: breakfast-lunch items like (cut up fruits and veggies, salads, soups etc). Clear the fridge from old/expired items.
Keep the pantry stocked with staples as well as making sure no items are expired.
Frequent grocery shopping to different stores.
Some cooking required.
Pet/Plant and House Sitting, 1 Dog & 2 Cats

Daily care: walking the dog, give them medication if needed, occasional feeding.
Coordinate and transport the pets to their grooming and vet appointments
Pet care during the weekends is a must when the family is traveling.
Responsible for pets' food supplies.
Tending to house plants

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NYC - JUNIOR PERSONAL ASSISTANT

NYC - JUNIOR PERSONAL ASSISTANT

Second pair of hands to a busy executive based in the West Village to help streamline a busy life. This role would suit someone looking to move into the Private PA world and responsibilities can be expanded over time. Common sense, being street wise, great communication and team player a must.

Errand running/Various shopping/gift buying/sourcing/ driving upstate to country house
Helping with dinners and parties behind the scenes as well as front of house. From guest lists to flower arranging
Helping with food prep in the kitchen if required, help setting up for meetings in the house and teas
Assistance with IT - Tech savvy with mac and PC,Word/ Excel/ Evernote/ Dropbox - able to look for new apps as needed
Various scanning, printing and administrative tasks
From time to time driving the principle to appointments with her own car as and when required
Making sure the car is in good working order and road worthy
Keeping an organised list of subscriptions and memberships
Assisting with aspects of Country home upstate when required
Reconciliation of expenditure via Expensify
Overseeing any household contractors if house manager is away from duties
Various projects
Greenthumb a bonus to help with; house flowers/plants, the terrace kitchen garden and growing micro greens indoors
Terms:

General hours will be 8am - 4pm Monday to Friday but responsive to calls/ txts/ emails 24/7
Salary flexible for right person
3 month probation period
Healthcare provided after 3 month probation
Based at home office in NY apartment for at least latter part of day when overlap w principal who will work from offices in Greenwich and NY but is home by 3pm
No regular travel needed with the principal but good if does not mind some minor travel if critical

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NYC - PERSONAL ASSISTANT

NYC - PERSONAL ASSISTANT

Day to day calendar management of personal meetings/appointments, social events and co-ordinating with family office for family travel plans, vacations, etc.
Managing clear lines of communication with principle's corporate EA to ensure meticulous organization between private and business life
Travel management, researching and booking personal travel commercial and private, producing itineraries, arranging visas when needed etc
Timely upkeep of email and written correspondence and communications received
Errand running/Various shopping/gift buying/sourcing
Co-ordination of events and parties behind the scenes as well as front of house. From guest lists to flower arranging
Assistance with IT - Tech savvy with mac and PC,Word/ Excel/ Evernote/ Dropbox/ able to look for new apps as needed
Various scanning, printing and administrative tasks
Keeping an organised list of subscriptions and memberships
Keeping personal contacts updated
Assisting with aspects of Country home upstate when required
Liaising with the family foundation as and when required. Setting up board meetings
Reconciliation of expenditure via Expensify
Various projects
Overseeing any household contractors if house manager is away from the residence
Helpful to have a little black book for New York restaurants, florists, caterers
Keen eye for interiors and fashion
Helpful if live in Manhattan and if a driver
Team player working as part of an international family office
Excellent communicator
Problem solver with a calm disposition and a creative mind
Right attitude and common sense most important
Terms:

General hours will be 8am - 4pm Monday to Friday but responsive to calls/ txts/ emails 24/7
Salary flexible for right person who will be viewed as a key partner by the principal
3 month probation period
Healthcare provided after 3 month probation
Based at home office in NY apartment for at least latter part of day when overlap w principal who will work from offices in Greenwich and NY but is home by 3pm
No regular travel needed with the principal but good if does not mind some minor travel if critical

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PERSONAL HOUSEHOLD ASSISTANT / CONCIERGE - NYC + traveling

PERSONAL HOUSEHOLD ASSISTANT / CONCIERGE - NYC + traveling

Looking for an energetic candidate who is focused upon hospitality and being of service to ensure smooth running operations. Within this wonderful post you will be looked upon to deliver front-line concierge services, interface directly with the Principals, and serve as their key-point-of contact for the fulfillment of their personal service needs and real-time requests. Please be mindful that this post requires that you travel freely. You must have a valid passport and be readily available to travel in and out of the USA with the proper documentation to do so. Additionally you will be in different countries and a pure joy of hitting the ground running in an adaptable way of getting your bearing with assist you immensely toward success.

This position will support the family while in residence at their primary residence and will be called upon to support while visiting their US and international vacation properties. This post provides personal assistance, service/butling responsibilities, and traditional household services support.

As this is an intimate post working so closely with the family and guests we are looking for a warm, poised, intuitive, respectful, calm, and collaborative professional who is highly organized, efficient, energetic, service-oriented professional who works well under pressure in an unflappable manner.

Must be observant and attentive to the Principal's preferences in an intuitive manner but not intrusive
Has a can-do attitude, with no task being too great or too small, and genuinely enjoys providing personal
Possess high levels of scheduling flexibility to adjust to the Principal's changing
Capable of juggling competing deadlines with ease while remaining calm and attentive to detail and Ideal candidates find deep satisfaction in completing items on an ever-changing to-do list.
Advance travel is required to preemptively ensure the family's homes are in guest-ready preparedness for their arrival and will remain on-site to coordinate their support throughout their stay.

