JUNIOR FAMILY OFFICE ADMIN with potential travel

As an essential contributor to the overall daily operations your input will be crucial toward smooth running days to uphold this dynamic principal. Your key support skills of fastidious attention to detail, resourcefulness, analytical problem solving in a timely manner and a truly awesome team member will lend to your overall success. This is a small active Family Office in NYC. There is a rotation of schedules within this support team to provide 24/7 coverage.

You will need excellent communication skills that exhibit a certain decorum, attention to proper/formal written content, ultra confidential discretion at ALL TIMES(!) you will be handling personal and business information and disseminating this important information to the proper recipients. There is a need for 24/7 coverage/mindset but this schedule will be rotated within the team of support. Your efforts will augment and assist the efforts of the key right-arm Executive Personal Assistant yet at times you will be engaging directly with the principal.

You may in fact be responsible to travel to various destinations to set up the location in a pre-arrival manner, hooking up printers and establishing local vendor support in addition to organizing entertainment venues, transport and accommodation.

It is an important role which will call upon your resourcefulness and professionalism. This is a superb experience.

Must have a valid Passport and the flexibility to travel unencumbered. A true affinity to assist and uphold the support requirements of the role.

Proof of Vaccination please.

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TRAVELING FAMILY ASSISTANT (French Speaking a PLUS)

TRAVELING FAMILY ASSISTANT (French Speaking a PLUS)

As a plus if you speak French, love travel, culturally inclined and enjoy wearing many hats to assist an active, fun, enthusiastic and upbeat family this is such a perfect post for you. A private family seeks a Family Assistant to truly be flexible, caring, intelligent with your choices and know intuitively what extra care will make the day go smoothly.

Responsibilities include but are not limited to:

* Provide assistance to two teenage children
* Engage children in extra-curricular activities
* Drive children to/from school and various after-school programs
* Responsible for maintaining children's laundry and cleaning/organizing their rooms
In addition, the Family Assistant will:

* Work with staff on various tasks related to the upkeep and running of household:
* Serve as a driver to the family on an as needed basis
* Assist with maintaining vehicles (ie: taking cars for service, weekly car washes and etc).
* Running errands
* Pet care including dog walking
* General housekeeping duties
* Research activities, trips, etc., for family members
* Make purchases of household and personal items
* Assist with planning and coordination of events
* Reconcile petty cash and credit card statements
* Assist with inventory control
* Miscellaneous tasks as needed
In order to be successful in this position, the candidate must:

* Must have a valid driver's license
* Previous experience working in a home setting
* Must understand the importance of utilizing discretion and confidentiality in the workplace
* Portray a professional demeanor, with respect for family's personal life
* Have excellent communication skills
* Have good judgment and ability to recognize priorities
* Have ability to work in a fast-paced environment
* Work well with others and maintain positive atmosphere
* Be flexible and have a 'can do' attitude
* Ability to speak French is a plus but not required
* Have ability to travel, both domestically and internationally (sometimes 1-3 months at a time)

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EXECUTIVE ASSISTANT/ PERSONAL ASSISTANT - NYC / W'Chester/ MONTAUK

This is a prominent post of complete right arm oversight, support and daily monitoring on a 24/7 clock for a prominent businessman. You will liaise with the executive team and the domestic support teams of staff members toward ensuring impeccable coverage. This is a business related post so you will be asked to make travel arrangements, schedule meetings, ensure monitoring of flight progress to ensure timely meeting of arriving flights in coordination of transport. Monitoring the minutes of meetings and all timeline advancement and careful progress reports as regards order fulfillment and many different manufacturers.

You will liaise with key professional people and all executive tier staff members to ensure the flow of the day. This is a demanding post which calls upon you to really hit the mark each day to ensure the smooth running operations. The principal travels a lot so there is a lot of coordinating with all the various teams which may seem fragmented at some times but it will be your job to collaborate and coordinate with all others toward a unified effort of upholding your employer to be the best at what they do within a stressful, hectic and demanding post.

Summers you will be asked to reside in the Hampton's during your work week.

This is a prominent post looking for a fastidious detail oriented person to coordinate all aspects of business and personal oversight, almost as an attaché.

Spanish speaking required

Ability to coordinate complex travel itineraries and be exceptional at monitoring progress of flights for delays and arrival times so all aspects of prompt meeting with ground transport is seamless

Excellent coordination of schedules and calendars and timelines with terrific follow up and follow through or punch-list items

Poised, refined and an excellent sense of style and design

Five+ years of hands on right arm support to a prominent C-level executive

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EXECUTIVE ASSISTANT - FAMILY OFFICE

Benefits:
* Depending upon experience and qualifications
* Health insurance coverage (including dental and vision)
* 401K Plan
* PTO
* Discretionary annual bonus and raise (performance evaluation required)
* Local candidates are most desirable, but family would consider relocation for the right candidate.


EXECUTIVE ASSISTANT - FAMILY OFFICE - PRESIDIO/SAN FRANCISCO, CA

Family Office located in the Presidio of San Francisco is seeking a dynamic, polished, organized, educated and experienced full-time executive assistant. This fast paced, highly visible position will be responsible for managing a unique blend of personal and executive assistant responsibilities. This position requires a passion for operating in a support and service oriented role, along with a commitment to high quality work and impeccable responsiveness. Schedule is on Monday – Friday at 8:00/9:00am – 5:00/6:00pm. Flexibility and responsiveness are extremely important for this role. Occasional domestic travel is required for the position.

Candidates must be comfortable reporting to the office daily. Local candidates are most desirable, but family would consider relocation for the right candidate. Start date is flexible for the right candidate.

RESPONSIBILITIES:

Manage heavy and ever-changing calendars including appointments, meetings and calls
Maintain contact and address lists for principals of the firm
Plan domestic and international travel including the arrangement of private flights, accommodations, car services, etc.
Field calls, answer emails and create correspondence while proactively prioritizing with minimal direction
Prepare reports, agendas, memos and recaps for key meetings
Maintain and track expenses for multiple entities working alongside family office controller and accountant
Gift purchasing, and management of all cards and correspondence to colleagues, clients and key contacts
Manage all day to day administration of office
Work on special projects and plan special events such as off-sites, dinners, board meetings, client meetings and other key events
Manage highly confidential and sensitive information with the utmost discretion
Strong and consistent follow-through on delegated tasks
The capacity to independently manage time and priorities within established structures and procedures
QUALIFICATIONS:
Ability to travel domestically whenever necessary (minimal amount of travel required)
Highly organized, detail oriented, proactive, excellent time management, efficient and service focused
Attentive to principals' preferences and style (intuitive to their needs)
Observant to the needs of principals to anticipate their needs (e.g., scheduling appointments at desired time, planning travel, etc.)
Ability to maintain discretion (confidentiality agreement is required)
Ability to be discreet with respect for principals' privacy
Ability to develop and maintain solid working relationships with professional and personal contacts
Ability to work collaboratively with family office and domestic staff (office environment)
Ability to easily take direction
Strong ability to communicate efficiently and effectively with principals, family office staff, domestic employees, contractors and vendors, family, friends, etc.
Strong technology skills and highly proficient with Macintosh, PC, family office software and Microsoft Office software including Word, PowerPoint, Excel and Outlook
Ability to handle varied and multiple administrative assignments with excellent judgment, precision and diplomacy
Flexibility and willingness to work odd hours when necessary
Exceptional writing and editing skills
Deadline oriented with the ability to handle multiple priorities
A high level of respect and discretion for confidential information
Positive attitude and ability to handle responsibilities with ease and calm demeanor
REQUIREMENTS:
Bachelors Degree
5-10+ years of consistent and recent full-time executive assistant experience working in family office
Seeking longevity (e.g., 2-5+ year commitment)
Ability to complete extensive background checks, motor vehicle checks, drug tests and psychological evaluation

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ADMINISTRATIVE ASSISTANT - SHELTER ISLAND

We are looking for an office assistant to join our team. Candidate must be dependable, responsible, adaptable, honest and with a high level of integrity; self-motivated, open to grow and learn, highly professional, excellent inter-personal, communication, and organizational skills and discretion to the Principal.

Major Responsibilities:

Work as part of a team to coordinate needs and logistics surrounding Principal and his estate team.
Calendar management
Maintain a complex, organized filing system that is shared by the group and establish own filing system for individual projects and responsibilities
Work with accounting team to manage weekly bill pay and monthly invoicing/expense reporting.
Project management
Heavy Data entry
Ad-hoc projects as needed
Ability to manage highly sensitive, confidential information with complete discretion
Ability to work as part of a team with a can-do / no task too small or big attitude a must
Would report to Estate Manager and Chief of Staff
Serve as point person for mailing, supply ordering and vendor relations
Manage multiple emails daily
Requirements:

Minimum 3+ years of experience as an Executive Assistant
Bachelor's Degree
Proficiency in Microsoft Word, Excel, Outlook, Affinity Publisher and Apple products.
Experience working in a highly professional, dynamic and fast-paced environment and to remain poised under pressure
Positive, flexible attitude when responding to the changing requirements of the Principal Excellent verbal and written communication skills
Articulate and well-mannered
Flexibility to work overtime as needed
Strong organizational, project management and problem-solving skills with ability to multi-task
Extremely detail oriented
Excellent time management skills, including the ability to prioritize work effectively including timely and efficient management of out-of-pocket expenses, project updates/project deadlines and other submissions to Office Manager
· Ability to work autonomously

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JUNIOR PA/ADMIN - FAMILY OFFICE - NYC

This is a post which requires you be highly organized, detail oriented and have the ability to prioritize requests so you are able to ensure you can complete tasks in a timely manner at an elevated level of expectations. The choices you will be making will be reflective of your employer and family - NYC experience within a sophisticated estate will assist you toward liaising with various vendors, accomplishing tasks, purchasing gifts and following up with cards and special touches that represent the wishes of the family.

It is essential that you are fully familiar with QUICKBOOKS for all bill paying and keeping track of expenses for various properties. The Estate Managers and Assistants will send you a multitude of invoices and payment requests so it is imperative to your success and comfort within the post that you have the ability to be fully adept with all data input and management within QB.

At various times you will be required to organize flights & hotels for staff members along with vendor interaction and management when it comes to events and party planning and construction and maintenance. Must have a true interest in travel, restaurants, cultural interests, designers and architects on both coasts and the ability to finesse reservations and sort complex travel arrangements when necessary.

This is a true right arm post to the existing Operations Manager for the Family Office.

We are looking for a professional with a great connection to follow-through, preparedness in advance of the need arising, an interest to understand the employer so you step into the manner/style of their expectations, a true interest toward generating a completed perfected work product and an ability to retain important relative and pertinent information. You will be seen as the person who has to be steps ahead of your direct-report and of course interact with the family members and their team of trusted professionals.

It will be best if you have worked within a Family Office before and been involved with the oftentimes fast paced, energetic, hectic and at times demanding schedule.

Excellent mathematical aptitude, resourcefulness, 5 years direct experience and fully familiar with NYC and the Hampton's.

A thorough background report will be conducted along with verifiable references.

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Please submit your resume so we may meet with you to discuss the next steps within your career path.

SHELTER ISLAND JUNIOR BUTLER & CARETAKER ASSISTANT - FULL TIME - YEAR-ROUND

The Junior Butler/Caretaker Assistant is responsible for supporting the members of the Facilities Team as well as performing key tasks within the estate.

This is a fabulous position for an energetic knowledgeable candidate with service experience along with mechanical and technical aptitude. If you have say, worked in a restaurant/cafe where you have performed table service and ensured guest-satisfaction and also you are mechanically inclined, can assist with light painting and troubleshoot IT issues and also watersport activities then this will be a perfect blend of a great many things that interest you. You can build your knowledge and gain incredible experience and have a super work environment.

Mechanical Aptitude
Guest Service/Table Service
Concierge assistance
Technically inclined, trouble-shooting IT Issues
Ability to drive and have a car
Background check and verifiable references
Caretaker support; painting, light repair, light plumbing and mechanical care
Key Relationships: Reports to: Estate Manager

Requirements:

High school diploma or equivalent qualification.
A minimum of 2 years' working experience in a similar role.
Ability to work with hardware tools and power equipment.
Extremely organized with good communication skills.
Detail-orientated with an aptitude for problem-solving.
Self-starter and able to see projects from start to finish.
Adaptable demeanor, able to adjust with little notice.
Major Responsibilities:

Supervising and/or assisting vendors with assigned work.
Regularly check residential property spaces to identify issues with property structure, hardware, plumbing, hvac, mechanical failure or breakdowns.
Perform repairs on company equipment or appliances.
Detect and report the need for major maintenance repairs.
Respond to manager's maintenance requests in a timely and professional manner.
Small repair plumbing, electrical and safety systems.
Conduct performance assessments of company appliances, such as refrigerators, microwaves, stoves, ovens and coffee makers, etc.
Provide direct manager and others in workplace with support and guidance on maintaining their equipment.
Perform basic tasks including painting and filling crevices, clean facilities, helping with moving stuff and managing maintenance repairs.
Act as valet as needed
Support Butler in guest facing duties, as needed, including but not limited to: bartending, serving, driver, providing assistance for outdoor activities (kayaking, paddle board, bikes ,etc).

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ON PROPERTY, CARETAKER/ ESTATE MANAGER

This is a dream job for a horticultural minded, outdoorsy sort of caretaker/ property/estate manager. There are fields and a horse paddock, orchard, flowerbeds, pools, fountains....it is a large property that needs constant tending to. It has a deer fence, a regular fence, mending and maintaining the fences, tending to the pastures and expansive rolling lawns that are groomed and manicured, tree care - limb pruning and branch cutting.

The livestock oversight is for a few sheep and a happy elderly horse. It is important that you understand systems of security, irrigation, that you are technically minded, there are cars, tractors, a barn, several out-buildings, a pool house and 5 car garage, mindful care of generators, water pumps and all electrical/mechanical systems, dual oil & propane heat, HVAC and utilities.

The buildings typically are 1900 vintage brick and wood-shakes. This is a 45 Acre property and it is needing the caring attention of a live on property energetic professional who really wants to take it on...to live on the property in a comfortable accommodation and tend to the constant ever needed maintenance.

The ability to be a jack-of-all-trades sort of handyman is essential with painting, light plumbing and repair abilities and certainly mechanical and technical and the willingness to ensure smooth running systems and the overall health and vitality of the grounds + plantings, the structures, the system and certainly the animals.

You will be responsible for establishing your own schedule and determining the flow of the day. The family uses the property as they like but reside in NYC.

Verifiable references
5+ years of related experience on an estate, caring for a large compound and livestock
A love of animals and being outdoors, a self-starter and honorable/trustworthy and reliable
Being handy and enjoying maintenance related sort of labor
Knowledge of plantings, horticulture and yard/lawn care
Must be comfortable working machinery; tractor, snow plow, care of stable, and ensuring top tier cleanliness
Ability to drive, able to lift bales of hay and climb ladders
Ability to tke initiative and problem solve
Security minded and proactive, preventative
The wonderful small family has a passion for this property, they love it and only want a person who appreciates it as much as they do so there is an organic sense of wanting to make improvements and see that the daily ongoing care and maintenance is assured to a top level of delivery. This is a family who will want for you to be in place for a long healthy working relationship.

A background check will be conducted

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WEST VILLAGE NYC - FAMILY ASSISTANT

An active family requires a diligent and enthusiastic assistant to keep them scheduled and organized and on-track. There are quite a few moving parts at the moment with an imminent household move so planning/ logistics/ inventory and ORGANIZING is essential to fill the immediate needs but in an ongoing basis maintaining a contact list and all updates, working with the 2 Housekeepers and the Nanny to pitch in as needed - this is a very friendly caring household with a pitch-in and assist philosophy - everyone helps one another toward achieving best favorable outcome for the family.

It is important that you are able to drive - you will be asked to use the family vehicle to perform errands. Looking for excellent technical abilities, working on a MAC. Ability to organize files, use DropBox for files and all paperless filing, all calendaring and scheduling, overseeing some of the maintenance and vendors, some travel scheduling although this is not a prominent request presently. Be an excellent communicator and formally correspond and reply to emails, excellent research and being resourceful. Ensuring stocking and supplies are kept up.

The family is looking for a true right arm assistant to pitch in and care to make a difference in their day by getting up to speed with their likes and preferences and ensuring the day runs smoothly by augmenting these pertinent aspects that make a profound favorable impact.

Excellent references
Five years direct Assistant experience
Working knowledge and full comfort with Mac and all tech
HIGHLY ORGANIZED in all aspects - how you manage filing, information and the visual aptitude that knows how to arrange a logical, cohesive storage room, itemizing inventory and creating systems toward optimum efficiency. This is a busy family - they want to be is a clean, smooth running organized household. They are looking for you to be creative, inventive, think outside of the box, work well with others and be a self-starter by taking initiative.

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RHINEBECK - LIVE OUT, CARETAKER

PROPERTY CARETAKER - RHINEBECK HUDSON VALLEY

The idyllic Hudson Valley is a gorgeous area to work. This is a wonderful small family with a remarkable home and property needing to have someone take special interest in its care.

The property caretaker will be responsible for the day-to-day management and upkeep of all grounds and property, in addition to overseeing staff, vendor and contract work as it pertains to the household. The caretaker should be a 'jack of all trades' who has extensive knowledge and experience with grounds, equipment and animal care as well as household administrative tasks. A proactive nature paired with the ability to pivot between a wide variety of tasks is essential to the success of this position.

The position consists of a 5 day work week, with Saturday and/or Sunday being part of the schedule. Flexibility is key; Hours will vary depending on each day and the family's schedule.

Regular Duties may include but are not limited to:

Full management of operations as it pertains to the property
Completion of daily caretaker's log, mail/ bill sorting, and staff schedules
Preparation and management of projects both long and short term, including: status/expense reports, employee schedules, contractor duties, etc.
Daily care and maintenance of animals and enclosures
Routine maintenance of grounds (lawns, rye fields, fences/gates, trees), surrounding roads, pond, and wells
Routine maintenance and management of outdoor equipment
Identification and monitoring of all issues within the house including fuel levels, electricity and appliances, building systems, rodent traps, etc.
Maintenance of fireplaces, wood stock, and kindling
House setup/ breakdown when family or guests are in residence
Management of seasonal supplies (humidifiers, festive decorations, fans, space heaters, luggage)
Requirements:

Excellent references required
Minimum 2-3 years related experience working on a comparable property for a private family
Flexibility in scheduling with willingness to work long hours and overtime as needed
Ability to oversee numerous staff, vendors, and contractors
Be able to coordinate and organize larger parties or special events.

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DRIVER / CHAUFFEUR - MIAMI/ NYC

Responsible for transporting the entire family inclusive of their precious children is of critical importance. Looking for an experienced, trusted, reliable driver who is fully familiar with both NYC (and surrounding tri-state area) and Miami. There may be periods of the family traveling out of the country in which case you will have down time for vehicle maintenance and care.

Looking for an energetic professional who is poised, courteous, unflappable, respectful and KIND. Much enjoy working with a family with children as they are priority ONE – their wellbeing and security. You will be asked to pick-up and drop off to their various activities ensuring safe and secure transport.

Ability to run errands as needed. Fully familiar with all key notable destinations of gallery's, museums, theater, stores, restaurants, private airports, and all the essential short-cuts, back roads and being able to navigate safely throughout the hectic traffic of the metropolitan areas.

Clean Driver's License, impeccable references and background with a family.

Looking for long-term employment experience with high-profile family. Fully available to travel and be in one location or the other which may mean being away from home base. This is critical to your happiness within the job - having the full flexibility to be travel as needed, for as long as needed and to be able to have a full "service-mindedness" toward being the trusted professional for the family.

Full background check and verifiable references.

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3/4 X PER WK. DRIVER/CHAUFFEUR

If you are looking for extra days within your schedule and can pick up a few days each week, one of our clients requires an experienced Chauffeur for 3 or 4 days per week, these days may vary from time to time but currently they are looking for Tuesday, Thursday and Friday from 9:00am - 5:00pm. Looking for a professional with minimum of 5 years' experience.

Pick up area of Manhattan is in the West 70's - at the end of the day you can take the principal's vehicle home if you have a garage or driveway (cannot be left on the street)

Must have excellent driving skills, fully familiar with NYC and area, excellent communication skills and willing to run errands by taking the housekeeper to the store for supplies and doing random errands.

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YEAR ROUND FULL TIME FAMILY CHEF - NYC & EAST HAMPTON

A great active family is looking for a professional who truly adds to their daily meal enjoyment by bringing their creative talent and knowledge of healthy ingredients to meal prep. This is typically looking for a more casual family-style sort of preparation with meals that are healthy but not over fussed and overworked. Looking for a flare within family casual, healthy home-style meal prep.

In the summer they love the farm-stand special pick by local farmers, they enjoy "real food" that has authentic uncluttered delivery and simplicity. Typically dinner service but occasionally looking for some lunch prep and snacks. Healthy - wholesome - good ingredients. Must be clean in your attention to care of the workspace and maintaining a clean well cared for kitchen - although there are terrific housekeepers to assist there is no patience for a messy Chef who doesn't monitor their own space.

Typical schedule covers the weekends with a Brunch on a Saturday or Sunday. Summers there is entertaining.

Beautiful accommodation while in the Hamptons

Must drive
CV-19 Vaccinated
Culinary trained
Attention to healthy ingredients
Creative and engaged in the process of joyful cooking of wholesome meals
Excellent references.
Great vendor/supplier contacts
Organized and attention to cleanliness
Sourcing, pantry rotation, menu planning

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HEAD CHEF - DUTCHESS COUNTY, NY - HUDSON VALLEY

A head chef is needed for a busy family of four in their primary residence located in Hudson Valley. The right candidate will have experience preparing meals that adhere to the family's individual dietary restrictions and preferences. They will also have to possess experience in heading the food and beverage department as this will be required for the role, including but not limited to: ordering, inventory, budgeting, scheduling of chef team and maintaining stocks for chef kitchen and family kitchen. Weekly menu planning is crucial so the principle can review and approve before supply orders are placed. You will also lead the other chef, as two in total are required to provide the family with 7-day coverage. The schedule will be formulated to be a fair balance of days on and off, rotating weekends, holidays, etc. The main meals prepared by the chefs will be lunch and dinner, however flexibility is required per the principles needs. Travel may also be required should the principle need coverage at another residence.

Inventory: Overseeing the ordering and stocking of the kitchen from the chef's dry pantry to the family kitchen dry pantry, working with the housekeeper to ensure family's needs are Fresh, local and organic orders should be placed from locally sourced vendors as per the weekly menus and any guests that could be joining. Produce and proteins should be sourced from principle approved vendors, keeping in mind the principal's dietary preferences, likes/dislikes and any allergies.
Budgeting: Keep track of spending and costs to reduce any food waste and over Keep within budget or get approval from principal for any spending that could exceed the set established amount limit.
Daily Menu Planning & Preparation: weekly menus formulated according to the family's preferences and taking into account any guests joining a Menus are to be submitted by noon every Monday so principal can review and approve or make changes. This includes freshly prepared family snacks and any other requests for family staples. Chefs should also keep track of dishes family likes (and dislikes to avoid serving again) and compile a folder (with pictures if possible) to include in future menu rotations.
Weekly Kitchen Walk Through: check stock levels, remove expired items, test all equipment and alert the head housekeeper so she can coordinate service and/or Make sure any family items the chef provides outside of what the head housekeeper orders is ordered and stocked to have on hand. Clean and sanitize the chef kitchen, pantry and any other area that falls under the chef's responsibilities.
Chef Kitchen Maintenance: chefs are required to clean and maintain work areas between meals and at end of day, sanitizing and leaving ready for the next morning chefs' All trash management from the chef kitchen also falls under chef responsibilities.
Family Food Preferences, Dietary Restriction & Allergies:
Vegetable heavy dishes (2 servings) with limited starches (1 serving) and a choice of protein (1 serving) (red meat maximum 3x a week)
Healthy, fresh and organic in season ingredients no heated oils or Ghee, small amount of salt used (principles preffer to salt and pepper at table)
Yeast free diet, no seeds or nuts, no shellfish, no soy, no processed foods
Some meals may be vegetarian only, so please have experience with preparing strict vegetarian dishes (most lunches are preferred vegetarian)
Both children have allergies, either similar or individual to child (a list will be provided)
Further detailed information and guidelines will be discussed during interview
The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee's immediate family members. A work phone and work computer will be provided for the administrative side of the job. Two weeks PTO to start and a yearly job performance review and end of year bonus at the principle's discretion. Must be able to pass a background check and have a passport, green card or EAC to be considered for the position.