This position will report to the Director of Household Manager and will work closely with the Principal's assistants, nanny's, chefs, drivers, facilities maintenance, tech services, and security teams to coordinate and execute logistics for the home and office. The ideal candidate will have experience providing hands-on personal service in fully staffed, significantly sized estates.

You will be seen as the key person to ensure the homes are meticulously maintained, in proper working order, and logistical operations are running smoothly. House management responsibilities include a daily walk through of the interiors of all dwellings to establish a maintenance punch-list and interior cleaning schedule. This position is responsible for coordinating with the principals and chef to ensure meal service is fully understood as regards; the number of guest, the table settings needed, communicate with the team leaders to ensure the smooth follow through with protocol/ VIP consideration, packing/wardrobe, errand running, and household ordering/stocking/shopping.

It will be important to update and maintain the House Manual for all Principal & Guest Preferences and ensure the household and property staff are well-coached in these up-to-date protocols.

DUTIES:

It will be important to anticipate and execute all of Principal's real-time requests
Provide top-tier service to family and guests and support their Oversee guest arrivals/departures, including special requests, food, etc.
Daily meal /tabletop set-up, meal service (formal & informal), and bartending services for family and Constant collaboration with Chefs/Assistants to meet family's changing daily calendar.
Create and maintain accurate inventories, ensure proper closet organization, and provide skillful packing and unpacking Efficiently coordinate the dispatch and receipt of the Principal's clothing and personal items before their arrival at their travel destination.
Coordinate with flight attendants and assist in implementing logistics for travel, including packing luggage tracking, meal service, and special
Coordinate moves to other properties and ensure easy transitions between residences for both family and
Oversee home meeting set-up, track online accounts, collaborate with assistants and tech team members to troubleshoot and test AV/IT equipment and
Coordinate closely with Assistants and household staff on organizing and executing events at the Oversee food and beverage, table setting/service, decor, flowers, rentals. Coordinate additional staff and/or vendors as required. Supervise set-up and ensure the event's timelines are supported, including temperature, lighting, music, talent/guest speakers, etc.
Conduct a daily walkthrough of the home and the interiors of all dwellings to ensure that each residence has a consistent feel and that the team is aware of the Principal's preferences and daily

EXPERIENCE:

A bachelor's degree and a minimum of two-plus years of relevant experience or equivalent combination of education and experience providing concierge service within a high-service, action-oriented private household environment with high accountability levels and proven experience supporting other household staff, including housekeepers, personal organizers, and other
Experience in maintaining the confidentiality, safety, security, and privacy of a private
Tech-savvy: complete comfort with all standard Mac computers and internet skills including email; apps; calendaring programs; Microsoft Office suite (Word & Excel); project management/messaging tools; various online portals for scheduling; quick learner of new
Must have experience supporting complex travel, hospitality, event, and entertaining
Must have a US Passport and the flexibility to travel nationally and internationally as
Ensure that homes are meticulously prepared, in working order, and ready in advance of the Principal's arrival.
Collaborate with Household Services managers to develop and maintain an interior cleaning schedule for regular and deep cleaning for all Assist the housekeepers with specialty cleaning, general tidying, or household projects as required.
Create and maintain a Preference Log for Principals and guests and, in conjunction with the household management team, create and maintain current household
Ensure that each residence is stocked with the Principal's desired toiletries, personal items, cleaning products, Oversee inventory of household items, personal products, office supplies, linen closets, storage areas and ensure all inventories are organized and current.
Shop for household items and run errands, and perform other duties as
Advise team on upcoming household activities, including events, guests, and timing of particular activities so house operations can run as smoothly as
Create floral arrangements and installation of seasonal/holiday decor
Assist with care and coordination of family pets. Maintain inventory and maintenance of various sporting and personal equipment
Execute special projects assigned by the Household management team
Verifiable references, a thorough background check, drug screen, and online assessment will be required of all qualified candidates

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TRAVELING PERSONAL VALET

This is a prestigious position for the right 'fit'. Your employer is a Global businessman with a small family.
Your focus will be to streamline the daily activities in all aspects of his life. Some of the tasks are mundane and tedious while other aspects are demanding and fun filled. No matter what the day holds it will be a great adventure internationally aboard their yacht, private jets or preparing their arrival to one of their many homes around the world. You'll need to rapidly establish vendor relations and get your finger on the cultural and social pulse. This is a hip young businessman who enjoys being a part of the newest openings; shops, galleries, restaurants, clubs. He'll expect for you to prepare for his arrival in a seamless manner of being his liaison, establishing repoire with the finest involvements in a poised, confidential and highly discrete manner that best represents him. You'll interact with dignitaries, celebrity and business leaders of multi cultures. The family will look to you for smooth running operations. You really will be a combination of many titles in your job duties; Valet, Concierge, Attache, Personal Assistant and, "Go-to" person. Applicant must have a US Passport Must be able to travel freely, unencumbered- you'll be on the go all the time. Qualities that will make you stand out as an ideal Candidate are, well traveled, appreciation for finery, poised, pro-active, team player, energetic and congenial yet very discrete, multiple languages a plus, educated and able to know what needs to be done-well ahead of having to be asked.

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