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CHEF - NYC & WESTCHESTER with TRAVEL

This is a great family with an expectation of beautiful meal preparations in a casually elegant manner of enjoyment. They absolutely love trying new items in a mindful healthy nutrient dense preparation which is served Family Style so they may help themselves. They entertain sparingly but do enjoy the close conviviality of friends and family in an intimate private setting. they are very REAL and live in an authentic appreciation of the great joys of excellent meals and sharing with family and very close friends. Although they could go all out they elect to keep their humble style filled with essential engagements.

Your meal prep considers the family in healthy clean choices with thoughtful selection of ingredients, attention to the origins/organic as much as possible - farm to table, farmer's market, local fare, excellent provisioning and being super switched-on in your care as pertains to fresh ingredients, organized clean pantry and appliances, procurement and shopping and being plugged into an ever changing diverse meal offering.

Culinary trained
Along with this daily more relaxed requirement there is need to have the ability to prepare Hors d'oeuvres for some of the family's philanthropic/events,
Excellent meal planning
Former excellent experience
A true desire to be flexible and to be of service
Engaged in meal planning and preparation that is inventive, inspired, healthy and creatively wonderful
Excellent sourcing
Discreet and respectful
Excellent clean background
Excellent team player
Important that you are able to drive and a plus if you have a car although a car with be made available if needed
ABILITY TO WORK WEEKENDS
ABILITY TO TRAVELTO ADDITIONAL HOMES
Clean attentive care to a super organized and clean kitchen, appliance's and all pantry/storage space
A thorough reference and background check will be conducted
Ability to perform a tasting

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CHEF - LA with Summer in the Hampton's

CHEF - LA, with Summer in the Hampton's

This wonderful family is looking for a west coast Chef to prepare masterfully curated food for them when they are in residence at their LA property. There is an east coast Chef and they require a professional for their west coast needs.

This is a very calm elegant household. They want a true professional who is capable of ultra VIP awareness of the expectations of a top tier post. Attention to detail, an excellent demeanor, wonderful experience, cleanliness within the work space, excellent provisioning and ready to pitch in and be available toward fulfilling the needs of kind gracious employers. Exhibit a great sense of direction, menu planning, excellent selections and working with a team of staff to ensure a cohesive collaboration with the other Chef. It is essential that you run your kitchen smoothly and with the greatest attention toward exceling on a daily basis. You will not be working the entire year when the family is not in LA. You will however be required to spend the Summer months in the Hamptons.

Excellent references, beautiful plating, background check will be conducted and the ability to advance ASAP.

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NYC CHEF (flexible to travel)

NYC CHEF (flexible to travel)

A respectful, gracious and kind family requires a second Chef to provide the full meal coverage for the day. Your care will be offset by another Chef and alternate schedules accordingly. This is a "foodie" sort of family with a great passion for wonderful provisioning and sourcing always with a keen awareness toward organic, nutrient dense, healthy choices and exquisite plating in a refined manner of service.

The household is a fully staffed properly run and finely appointed household although not stuffy or rigid ....an authentic wonderful household that fully enjoys conviviality, gathering with family and friends and enjoying excellent quality meal prep and service.

Saturdays are required within the schedule. On occasion travel to other destinations is required where you will be provided accommodations.

This is a family of 5, a full staff team inclusive of Servers to assist the kitchen and fine appointments as regards all aspects of a beautiful table service.

The schedule typically is split between morning shift for a week on and afternoon into evening shift for a week.

We require 5 years' experience within private family service

Verifiable references, and a background check will be conducted, a valid Driver's License

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ROTA CHEF - ATHERTON, CA

MICHELIN STAR* EXPERIENCE - ROTA CHEF - ATHERTON, CA

This is a very health conscious family looking for a nutrient dense varied menu that is creative with mindful selections that are free of sugar, inventive substitutes, creative delivery of super foods and a full array of a fuelling nourishing super-charged diet that maintains optimum health.

They will only review candidates who have Michelin Star experience and who are comfortable working with another Chef on a Rota basis.

As an extremely active family the emphasis is on meals that sate, are visually pleasing with beautiful plating and an unwavering attention to broad-spectrum nutrient delivery.

Emphasis on healthy Indo-Pan-Asian cuisine along with Ottolenghi styles to their love of Mediterranean cuisine - healthy, clean, fresh ingredients. It is imperative that you are incredible at your ability to provision to the highest level of attainment; stocking and sourcing the freshest of fare and always delivering the freshest clean flavors of pure and organic foods/ingredients. There will often be call for entertaining on a prominent level of VIP, C-level multi-cultural business leaders so you will need to float between both large and intimate gatherings where the emphasis is on unflappable meal delivering that is equally as refined and tasteful without losing the level of optimum delivery of incredible fresh flavor that is in keeping with a creative healthy menu.

Often there will be requests for interaction with additional professionals who work with the family toward their dietary, health, fitness goals - your knowledgeable influence and input will be requested. Menu planning.

Weekends are required, this is a LIVE OUT POST

Verifiable references, background check, must Drive with a valid CA license. Must be great around family and children and guests.

Looking for a clean conscious Chef who loves what they do and will want to assist the family in this capacity as a trusted addition to their staff.

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CHEF - NORTH FORK

CHEF - NORTH FORK

This is a very gentle post as a chef for a small family looking for Lunch & Dinner service Thursday through Monday and leaving prepared meals for the other two days. They don't really entertain during this time so it is a very basic job whereby bringing your creativity and love of what you do to really bring great joy to their day.

They enjoy all ingredients and ask for the creation of a weekly menu for review in advance. If necessary to make it easier you have the abililty to stay over in the Guest Cottage on the property while you are working. You will cook in this kitchen and take the preparations to the maiin house where they will serve themselves so it is really quite and easy post.

Asking for stocking and supplies and procurement of items, ingredients. They adore the local fare and always enjoy "in season" produce from the diverse array of vendors.

They are looking for an earnest, upbeat professional with integrity who loves what they do.

Must have excellent references, we ask for plating images, ability to drive and a commitment to your creative talent.

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SEASONAL WEEKEND HAMPTONS CHEF

SEASONAL WEEKEND HAMPTONS CHEF

Beginning as soon as possible - this small family is looking for an excellent, refined and experienced chef to provide beautifully plated, well-thought out meals of Breakfast/Lunch and Dinner each weekend from now until September Labor Day. During the last two weeks of August into September Labor Day the request will be providing your care each day as they expect one adult child to visit.

As "foodies", they have a real love for the local farm fresh/Farm-to-Table, organic, really beautiful preparations that are nutrient dense yet light and full of flavor. You will be required to be the completely responsible person to plan menus, shop/provision, prepare and serve - they are literally going to keep it quiet without plans for any large gatherings or entertaining but rather seeing their weekend at their home as a complete respite to recharge for their busy work weeks.

There is weekend accommodation on the property.

Verifiable references and knowledge of the Hamptons vendors and markets. A love for what you do.

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SAN FRANCISCO BASED + HAMPTON - CHEF

This is a beautiful fun and happy young family that loves the convivility of entertaining in an intimate small setting and especially with close family members. The Mrs. is more in keeping with the true organic macrobiotic/farm-to-table preference and the husband enjoys everything healthy comfort food. Looking to have portion control along with caloric intake for the meals, especially focused on nutrient dense excellent fare.

Must be fully flexible to travel as there will be call for this to accompany to the other fully stocked households. Must drive.

Hampton's is on the list of locations and this is with accommodations of course. The emphasis in this beautiful area to know your vendors and have a relationship with them local purveyors is important especially in the Hampton's when getting around has become so difficult to get groceries and know the locals for the best anf freshes of ingredients.

Must be a happy upbeat foodie who exhibits a true passion for their craft in preparing beautifully plated meals that not only have eye-appeal but have such a great burst of flavor. Please love what you do if your are applying as it is a transferrable energy when it comes to food and imparting excellence*

Five years top tier experience within a wonderful household

Excellent references, full background check.

Stunning plating

Available to start!

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CHEF - NYC * HAMPTON'S * MALIBU

This is a "FOODIE" family that loves beautiful, creative, ever-changing meals with well curated plating and attention to all sourced ingredients. The successful candidate will be able to exhibit a vast repertoire that is flavorful, inventive and inspired.



Looking for an energetic creative chef that is part of the current culinary discussions and brings innovative preparations to the daily servings - as a passionate chef enjoying loving what you do and being challenged or being afforded the permission to be fully inventive to follow your creative culinary "wish-list" you will be in a great household to bring your high-profile, exclusive talent to the table !!



Must Live out in NYC, travel through Summer to the Hampton's and live on the property and travel to Malibu and again live-on property in Malibu. So, clearly you must be fully flexible to travel and spend time as needed by the family so, please ensure you consider this when making your application.



We will be looking for excellent and beautiful plating images evidencing your creative aesthetic.

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GALLERY OFFICE ASSISTANT CHIEF OF STAFF - NYC

Within this prominent post your responsibilities are as a full-on right-arm director to uphold the requirements of the CEO within a busy fast paced international firm. Tasked with upholding the team of Assistants and Admins toward a day that runs smoothly and engages with top level artisans, curators, clients/collectors from any number of locations worldwide. Scheduling/calendaring, public relations, timeline logistics, working within all facets of exhibits and shows, marketing, guest-relations, social media outreach, event coordination, support of the CEO.

Five year former, art/gallery/curator/ related employment is essential.

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DOMESTIC HOUSE COUPLE - GREENWICH, CT

This is the care of a husband and wife, there are no pets at their Greenwich CT home. They have a PA and a Chef and a Grounds person. The home is quite large with a pool.

Their main home is in New York City.

Looking for a Live Out couple to reliably care for the household; ordering supplies, laundry and ironing, cleaning and general cleaning, care of kitchen appliances/polishing stainless steel. Some prep work or assistance at meal time if the chef is away; plating/serving/setting the table and clearing the table, starting and emptying the dishwasher. Ensure china and glassware cared for, inventory, rotate wardrobes, keep tidy & organize storage, trash & recycles. Rotating food in the fridge, ensure expiry dates, stocking and souring supplies. Ensuring bar and beverage service is maintained.



There are various trades to maintain much of the property - so, you oversee the completion of duties, walk around to ensure maintenance issues and care for the upkeep of the property. There are grandchildren so when they visit there are hand prints to clean.



They are hoping for a flexible couple where some weeks are a bit busier than others and while some weeks they are not at the house at all. So they would like to have two days off per week: usually Monday and Tuesday or, Tuesday and Wednesday. There is health care.

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LIVE OUT GREENWICH, CT - DOMESTIC COUPLE

This is a finely appointed household of museum quality pieces requiring attentive and mindful care to ensure their integrity. You will need to be attentive with an eye for detail and an unflappable level of care to see the needs before they become apparent to the principals. The principals greatly enjoy their space and the items they have curated in decoration so they see things that others do not - it will be important that you have the ability to ensure a guest-ready level of cleanliness at all times and are intuitive to the needs before they arise and prepare accordingly.

RESPONSIBILITIES: The Domestic Couple will work together as a team to ensure the smooth running of the household, keeping the household in pristine condition and guest ready at all times, maintaining the property and providing driving duties. This is a live-out position. Responsibilities include, but are not limited to: • Maintain home in a sanitary manner through washing, cleaning and daily housekeeping • Dust furniture, light fixtures, window sills, etc. • Sweep, mop and vacuum floors and carpeting • Cleaning and sanitizing bathrooms • Providing ironing and laundry services • Maintain supply inventory of home as directed by Household Manager • Closet organization • Assist with housekeeping tasks at other properties when required • Provide light cooking as needed • Assist Chef with miscellaneous tasks including setting table and serving • Assist with event planning • Perform miscellaneous tasks as needed In addition, he/she will be responsible to: • Provide transportation for family as directed • Conduct minor home repairs as needed • Schedule appointments for and oversee maintenance of home • Assist with maintenance and upkeep of automobiles • Perform errands including personal shopping • Inventory management • Maintain outside of home - snow removal, light gardening In order to be successful in this position, the /Domestic Couple must: • Have minimum five years experience • Experience working with fine arts and antiques • Understand the importance of utilizing discretion and confidentiality in the workplace • Be flexible in scheduling time • Be familiar with driving in New York City and Westchester County • Be able to multi-task • Be fluent in English • Be able to lift 25 pounds • Be a team player, work well with others • Have a valid U.S. driver’s license • Be comfortable with dogs • Be a non-smoker The position offers an excellent salary and benefits.

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HOUSE COUPLE - SCARSDALE - LIVE OUT (with TRAVEL)

This is a small private family requiring the full-charge, hands-on attentive care of a skilled Domestic Couple to perform the upholding duties to fully assist the family.

As part of your post you will be providing pristine household maintenance of handyman, housekeeping, driving to and from Manhattan as needed, assisting the Estate Manager as necessary and also packing and unpacking for travel, wardrobe and closet maintenance, driving the teen children to their appointments and their after-school commitments.

Must be fully tech savvy, ability to research, purchase online supplies, trouble-shoot tech issues, update devices, interface with household smart technology
Ability to travel - this may involve international travel or extended travel of one month domestically
Excellent driver, familiar with Westchester and Manhattan and airports & entertainment venues - comfortable driving with children
Clean and verifiable background and excellent upholding references
HANDS ON FULL CHARGE Housekeeping; general and deep cleaning
Packing and unpacking -wardrobe and closet care
Highly organized, preemptive and guest-ready preparedness
Light maintenance in preventative and "fix-it" care; plumbing, painting, light construction
Being the full care provider for the family in every capacity of upholding and supporting them in their busy day
Unwavering discretion and confidentiality AT ALL TIMES

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DOMESTIC COUPLE - LIVE IN, New Jersey

As the live-in Domestic Couple for this husband and wife you will be responsible for all the stocking and provisioning. They are looking for an awareness of Kosher sensibilities in every regard of keeping house, acknowledging the holidays, and kosher cooking and storage. The existing couple are retiring and you will be stepping into a very efficient running property along with extensive house manuals and all necessary vendors, contractors, purveyors and the information required to jump into being in place.

The accommodations are wonderful and separate from the main home.

The daily care will need to consider ocean exposure and minding all weather care inherent to the effects of salt water/air. The duties are hands on in the full capacity of running the property/grounds and overseeing the running of all matters of concern indoors inclusive of all housekeeping and laundry, cooking and shopping, dealing with vendors and contractors, maintenance and light handyman work to ensure systems are running smoothly and improvements and maintenance are cared for.

The extended family expands to a much larger consideration for Holiday and events with adult children and grandchildren whereby the home becomes an active household from time to time. There is another property in Manhattan that you will be asked to travel to from time to time along with a Florida property to travel to and do pre-arrival prep to ensure all aspects are clean and ready, stocking of pantry and fridge, and freshening the household.

This is a post that is looking to fill as soon as possible.

Must be Work Authorized, former Domestic Couple experience, aware of the necessary care for a Kosher household in all aspects.

Must have Smart-home, security awareness and excellent expereince and verifiable references. A thorough background check will be conducted.

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Domestic Couple - LIVE IN

As the couple for the immediate husband and wife you will be responsible for three daily meals along with cleaning and maintenance.

The extended family with the adult children and their family w/ grandchildren will make for an active time during the various holidays. It's active, energizing and fun.


There will be necessary care of vendors and contractors, maintaining the health of the different outdoor and indoor concerns, hOuse keeping and laundry, changing beds, cooking, setting and clearing the table/ambiance, shopping and provisioning....doing all the necessary duties toward caring for the family and household.


Traveling to additional homes as needed.

Couples should have former work experience together before, must drive and be comfortable cooking.

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LIVE-IN HOUSE COUPLE – KOSHER HOUSEHOLD - FORMAL CHEF TRAINING a PLUS

LIVE-IN HOUSE COUPLE – KOSHER HOUSEHOLD - FORMAL CHEF TRAINING a PLUS

This busy family requires a Live-in House Couple who is fully capable of excellent cooking/meal preparation (Kosher knowledge required) along with all housekeeping, care of indoor/outdoor areas, laundry and making beds, driving as needed and being the "go-to" support to their busy life in caring for all errands and maintenance as well.

Formal Culinary training ability to drive and care for vehicles
Maintenance and care both indoor and outdoor - your knowledge of light plumbing, painting and light electrical is a plus
All sourcing, stocking and ordering of supplies
Technically savvy and computer/smart tech knowledge
All laundry, ironing, bed making, closet and wardrobe care - Housekeeping
Must have impeccable references and a great work ethic.
The accommodation is a new apartment above the garage with a kitchenette. Culinary training with Kosher sensibility is required. You will be responsible for all aspects of care for this busy family to mind their property in the New Jersey, Manhattan and Florida locations. You will be required to travel between the households to ensure that each location is fully stocked and clean and that everything is in working order and guest-ready.

There is a broad spectrum of duties that involve both indoor and outdoor oversight. You will need to drive and become familiar with the local vendors and shops, errands and shopping and provide light cooking of family-style meals.

You will be responsible to monitor the various vendors which may be needed from time to time to ensure they are scheduled, that they perform the repairs and that mechanically and technically things are running smoothly. Must know security systems/smart-home tech and make certain you confidentially care for this beautiful family.

It is a big job and there are certainly going to be busy times with all family around during holidays and summer time...otherwise it is caring for only the husband and the wife in their day to day needs and ensuring the day runs smoothly.

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NYC - LIVE IN, DOMESTIC COUPLE

A magnificent Manhattan townhouse, appointed with the finest state-of-the-art technology, all up to date mechanicals and luxury operating systems requires a refined and energetic House Couple to live in and bring their excellent experience and skills to ensure an overall wellbeing. The caliber of service is 5-star exclusive and top-drawer on every level. There is a team of staff, each responsible for delivering 100% in being of service toward their duties and as respectful team members - readily able to cross over within their hands on care to ensure seamless operations.

You will be required to oversee the day to day safe operations of this beautiful home filled with the finest appointments and always active and busy with much going on. The balance of duties will require formal and informal table service, hands-on housekeeping and hands-on mechanical and technical oversight/troubleshooting and knowing when to call in the service contractors. This is a 24-7 live in post, you are required to spend each night at the household but for your vacation. For this requirement you must carefully determine that it fits with your lifestyle as it is asked that you are the daily stewards of this property to ensure it is running smoothly, receive packages and monitor the intricate systems, housekeeping and laundry, care of all fine appointments from art to antiques, rare items and beautiful linens and couture wardrobe. The days and the demands vary upon the actitivies of the principals - it is essential that you feel energetically engaged to jump into the day.

Please give this your discussion to ensure, as a couple, that you feel committed to the task of living within this property and dedicating yourself to the daily oversight. You will report to the House Manager and be part of a full team of housekeepers, chef, security, driver and servers.

Five years of excellent experience with verifiable references - an intensive background check will be conducted.

Full hands on experience with housekeeping and laundry duties, table service and maintenance and mechanical knowledge.

During Covid the requirement for everyone's safety is calling upon a stringent awareness of cleanliness and deep cleaning and being prepared to stay in a lockdown mode should there be a call for this.

We look forward to speaking with you further and receiving your resume.

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HOUSE COUPLE

Looking for a highly energetic/athletic and motivated House Couple to live on the grounds of this property. Asking that you have excellent ability to manage all aspects and work well with others as a team. You must know how to trouble shoot both indoors and out and remedy minor problems. Be capable of caring for the grounds and the various out-buildings - be technical and mechanical. One of the couple must cook and house clean inclusive of laundry. Must drive, run errands, provisioning, shopping and be highly organized, thorough and professional. Some semi-formal serving with family dinners. Must work well together, be kind, be flexible and wish for a long term post. Must be legal and must drive

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ESTATE COUPLE - MULTI PROPERTY MANAGEMENT COUPLE

Manage all aspects of hiring and firing and training staff, overseeing the quality of their work, manage schedules, implement all sick days, personal days and vacations. Massive undertaking within a grand property - multiple buildings, substantial art collection, beautiful furnishings, multiple staff members, high profile parties and events, strict confidentiality and security. Know exactly how to provide excellent unblemished proper guest service/owner care, impeccable housekeeping, attention to detail and ensure that valuable appointments whether it be art or antiques are securely cared for at all times. Interface with all aspects of corporate office and liaise with jet and yacht staff. Large event planning. This is a large undertaking on all levels of domestic estate management care in a combination of hospitality management, engineers and systems, facilities management, construction & project management, pristine housekeeping knowledge on all fronts and budgeting and finance.

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ESTATE MANAGER - IRVINE CALIFORNIA

Our client is in search of a true gatekeeper ofering right arm support to keep their home running smoothly. The ideal candidate will be a master at household and personal calendar management, project management and creating high end intimate dinner parties for high profile guests, and communicating on behalf of your principal through emails and over the phone. This is a true Estate Manager role with occasional Personal Assistant responsibilities as needed. This role is based out of a beautiful home office outside of the main residence (required to work in person Monday - Friday, from 8a-6p) and you will be in charge of the household daily and weekly schedule. Depending on the needs of the principal and if the schedule allows it, this can be a hybrid role working from home and onsite. If a weekend is required you are of course given the additional days off the following week. This is not frequent but is as needed. You will have daily meetings with this executive, and maintain a weekly TO DO list. Must be dog friendly and if needed house-sitting would be required. Ideal candidates will have a minimum of 10 years’ experience working for High Profile/HNW C-Suite Executives. This role requires an incredibly strong administrative foundation with relentless follow-through. The client offers a very generous compensation package and vacation schedule plus healthcare stipend. You will be provided with all the work equipment you'll need including laptop and cell phone. Relocation is being offered for the right candidate.

Property

13K SQFT House
40K SQFT Property
Smart home technology
Large interior aquarium
Additional Assets

3 Vehicles
Additional Staffing Management

Regular Landscape Maintenance
Housekeeping crew (4 persons) 1x a week
Exterminator service
Key Responsibilities

Maintain proper correspondence with principals, vendors, etc.
Organize weekly and monthly reports to keep principals informed on estate status
Bill pay// Household administration duties
General management and organization of residence, with attention to special projects as needed and per request
Restock needed items for all households, including personal supplies
Vehicle fleet maintenance
Respond to owners requests and work to complete requirements in a timely manner.
Property and Technology Support:

Maintain household maintenance schedule- Daily, weekly, monthly and yearly checklists
Create household manual
Able to assist with event coordination at the house
1 or 2 larger scale events a year plus smaller more intimate dinners
Ideally someone who has a rolodex of local professionals including bartenders, chefs, waitstaff etc.
24/7Response to property issues on an on-call basis.
Provide reporting on property maintenance activities and maintain detailed records
Self-perform preventative maintenance when possible, balancing when to oversee and self-perform
Ensure technology is fully functioning at all times
Full understanding of smart home systems inclusive of Lutron, Crestron, Savant, and Apple TV
Arrange for escorting vendors and workers at properties to assure security, and privacy. Provide protection as needed for projects in preparation for work. Work alongside vendors to facilitate an efficient cost-effective outcome. Work with vendors to support all work undertaken at the property. Source, schedule, work and pay approved contractors or vendors for various property tasks and projects.
Troubleshoot issues which arise and work solutions in an efficient and cost-effective manner.
Inform owners of issues or proposed work, plan a suggested course of action. Once work is approved, schedule work at the convenience of the principals, being sure to minimize any disruption.
Key Candidate Required Skills

Proficient in Google office suite.
Detail-oriented with strong creative problem-solving skills.
Comfortable with and adept at learning new technology interfaces and software. Ability to use mobile devices for coordinating and reporting work performed.
Notion and Miro are two examples of software that you should either have experience using or are willing to learn to be successful in this role
Strong time management, organizational, and prioritization skills.
Excellent listening, interpersonal, written, and verbal communication skills.
Proactive and positive attitude, highly motivated, self-directed with minimal daily supervision.
Demonstrated flexibility in adapting to new and varying situations.
Respect for privacy and the awareness and desire for proper upkeep of a property.
A high value is placed on a professional polished demeanor, integrity, honesty, and discretion
Bachelor’s degree from a 4-year College or University is a plus but not required
Excellent references required from both current and previous employers
Minimum 10 + years related experience working with a private or UHNW family
Valid Driver’s License REQUIRED; must have clean driving record

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ESTATE BASED OFFICE, RIGHT-ARM PA/ SOCIAL SECRETARY TO THE MATRIARCH - NYC - UES

Monday - Thursday are in office

Friday is REMOTE

Within these intimate positions whereby you are relied upon to "get-it" you must be in synch with your principal to effectually assist them as they require, this comes from experience, understanding the level required at an elevated tier of daily duties and a pure aptitude and interest toward knowing what their preferences are and when you need to back away or engage and take the reins.

Your ability to reply to emails in a timely and professional manner must be prompt, courteous and in keeping with a style/finesse that represents the elegant nature of the Matriarch as you will be relied upon to engage all levels of professional support, Board of Directors and meeting management in representation of the principal. Your ability to listen to the conversation you share and distill essential key facts into emails or follow-up documents to disseminate to Board of Directors is critical to the needs for the role.

This is a fast-paced ultra high-profile role. Your days must be preemptive, must always be switched on toward proper information gathering and being in step toward representing the very high-profile family. Ultra confidential and discreet, your gatekeeping abilities and filtering through information is critical. You have got to be a bona fide professional who is FULLY NYC familiar, has a finger on the pulse of the things to do and events and latest and greatest happenings and be adept at making things happen. You will be liaising with private pilots, Chef's Event planners and all aspects of busy life/lifestyle management. Part social secretary/part right arm personal assistant. You will be handling confidential material.

Looking for longevity within your roles, excellent experience and a full capacity to know both "old & new NYC".

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ESTATE MANAGER - ATHERTON, CALIFORNIA with INTERNATIONAL TRAVEL (Including INDIA)

A discreet family is looking to employ an Estate Manager (EM) to oversee the management of their home in California, which is located on a plot of approximately 2.3 acres, with a pool, gym, tennis-court and a separate 2-bedroom guest house. The main house is 7 bedrooms with 2 large entertaining rooms and two outdoor entertainment spaces. The family also have established secondary homes in SF & India and 3 other properties in the process of being built.

Working closely with the family and the family's Private Office, the EM will be expected to take ownership of the management of the family's homes, including, contractors, service-providers, and household staff which include:

2 housekeepers who between them, provide cover 7-days a week
2 nannies provide coverage for the children
Co-ordinate with the chef who works 6 days a week 4pm-9pm.
Co-ordinate with contracted residential security
Taking responsibility for the creation of an efficient and detail orientated property, The EM will thrive in a fast paced, expanding environment. Flexing seasoned skills, he/she will assist the family with all manner of duties, act as the family's ambassador and representative, while acknowledging and understanding that all duties must be performed flawlessly and efficiently while always maintaining the highest level of privacy & discretion. Using proven management skills, the EM will ensure the efficient operation of all key processes within the estate and in the household, including but not limited to: HR matters, Hygiene and H&S Compliance, Finance, Maintenance & Landscaping and Hospitality Services, including Event Management along with Spa and Wellbeing.

Demonstrating practiced administrative skills, the EM will be responsible for contracts, enforcing policies and processes adopted by the household, and will ensure proper implementation of them along with every request made by the family.

Candidates will be forensically, detail orientated, love organizing both paper and process without time restriction.

As an excellent communicator, with strong management and influence skills, the EM will display professionalism and efficiency in representing the family and The Principal's office.

COMPENSATION (TO BE DEFINED)

Excellent Salary DOE
Self-contained accommodation in California / Hotel when travelling
Car (TBC)
Health/Medical / International Travel Insurance reimbursed at cost
Holiday Allowance 3 weeks
KEY RESPONSIBILITIES

Process Management

Oversight of all key processes across estate and household staff, with special emphasis on Hospitality focussed Processes and SOPs, relating to Housekeeping & Service
Coordinating personal travel arrangements for the family and the household team as required.
Work to develop new high-level connections in: hospitality/restauration, the arts, entertainment and events etc.
Diary management for the family including keeping a log of all invitations received and noting possible future meetings and events relating to the households.
Responsible for the database of all estate and household contacts.
Management of the family's art collection - buying, selling, installation, maintenance, insurance, and curation/database cataloguing.
Submission of a weekly summary of all ongoing household projects.
Ensure that reports from household staff are delivered on time and properly reviewed
Working with the family's office, ensure the family receive briefings in a timely manner.
Working with the family's security provider, ensure the property, the staff and IT systems are suitably protected, and security systems/protocols are properly managed.
Financial and Business Management

Oversight of all financial activity across the estate and household.
Management of the accountant who coordinates with family office finance team in delivering payroll, monthly ledger of supplier payments, property rental payments, financial accounts, and staff expenses etc.
Management of all contracts including confidentiality agreements with third party suppliers.
Oversight of insurance policies including property, artwork, travel, and personal and third-party insurance.
Stakeholder engagement, representing the interests of the family and their household, in relation to local authorities, planning permissions, architectural, landscaping, and interior design projects, interacting with senior executives on their behalf.
Properties

Working and nurturing household staff, to oversee the running of the estate
Ensuring a weekly grid report of ongoing maintenance projects at each property
Oversight of major project work.
People Management

Direct line management of all household staff.
Oversight of other staffing arrangements, including third-party contractors.
Responsibility for executing HR function in concert with Family Office HR team of the estate and household staff contracts, confidentiality agreements, IT and social media policies, holiday, etc
Responsibility for recruitment of new household staff
Events

Coordinating and being present for lunches, dinners and receptions held at the family's home.
Organising larger events involving external catering, production, and entertainment companies.
Careful oversight and management of budgets relating to these events.
PERSON SPECIFICATIONS

Required Qualifications and Experience

Hospitality Degree / Diploma
10-15 years managing properties and projects.
Advanced proficiency in MS Word, Excel, Power Point, Outlook, Adobe and CRM
Experience of working for a respected hospitality or private household setting.
Proven success working in a high-volume work, shifting priorities, 24-7,
Success in managing people and efficiently running all key processes, especially within private household or hospitality setting
Financial experience of overseeing budgets, significant assets, and complex contracts
Experience of coordinating private travel, both domestic and international
Experience in coordinating large events (c.100+) and all the inherent logistics which come with such events
Strong written communication skills – speech and letter writing capability
Previous experience of working in an environment where written and numerical reports are expected on a regular basis
Personal Attributes

Excellent communicator, with strong management and influence skills
Exemplary attitude towards providing first-class service
An enhanced understanding of the rules governing etiquette and protocol
Maintains confidentiality and discretion
Comfortable with, and able to embrace, ever changing plans, priorities, and schedules
Proactively identifies and resolves problems, making adjustments and recommendations accordingly
Remains open to ideas, and seeks to proactively build connections with internal and external partners and stakeholders
Strong work ethic, excellent time management
Strong negotiation skills
Gathers and analyses information skilfully
Summarises key information in written reports
Ability to establish and maintain superior filing and tracking systems
Free and available to commit to work and schedule changes at short notice


NB The candidate MUST USA citizenship / or the Legal right to work in the USA.

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EXECUTIVE ASSISTANT to CEO/ GROUP CHAIR - NYC

This dedicated CEO is in need of a highly organized, efficient assistant to ensure scheduling, meeting organization, credit card reconciliation and the overall care of interaction with the team of staff to effectively manage his business affairs inclusive of arranging travel and ground transport.

Looking for an experienced professional who is committed to excellence and motivated by a job well-done. There will be necessary communication between all team members to ensure thorough dissemination of information relative to daily tasks and moving the agenda toward job completion from a large support team of professionals.

Must be proficient in PowerPoint, Excel and Outlook along with being technically minded. Excellent communication skills along with proof reading to ensure accuracy in specific details that are paramount to conveying information.

Excellent interpersonal and people skills.

Overall proficiency in all right arm discretion of being a trusted gatekeeper and supporting a busy person.

Former experience supporting a C-level executive.

This is an "in-office" post.

Must have verifiable references and a background check will be conducted.

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DIRECTOR OF PRIVATE ESTATE & COMMERCIAL PROPERTIES

The Director of Properties will direct and oversee both the commercial properties along with the private residences of the employer. Within this new position it will be imperative to a successful long term engagement that you become familiar with the complexities of running both aspects of commercial and domestic properties toward streamlining a workflow, effective protocols toward optimizing system efficiencies in a pro-active sustaining way that is forward-thinking. This is an ever-expanding real estate/property portfolio so your understanding of technological advances, integrated systems and being forward thinking is critical to support the anticipated growth.

You will report to the President of the Family Office and interact with the Principals, their families, and guests and oversee household & property staff, design & construction, financial and human resource management, commercial building acquisition, and asset maintenance and preservation strategies – additionally, you will work closely with facilities and household staff, the business support assistants, architects, designers, contractors, all technical systems integrators, and other service vendors.

You will be required to travel occasionally to oversee other properties, projects, and staff. Personal qualities are analytical and critical thinking skills, technical proficiency, accountability, good decision making, and the ability to distill complex information into concise and prioritized communications. Foremost, you must always have the best interests of the family in mind. Appropriately represent the Principals and their families to service providers, tenants, consultants, legal and financial partners.

A broad range of duties in an all-encompassing oversight of the properties and staff include preventative maintenance, vendor & supplier list management, construction management, safety & security, move management & storage, commercial property acquisition and management, maintain files relating to all the residences, employees, vendors, tenants, operations, budgets, finances, inventories, construction, equipment, furniture, maintenance, and repair.

There is a hospitality component to the post whereby you will be required to oversee the properties organizational standards in a standardized operating manual and ensure orderly and meticulous operation. establish. Keep the Principals informed of current operations and project progress, including periodic reports and updates. This is a family that prides itself on Staff retention by way of thorough training programs, new hire orientation, specialized skill training to enhance job performance and encourage ongoing professional development, including formal ongoing education and skills enhancement roadmaps.

Collaborate with the Family Office to prepare and track each property's annual operating budget. Partner with the Principals to create and execute a capital improvement plan per property, establishing priorities, timelines, budgets, and project teams. Responsible for managing household and property-related expenditures and developing systems for tracking of expenses. Provide contract review and escalate to legal review when appropriate. Monitor budgets/contracts and verify adherence to all agreements. Maintain accurate coverage for the portfolio, including residences, commercial properties, construction projects, lots, vehicles, and high-value items. Develop strong relationships with vendors and suppliers to ensure premium service delivery and competitive pricing.

A bachelor's degree or a minimum of ten-plus years of relevant experience or equivalent combination of education and experience managing service delivery within a high-service, action-oriented private household with high accountability levels.
Adept in all areas of personal service, residential property and home management, hospitality and commercial property acquisition and oversight.
Possess familiarity with elevated design aesthetics and construction practices.
Demonstrated project management experience with capital improvement projects, contract negotiation, and overseeing large groups of vendors, including architects, engineers, consultants, and designers.
Significant experience in quality service standards and execution, human resource talent acquisition, and "best practices."
Unwavering discretion and confidentiality, awareness of all safety procedures, security, and privacy.
Superb written and oral communication skills
Spanish-speaking a plus
Tech-savvy: advanced knowledge of both Google and Apple products with demonstrable proficiency with Google Suite (calendar, drive, sheets, docs); calendaring programs; Microsoft Office Suite (Word, Excel, Outlook); Zoom and other online video communication software; PM/messaging tools; quick learner of new Apps.
A background review and verifiable referencing will be conducted.

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PROPERTY MANAGER - GLEN COVE & SOUTHAMPTON

This active young family is looking for a great energetic professional to oversee their estates in both Glen Cove and Southampton to ensure a perfectly tuned, well cared for estate. The family splits their time between multiple areas and currently require a caring invested long term Property Manager professional to mind their property to the highest standards. There are children and a dog and a lot of fun. The family entertains in a casual manner of full enjoyment of being with their close friends and loving life and the conviviality to the greatest extent possible within current considerations.

Important to work with the team of staff in these two locations to coordinate family and guest ready preparedness. This means coordinating all necessary information with the chef - liaise with activities in scheduling and be preemptive in every area of concern, work with the Housekeepers to train, oversee, rotation of schedule and the various levels of necessary oversight to ensure the duties are fulfilled and set a structured rotational cleaning schedule for them to follow. All vendor relations, contractor procurement and invoice review/reconciliation of invoices, budgets and expenses, care of vehicles & water sport equipment, understanding of inherent weather and water exposure related consideration.

Event oversight and care and being technically minded toward monitoring smart-home technology, all devices, phone systems and security/lighting/humidity controls.

Five years' experience and fully familiar with the Long Island estate care.

Verifiable references and a stellar enthusiastic approach with long term vision - this is a family who enjoys wonderful long term staff that have been in place for multiple years - little turnover and great staff retention. They are looking for a professional with this mindset, enjoying what they do and bringing about assurances within their trusted caring interest to make a difference with their employer's life.

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THREE LOCATION ESTATE MANAGER - LA - MONTECITO - HAMPTONS, NY

This prominent family enjoys a harmonious balance to their lovely team of staff. A true EQ minded professional who brings a level of consideration to their management style and the direction they provide for their team of staff to ensure the greatest cohesion, collaborative efforts to benefit the smooth running operations of busy complex estates.

Full availability to travel within three estates on both coasts and oversee vendors and contractors - ensure timely job oversight of both, ad*hoc and scheduled maintenance and all construction project liaison with architects, engineers and designer/decorators. Within these projects also overseeing the cautious management and handling of valuable appointments and if necessary arranging for curated art handling and storage to secure the integrity and safety of all appointments.

Work to train, maintain and retain staff - create standards of oversight and accent the strengths of your team to ensure HR oversight, rotations that values rest and personal quality of time off. You have a small but effective team of staff to bring about cohesive dedicated coverage to support the needs of the employer.

There is a large part of this post that has top tier/five star emphasis on hospitality + entertaining. Being mindful to create a complete ambiance within the estate to receive guests and ensure comfort. Create a guest-manual of frequent and recurring guests and friends and the family preferences. Also a large component is establishing the daily "punch-list" to ensure the entire team is following up with all consideration of some of the more basic operational needs but important nonetheless such as itemizing and stocking light-bulbs for all fixture in all homes, ensuring they are changed when out - consistent daily maintenance check lists and running the daily log toward absolutely smooth running systems and support equipment and full attendance of guest-ready preparedness at all times without lapse. This is essential as the principle does not want to be looking at areas of the household that should have been noticed by the team of staff during their day. so structuring a daily task list of duties and the daily follow through will be essential toward success within this role.

If you have been working within a boutique five star establishment with a critical eye for detail then you are well-equipped to be in place and to organize your team for consistent delivery of optimized systems and a cohesive structure to each and every day to always deliver excellence.

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MIAMI AREA - HOUSE MANAGER - LIVE OUT

This gorgeous compound consisting of a large main home and guest house with waterfront exposure, dock, pool and watersport equipment requires a trusted, experienced top tier professional who has a pure commitment to being of long term service in all capacities of hands-on care. This small family requires that you are dedicated to being in place with a self-starter spirit toward making certain the day runs smoothly. Within any of these households this clearly means you are available to pitch in with a "can-do" attitude of no job is too big or too small to tackle.

The foundation of management is built upon respect and creating a positive work place whereby problem solving and making improvements is key to desired attitude. We are looking only for professionals intent upon a long term relationship with this family - the principals have always enjoyed a happy well staffed property which lends to their enjoyment of their home and property.

It will be a plus if you are conversant in Spanish and have full experience within a waterfront property, have excellent knowledge of Miami and are also excellent in your oversight with water effects; ponds, aquariums (which can be delicate - there is an outside contractor for this but you will need to have an understanding of the nuances which can be sensitive to caring for specimen aquarium fish). The property manager is responsible for overseeing the general day-to-day operations of a waterfront home and guest house in Coral Gables, Florida. The property is occupied by a couple whose children are grown but visit occasionally during holidays. There is an aquarium and two ponds. The couple travels a lot and the property manager should be able to manage all in their absences.

Duties entail managing the household staff consisting of a chef, a housekeeper and a grounds keeper, managing of household account(s), orchestration of functions, scheduling preventative maintenance for the home and autos, and in general, making sure that the employer's life is as carefree as possible.

Key notable responsibilities:

Overseeing smooth running of estate, working directly with principals
Ensuring that house is maintained and all appliances, equipment and systems are running perfectly. Handling minor repairs on the spot. It also includes working with vendors and independent contractors for major repairs and warranty work.
Managing utilities, creating estate manuals and ensuring principal receives competitive quotes on any repairs
Acting as first point of contact for staff and contractors
Acting as first point of contact in case of emergency (i.e alarm going off, pool leaking)
Managing household staff including schedules and calendars, hiring, firing, training, performance reviews, coaching, etc.
Training and organizing the duties and schedules of domestic staff
Managing household inventory supplies
Ensuring home security
Assisting in the planning of special events
Coordinating scheduled maintenance for the residence and vehicles
Overseeing maintenance of the grounds: landscaping, gardening and pool area/furnishings
Running household errands. Receiving/sending mail and packages
Picking up/ dropping principals and their guests at airports
Welcoming guests in a very professional manner of being hospitable
Ensuring that the household is always welcoming and guest-ready
Oversight of remodeling, restoration or construction that may occur. This includes vetting contractors, negotiating the quotes, confirming that their liability insurance is up to date and supervising the entirety of the project.
Maintain a detailed inventory of household appliances, furniture, art, etc., which also includes insuring the property to cover damage, loss or theft.
Maintain the home's security and computerized systems (entertainment center, sprinklers, etc.)
Answer phones, greet any guests that come to the home, and handle communications (emails, letters and invitations).
An SUV and a private office is available for the Property Manager.

Must be eligible to work in the US and have verifiable references and experience. Spanish a plus and a true dedication for a long term commitment.

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HOUSE MANAGER/VALET/ BUTLER/LT COOK - WEST HOLLYWOOD

This post is caring for the oversight of a lovely manageable home for an individual and a well-loved hairy dog ~ this beautifully appointed home is a sanctuary for the owner who cherishes the opportunity to be in a clean, well running household that is fully stocked, finely appointed and operating smoothly. It is important as the House Manager/valet that you have an keen eye for detail and very much a "can-do' "hands-on" person to ensure all aspects are cared for; maintenance, construction projects, oversee the housekeepers and be able to have a true affinity for ambiance and all hospitality mindfulness to ensure the household hums.

There are outside vendors that you will schedule and oversee in project/job completion - ensuring the landscapers, gardeners, pool maintenance teams are arriving and keeping things running seamlessly.

Duties;

Oversee the stocking/provisioning of foods and beverages, ordering of supplies

Hospitality mindedness to warmly welcome guests and ensure they are comfortable

It is a plus if you are able to mix drinks, cook light casual clean meals, snacks - just finger food to accompany visiting guests

Interact with the dog if there are times for feeding, walking, vet visits or any sort of necessary care that comes from an organic center of liking animals and wanting them to be safe and healthy

Understanding of light mechanical and operating systems - security and smart-home technology. pools/ponds and grounds

Be of the mindset that you love what you do, being of service within a wonderful gentle easy-going household that focuses upon easy flowing days

Must have former experience with verifiable references. Must drive and have excellent communication skills.

This post is IMMEDIATE

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HOUSE MANAGER - NYC

This is one of the most notable properties with leading technology and mechanicals not to mention the attention to refined appointments by a leading architect and designer - it is a beautiful home and requires a knowledgeable professional fully apprised in all aspects of running a promienent 5-Star townhouse. The position oversees and manages all housekeeping staff, contractors and vendors.

RESPONSIBILITIES:

Manage the staging/packing/unpacking of all deliveries, once logged into tracking system.
Manage housekeeping staff schedules and calendars with oversight on the adult children's apartments.
Oversee and facilitate residence maintenance projects.
Provide 24/7 on-call support and assistance; Resolving issues related to service, comfort, vehicles, home technology, gym equipment, HVAC, IT, lighting, etc.
Overseeing and maintaining household supply inventories.
DUTIES:

Conducting staff intake including recruiting, interviewing, hiring of housekeeping staff.
Oversee and manage all aspects of housekeeping staff duties and provide hands-on training.
Set staff schedules, rotations and monitor staff hours.
Work closely with Chef and Personal Assistant, as well as the principals' managers and staff at their secondary residences.
Oversee formal service and formal table settings.
Organize and manage all aspects of household kitchen; assist chef as needed.
Plan and implement holidays and special events; catering, table design, floral arrangements, formal service protocols.
Manage stocking and inventory of primary residence and that of the children's residences.
Manage household maintenance schedules and cleaning protocols.
Responsible for the care of priceless art and antiques; make sure all household equipment is operational and up to date; silver care; all care of fine china, crystal.
Oversee laundry requirements; outside dry cleaning for linens etc.
Special care for making beds, valuable linens, organizing cabinets and closets.
Ensure that every aspect of the household is always clean and guest ready.
Liaise with Owner representative and Family office regarding updates on construction, billing process, staffing issues.
Survey the residence each morning for leaks and structural damages delegate to Staff.
Manage all vendors relationships, including building staff: Providing access and monitoring of vendors while at residence.
Household errands.
JOB REQUIREMENTS:

Preference for local candidates in the NYC area.
Prefer at least 5 years' experience managing a luxury home.
Experienced in managing a team of staff.
Must be flexible with work schedule, i.e. able to work long hours from time to time, weekends and holidays as needed.
Must be willing to travel occasionally to principals' other homes to assist as requested.
Must be tech-savvy.
Must have longevity in past positions with verifiable references.
Excellent written/verbal communication skills.
Professional and service-oriented attitude.
Experienced with caring for museum quality art.
Wine knowledge a plus.
Knowledge of formal dining service.
Comfortable with two small dogs.
Self-motivator and self-starter.
Legal to work in the U.S. with valid driver's license & clean driving record; There will be a comprehensive background check
Must be willing to sign a confidentiality agreement

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HEAD/ EXECUTIVE HOUSEKEEPER - DUTCHESS COUNTY, NY - HUDSON VALLEY

A seasoned, experienced and knowledgeable executive housekeeper is sought for a full-time, live-out position with a lovely, busy and discreet/private family of four, located in the Hudson Valley area. The schedule will typically be Mon-Fri, 7am 5pm. But flexibility for weekends and staying on to manage events or dinner parties may be needed. Must be experienced working with HNWF and possess the professional capacity to seamlessly manage various household management tasks. This includes part administrative tasks (inventory, ordering household and cleaning products, supervising vendors when in home, etc.) and part housekeeper duties (general cleaning, laundry, organization in drawers, closets, etc., daily walk throughs including reports to principle, adhering to deep cleaning schedules, etc.). Responsibilities will pertain to the exceptional care and maintenance of 6500 square foot property, comprising of (3) bedrooms and (2) bathrooms over 2 floors. The right candidate must be detail oriented, a team player with other staff members in the organization (nanny's, chef, drivers, assistants, etc.) and possess clear communication skills whether written or verbal, across different platforms (Signal messaging, email, in person to principle, etc.). Candidates who are pro-active, naturally possess initiative and are reliable will be prioritized.

Some, but not all, high priority responsibilities include :

Inventory: Overseeing household inventories, including: cleaning and laundry products, general household products and supplies, pet food/supplies, family toiletries and bathroom cabinet items and supplies, general family dry pantry and family refrigerator items (snacks, beverages, ). Ordering will be placed by principle after submitting and reviewing the list of items.
Managing Hired Service Staff: Dependent on principle's activity , additional service staff may be hired (events, dinner parties, celebratory, etc.) and will need to be managed as per the occasion.
Cleaning: Full charge deep and light housekeeping in assigned zones. House cleaning (of all types) and performing deep-clean projects which will be on a monthly routine schedule (instructions in the staff reference manual). Must be adept at organizing, cleaning using only eco-friendly products and laundry products (see Laundry description below), assess given tasks and perform them quickly and efficiently, knowledgeable about cleaning various surfaces using various cleaning and sanitation products, techniques, and methods.
Laundry/Clothing Care: skilled in laundry applications for all ranges of clothing and linens, from fine/delicate to hand wash only. Knowledgeable in laundry products, specific product use that keeps in line with the family's likes and dislikes (natural, scents, chemicals, etc.), ironing skills and knowledge in settings/applications, safely cleaning household linens, towels, bed sheets, napkins, placemats, etc., Other duties may include: packing/unpacking for travel, seasonal wardrobe management (rotating clothes/coats, Summer/Winter items), light mending (button replacement, small tears or rips, etc.), putting clothing away properly and consistent to the families closet preferences, maintaining the laundry room care and cleanliness (weekly room sanitization, machine care maintenance and cleaning, etc.)
Organization: cabinets, drawers, closets, linen/towel storage, medicine cabinets, surfaces in all rooms of the house should always be organized and kept in consistent order for principles quick reference and
Maintaining all cleaning equipment, materials, work stations and caddies: upkeep safe and sanitary working condition and informing the manager/principal when items have been damaged or broken, need to be replaced, replenished or any issues you are having with an item(s). This also includes appliances and any issues that may require a professional repair.
Daily Property Walk Throughs: Performing detailed daily walk throughs to observe any issues and test items in areas where issues have occurred before (TV testing and make sure everything is updated and logged in, check temperature in all rooms is correct or adjust to principals liking or if serviced is needed because the zone is not working properly, light bulbs that need to be replaced, list any areas that need immediate attention/service, notice all appliances in working order, clocks have the right time, etc.)
Vendor Management & Supervision: Communicating often and clearly with the property Residential Services for troubleshooting any issues or scheduling repairs needed. This will also involve follow-up with maintenance repairs and service so they are done quickly as to limit any inconvenience to Supervise vendors when coming to service the house, make sure they protect their shoes from making any marks, ensuring they don't damage walls or floors, check work when done and approve issues were fixed and work is esthetically pleasing. Log all vendors work for history and reference (date, issue, completed or parts need to be ordered, list any parts that were replaced in case they fail shortly after, etc.) in the provided vendor log book. This also includes communication with the remote tech service team for any tech issues in the house (sound system issues, Savant House System issues, Wi-Fi issues, etc.)
The family is offering full benefits (Healthcare, Dental, Vision) 100% paid and includes the employee's immediate family members. A work phone and two weeks PTO to start. Yearly job performance review and end of year bonus at the principle's discretion. Must be able to pass a background check and have a passport, green card or EAC to be considered for the position.

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HANDS-ON EXECUTIVE HOUSEKEEPER - LOWER NYC

Young couple requiring an Executive Housekeeper that is hands on for all the day to day oversight and care. It is important that you have excellent communication skills and the ability to delegate necessary chores and jobs to others. You will access the daily walk around to ensure there are no leaks or maintenance/repair issues and have the ability to hire outside vendors, for maintenance and repairs along w/ extra assistance in deep cleaning and serving if the family has a large gathering.

It is up to you to arrive at your best schedule but typically Monday-Friday; 10:00am -5:00pm/6:00pm

Care of fine art
Detail oriented
No meal prep
Laundry/ironing / changing the linens and the bedding
Wardrobe care...organizing closet, drawers, ordering supplies
Computer literate, technically minded
Report directly to principal
Meticulous eye for how things should be positioned, inventory, storage, care of glassware/China/ silver and art objects
A true top tier hands-on head housekeeper with house manager oversight
Must be a self-starter and work well on your own.
Verifiable references as a Head Housekeeper/ Lead Housekeeper with House Manager oversight

An excellent kind representative of and for the family/your employer.

Poised and effective, know when to call for professional outside vendors to assist

There are three properties; one as the main residence for the family and two others as property holdings for guests and family/friends

Maintain a guest-ready preparedness at all times.

Be a good honorable and trustworthy person with integrity and excellent long term plans.

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EX HOUSEKEEPER / CHEF

All applicants must be eligible to work in the US. Must supply a resume Knowledge of Russian language a plus Large family home of six bedrooms with separate guest house. Family of 2 adults and five children ages 3 to 18yrs. The two eldest children are away at University and only visit occasionally at weekends. The 3 children at home are between 3 and 12 years. The owners have multiple homes and as such only spend six months of the year at this residence, but split over the total year. Duties will be day to day housekeeping to incorporate some cleaning, laundry, running errands, arranging flowers, shopping and school runs. Fresh healthy, family cooking, primarily for the children, will be required when the family are at home. A chef is available for any formal entertaining. Other staff employed are: a full time cleaner, part time cleaner who also cares for the children, pool and handyperson and garden contractors. The housekeeper will be required to monitor and co ordinate external contractors, liaise with the family office and ensure the accounts and household bills are processed. It is essential that the housekeeper enjoys working with children, there will be some baby sitting -- school runs and generally helping with play dates and sleep overs. The family also have 2 dogs but the housekeeper does not need to care for them.Self contained one bedroom apartment available and use of a car. Immediate start.

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GARDENER/ JUNIOR FACILITIES ASSISTANT - SHELTER ISLAND

This is a great position within a stunning location working with a terrific team of professionals. As the Gardener/ Junior Facilities Assistant you will be responsible for supporting the members of the Facilities Team as well as performing key tasks within the department. Looking for an energetic active resourceful professional who enjoys contributing to the overall beautification of a finely appointed property.

Key Relationships: Reports to: Estate Manager

Requirements:

High school diploma or equivalent qualification.

A minimum of 2 years' working experience in a similar role.
Ability to work with hardware tools and power equipment.
Extremely organized with good communication skills.
Detail-orientated with an aptitude for problem-solving.
Self-starter and able to see projects from start to finish.
Adaptable demeanor, able to adjust with little notice.
Knowledgeable about native plants
Major Responsibilities:

Overseeing landscape vendors (grass, plants, etc), and scheduling around the use/needs of the estate (and principal)
Managing water usage
Maintaining the grounds of the estate to the level required by the principal
Adjusting plant needs with climate restrictions
Supervising and/or assisting vendors with assigned work.
Regularly check residential property spaces to identify issues with property structure, hardware, plumbing, hvac, mechanical failure or breakdowns.
Perform repairs on company equipment or appliances.
Detect and report the need for major maintenance repairs.
Respond to manager's maintenance requests in a timely and professional manner.
Small repair plumbing, electrical and safety systems.
Conduct performance assessments of company appliances, such as refrigerators, microwaves, stoves, ovens and coffee makers, etc.
Provide direct manager and others in workplace with support and guidance on maintaining their equipment.
Perform basic tasks including painting and filling crevices, clean facilities, helping with moving stuff and managing maintenance repairs.
Act as valet as needed
Support Butler in guest facing duties, as needed, including but not limited to: bartending, serving, driver, providing assistance for outdoor activities (kayaking, paddle board, bikes, etc).

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FACILITIES MANAGER - LIVE OUT

This is one of the most complex beautiful estates requiring impeccable care as there are numerous moving parts with diverse systems for everything. Ideally the family is looking for a candidate with engineering/mechanical experience/education in engineering is a huge plus along with hands-on experience preferably within a notable estate. You will be responsible for the care of all systems and ensuring that service contracts, warranties, maintenance are all performed in a timely perfect manner to ensure no set-backs and smooth running operations. Everything within the home is of museum-quality and the attention to ensuring complex systems is of tantamount importance. Attention to detail and an extreme awareness of intricate systems and all security mindedness along with both technology and mechanical knowledge. Must exhibit former top level trusted experience within a prominent estate Flexible, trustworthy, reliable without fail, and vastly resourceful with excellent vendor relations and know-how. Must be fully available and understand your post is as preemptive trouble-shooter and problem solver, so this means that you may be required to work to prevent troubles but be ready to ensure the problem is solved to completion. An engineering degree, mechanical, systems, technical is a true plus. Looking for the candidate who has a Can-Do attitude and is pleasant amid stress, unflappable and energetic.

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MULTI PROPERTY, END USER TECHNOLOGY, "IT" PERSON

This large team of domestic service professionals requires an end-user support person for all technical equipment management and troubleshooting. Although your base point of operation will be in Bedford, NY, there are a total of three residential locations inclusive of NYC, and Southampton. There is currently an IT Director but we require a more junior person for additional support. It is important that you have an organic sense of wanting to assist others, to be resourceful toward resolve, be proactive in keeping up with the latest technology which may be beneficial to the team of staff and apprised of all updates. Ability to be flexible to travel between locations as necessary.

Job Duties:

Based out of Bedford location.
Willingness to travel to other locations as needed.
Performing weekend coverage may be required.
On-call rotations for support.
Support all business software on company laptops, PC's, mobile devices
Break/Fix support for all desktops, laptops, mobile phones, scanners, printers
Troubleshoot basic network connectivity
Troubleshoot and maintenance of Mac OS
Properly documents accurate and detailed information regarding issues, troubleshooting steps, and resolutions
Willing to learn supporting new technologies and systems
Well organized and able to resolve issues in a timely manner
Solid knowledge of Windows 10 Professional
Solid knowledge of MS Office Suite
5 years of technical support experience
Computer Science degree
A+ certification is a plus

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NYC OFFICE & HOUSE MANAGER

NYC OFFICE & HOUSE MANAGER

This is a very active family with a busy life which calls for a top tier professional to fully set things to order. Looking for a versatile and knowledgeable professional keen to be of assistance to ensure the day flows smoothly predominantly as a consequence of your excellent organization and attention to detail. It is important once you get up to speed with the family that you inherently know what is required in a preemptive anticipatory manner to fully assist them. They are looking for a longterm professional to grow with the family.

The Office & Household Manager will work closely with the family on a variety of tasks, including but not limited to:

Administrative Responsibilities for Principals, Multiple Properties

Manage record-keeping via QuickBooks and ensure accuracy
Reconcile checking accounts, employee credit card accounts and employee petty cash against supporting documents
Prepare budgets and analyze expense trends on a monthly basis
Maintain personal financials including American Express Account Manager
Liaise with Family Office as it relates to transfers of funds/payment requests
Assist with administration of family's private companies
Establish and maintain an organized filing system and establish own filing system for individual projects and responsibilities
Set up and maintain databases such as family contact list and art catalog
Managing schedules of staff'Coordinate maintenance schedules of premises
Handle special projects, including liaising with architects and other professionals
Misc personal tasks
Household Management, NYC

Oversee operations for multiple NYC properties
Manage housekeeping and inventory to ensure premises are kept in top condition
Work with all vendors and reviewing bids and work when completed
Assist with needs of Principals, guests
Coordinate social events
Handle shipping and receiving of deliveries
Perform additional tasks as deemed appropriate
Requirements:

Minimum of 8 years of experience working in a household or corporate setting
Understand the importance of utilizing discretion and confidentiality in the workplace
Must have experience preparing budgets, accounting background is a plus
Have analytical abilities with strong attention to detail
Ability to use good judgment, recognize priorities and be a self-starter
Strong computer skills including Microsoft Office, MAC and QuickBooks
Excellent verbal and written communication skills
Positive and flexible attitude when responding to the changing requirements of the Principals
Must be fluent in English, French a plus
NYS Notary, a plus

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GARDENER / GROUNDSMAN

Looking for a special professional with former horticultural and top-notch decorative gardening experience within a waterfront estate caring for and planning gorgeous gardens, plantings, color schemes, pond + fountain care, creating paths and cutting gardens, decorative pruning and shaping, green house care and seedling care, long term planning of landscaping, organic vegetable gardens - total care and planning in keeping with the terrain and climate of the waterfront.
This is a ten+ acre estate. Care and maintenance of gardening equipment.
Please submit your resume and photos for consideration - must be legally able to work in the US

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Please submit your resume so we may meet with you to discuss the next steps within your career path.

Please submit your resume so we may meet with you to discuss the next steps within your career path.

MULTI-LOCATION - LAUNDRESS (based in Southampton, NY)

As the Laundress for this wonderful family you will be responsible for all clothing, bed linens, table linens and upholstery. They are looking for you to be an expert in cleaning and pressing a variety of materials, as many of the pieces you will be working with are valuable and delicate. You must have an in-depth understanding of all couture brands, fabrics, delicate care of stain removal and fully aware of cleaning techniques. It will be important to have extensive experience in removing stains and being a talented seamstress for mending, darning and sewing on buttons and light repairs.

The family is looking for an upbeat and happy professional who is a team player and willing to help with other cleaning projects and initiatives, as directed by the House or Property Manager.

The Laundress will be required to work on-site in Southampton, and may also work in Glen Head or NYC locations as needed. You must be able to sit and stand for extended periods of time and lift 50 pounds.

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NYC LAUNDRESS - 2 or 3 days per week

Being fully familiar with the delicate mindful care of beautiful clothing is a wonderful skill - we are seeking a talented laundress for a family with designer and couture clothing along with the regular laundry attention of day to day items.

It will be necessary for you to understand the care of all fabrics, hand washing, lying flat to dry and boxing/shaping, general sewing and seamstress work of darning and repairs, hemming and mending if needed, delicate care of one of a kind designer pieces and treatment for stains. Wardrobe care will be a must within your oversight to ensure proper storage and circulation of seasonal items.

General laundry and ironing care of linens and ensuring the proper pressing of table linens, sheets and clothing.

Must be US work eligible with an excellent career path evidencing your excellent Laundress skills in the care of valuable wardrobes.

We look forward to meeting you.

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LAUNDRESS / HOUSEKEEPER

Are you a perfectionist when it comes to caring for, and, laundering beautiful clothing and all table linens? You are a rare professional and we want to meet with you!!! A wonderful opportunity has opened for a true professional with great attention to detail,
You must be very organized and meticulous - this is not a position that is of interest to anyone that is not comfortable caring for exquisite table linens, gorgeous delicates and a designer wardrobe. Your employer will be expecting that you can step right into this position with former similar experience.
You must care for the closets, organize and rotate clothing, care for shoes and accessories, all aspects of storage and ensure the safe exceptional care of beautiful appointments. This is a formal environment where the family entertains extravagantly daily; at times beginning with service for breakfast meetings with full-service. The Laundry will be your prime focus. In additition to this you will join energies with the team of Housekeeping staff to ensure all aspects of this beautifully appointed home are immaculately cared for. When needed you will be asked to assist in formal service so you must have service as a skill within your former experience because you'll need for it to be polished and perfect. This is a fully staffed residence. IF you require live-in this can be discussed. MUST BE LEGALLY ELIGIBLE TO WORK IN THE USA MUST APPLY WITH A RESUME & REFERENCES AND FORMER EXPERIENCE IN LAUNDRY CARE AD FORMAL SERVICE. 

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SERVER - NYC with TRAVEL

This is a beautiful household with a full team of top tier staff, each respected in their abilities and accomplishments. All with a great "can-do" attitude, pitching in toward a total team effort.

Looking for a self-starter who is motivated toward refined service. It is more casual service rather than being too formal but there is definitely a reservation of knowing boundaries and engaging the family and guests fully aware of their preference toward privacy and discretion.

Understanding of the proper care of valuable objects; crystal, silver, linen, all table appointments and service items - candelabra, stocking and ordering of candles. Preparing the table and rooms for events and dining with guests, the family enjoys more casual but entertains frequently. Setting and breaking down of the evening and events. Liaise with the Chef, team collaboration with the other Servers, preemptive stocking and inventory, monitoring items.

Serving experience - hospitality minded
Fully available to travel when needed
Have you worked within a domestic setting before
Quick to understand the needs of guests and the principals in an unspoken subtle manner of aligning with expectations
A caring calm and bright demeanor
CV-19 vaccination
Valid Passport
Full flexibility to travel as needed.
There will be a full background check along with follow up with references

Looking for a professional server, trustworthy and with unflappable integrity.

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PRIVATE FLIGHT ATTENDANT - NYC BASED out of TETERBORO and area

What an exciting opportunity for an enthusiastic self-starter who is interested in this role as the next step within their career path along with being fully engaged and willing to learn, to be trained and to immerse in the necessary courses to get up to speed and familiar with safety protocols and hospitality and service minded engagement with a terrific family. Or, of course looking for fully experienced, already familiar and educated certified Private Flight Attendant.

Your services will be required for global flights and domestic and international flights. There are stay overs that may be extended so you must have the flexibility with which to be able to be away and to be on call. This is a well balanced team of professionals so you have the ability for quality of life.

You will be responsible for light meal service, liaising with the Chef to prepare meals, planning interesting itineraries, coordinating ground transport, liaising with the team of domestic professionals at the various estates, ensuring a welcome meet & greet interaction with the family and guests, getting up to speed with their preferences - maintaining a log of information regarding the likes and dislikes and the preferences of the family and repeat guests.

The family is willing to invest in your training and ensuring your comfort within your duties. They are looking for a professional with a great attitude, an energetic team player and a willingness to learn and expand understanding of the necessary attention to detail and safety/security necessary to ensure the wellbeing of all family and guests.

The family has children - must be good around children
Great team player
Organized
US Passport
CV-19 Vaccinated
Fully Available to travel to the extent required
A desire to travel internationally
Ability to drive
Discreet and highly confidential

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FAMILY OFFICE - JUNIOR RECEPTIONIST - MANHATTAN

A chic and beautiful office with noteworthy domestic/business professionals is looking for a new person to join their team as the forward-facing representative of the Family Office.

This is a new Junior post. As the Receptionist you will be meeting and greeting all international guests; VIP, celebrity, C-level executives and interfacing with the support team of staff working within the office itself. This will mean you will be required to prepare for meetings, arrange catering, set up the conference room, work with the technical/AV team of IT staff to ensure smooth communication within all audio-visual aspects of meetings and conferences.

Set up multi-person Zoom meetings, assist with setting up and serving/coffee service, order lunch, keep areas of the kitchen and conference room clean and tidy, welcome guests - take their coats/umbrellas, arrange for ground transport, assist with ad-hoc clerical duties to assist the team, work on projects, errands, gift purchases, stocking and supplies, ordering items and ensuring guest-ready preparedness in all aspects of care, care for floral and decorative aspects and literally oversee the reception area.

Manage the phones and taking clear and concise messages, interfacing with all package deliveries and pick-up, messengers. FedEx/UPS, work with all Chauffeurs arrange Uber. This is a full-charge hands-on post for a committed professional who understands the post and is warm and friendly and enjoys ensuring the office is running smoothly.

The position is in office Monday through Friday 8:30am - 5:30pm

Please note; on occasion there may be a project which carries over to a weekend in which case you may be asked to assist with financial consideration of course.

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YACHT CAPTAIN - FLEET CAPTAIN, Ft. Lauderdale or W. Palm and the Hampton's

Looking for a dynamic, accomplished Captain (or Couple as Captain & Stew) for this specialized search of a capable USCG Licensed YACHT CAPTAIN to oversee and be fully reliable, responsible and accountable for a fleet of vessels, currently 3 vessels and looking to expand. Licensed for excess 80', all yachts are US Flag. This is a year-round, full time engagement with the owner - best base of operations is Ft. Lauderdale or West Palm Beach, (never living on the yacht) You will be expected to live on property when the vessel is in the Hamptons.

The principal is looking for an energetic, resourceful Captain who researches local destination to ensure an enjoyable and educational experience an plan trips with an interest in mind. They want a clean smooth running vessel at all times. Must be computer comfortable to manage budgets and operating costs, vendor relations and full provisioning and errands. Trouble shoot mechanical, electrical and systems, problem solving and astute security minded is of course key. Must have impeccable standards and incident free experience upon vessels 80' and more. Electrical and Mechanical experience. Former long term experience, eligible to work in the USA, clean background, team building, good character references. A thorough deep-dive background will be conducted.

It is critical the crew understands the lifestyle goals of the principal to ensure their enjoyment of the fleet is maximized and their needs are prioritized. The Crew will present to the principal everything in their care in a use ready condition based on the principal's schedule and desire.

Duties include but are not limited to:

Full maintenance schedule of all yachts sometimes servicing personally
Knowledge & ability to maintain safety systems and mitigate risk
Initiate a program of preventative maintenance and care on all assets
Supervise contractors servicing systems and ensure pricing is fair and true
Seek support from references and qualified personnel when confronted with challenges
Approve and class expenses for main offices
Embrace technology and assist the owners and guests as needed
Oversee trips and excursions.
Flexibility to be based anywhere in the world for extended periods of time.
Have ownership of each vessel and be able to answer any question asked regarding the respective vessel.
Create curated itineraries that reflect Principal and his guests' needs. Should be heavily detailed and flexible. Always considering any external factors (e.g. weather, emergencies, provisioning needs, travel of guests, etc).
Key Characteristics:

Calm and focused disposition with self-starting tendencies
Willingness to be physically involved with all aspects
Supportive of owner and guest needs with hospitality at forefront
Efficient and direct communicator both spoken & written English

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SEASONAL LIFEGUARD - SOUTHAMPTON, LIVE IN

This is a full live-in capacity of ensuring the care of family and guests in both ocean and pool.

Caring to ensure the comfort and security of ocean bathing and being in the surf - the ability to monitor the weather/wave height and general security of the conditions which make for all safety considerations necessary. Liaise with the various additional staff to set up poolside deck chairs, ensure the overall cleanliness of the pool and all "toys" - floats, noodles, paddle-boards,

All current Life Saving certifications and current CPR, AED & FIRST AID.

Ability to live in. Fully vaccinated please, Ability to drive and verifiable references along with a clean background check.

Former experience as a Life Guard, fully comfortable to swim in surf and familiar with all peculiarities of ocean swimming.

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PERSONAL OFFICE ASSISTANT w/ REAL ESTATE KNOWLEDGE - NYC

$75,000 Annual
Three Weeks Vacation

This is an IN-OFFICE right-arm support position to an individual/ professional woman who is looking for someone to oversee daily activities - actually low profile needs but there is oversight of credit card. expense reconciliation, monitoring of renter use of two AirBnB luxury properties; Aspen and East Hampton. General oversight of liaising with calendaring, appointments, bill paying and receivables, insurance renewals, contractor and vendor oversight and general supportive care.

QuickBooks knowledge
Attentive astute oversight to ensure things are cared for on levels of detailed oversight
Bill paying/ reconciliation of monthly expenses
Preparing documents for CPA
Invoice scrutiny
Liaise with renters and support persons tasked with repairs and cleaning
Looking for longevity, great expereince and "know-how"

A third party background check wil be conducted

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GALLERY OFFICE ASSISTANT TO COO - NYC

Within this prominent post your responsibilities are as a full-on right-arm director to uphold the requirements of the COO within a busy fast paced international firm. Tasked with upholding the team of Assistants and Admins toward a day that runs smoothly and engages with top level artisans, curators, clients/collectors from any number of locations worldwide. Scheduling/calendaring, public relations, timeline logistics, working within all facets of exhibits and shows, marketing, guest-relations, social media outreach, event coordination, support of the COO.

**Five year former, art/gallery/curator/ related employment is essential.

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FAMILY OFFICE - JUNIOR ASSISTANT TO THE EXECUTIVE PERSONAL ASSISTANT TO THE CEO/ PRINCIPAL

Within this beautiful, high energy Family Office you will be the right-arm support assistant to the Executive Personal Assistant to the Principal and family. This will call for travel on occasion and the planning of special events. As with the majority of these posts you will need to be resourceful, establish and maintain excellent vendor relations and be discreet within your interactions to represent this very private family.

As an essential contributor to the overall daily operations your input will be crucial toward smooth running days to uphold this dynamic principal. Your key support skills of fastidious attention to detail, resourcefulness, analytical problem solving in a timely manner and a truly awesome team member will lend to your overall success. This is a small active Family Office in NYC. There is a rotation of schedules within this support team to provide 24/7 coverage.

You will need excellent communication skills that exhibit a certain decorum, attention to proper/formal written content, ultra confidential discretion at ALL TIMES(!) you will be handling personal and business information and disseminating this important information to the proper recipients. There is a need for 24/7 coverage/mindset but this schedule will be rotated within the team of support. Your efforts will augment and assist the efforts of the key right-arm Executive Personal Assistant yet at times you will be engaging directly with the principal.

You may in fact be responsible to travel to various destinations to set up the location in a pre-arrival manner, hooking up printers and establishing local vendor support in addition to organizing entertainment venues, transport and accommodation.

It is an important role which will call upon your resourcefulness and professionalism. This is a superb experience.

Must have a valid Passport and the flexibility to travel unencumbered. A true affinity to assist and uphold the support requirements of the role.

Proof of Vaccination please.

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EXECUTIVE PERSONAL ASSISTANT to CHIEF OPERATING OFFICER - NYC

Within this prominent post your responsibilities are as a full-on right-arm director to uphold the requirements of the COO within a busy fast paced international firm. You will need a 24/7 mindset although low demand you will want to bring assistance if your employer is traveling and needs assistance while in different time zones.

Tasked with upholding the team of Assistants and Admins toward a day that runs smoothly and engages with top level artisans, curators, clients/collectors from any number of locations worldwide. Scheduling/calendaring, public relations, timeline logistics, working within all facets of a front-facing client and talent interface/liaison, working within stringent timelines/deadlines, fast paced, marketing, guest-relations, social media outreach, event coordination, support of the COO.

Looking for a professional with an affinity for arts & culture, plugged into the museum, gallery, art world.

Looking for a bright, switched-on, fresh and fully-engaged professional. A professional who is eager to invest in a super opportunity with growth and within a stunning work environment!

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PERSONAL ASSISTANT - MIAMI BEACH

This is an exciting position to support an enthusiastic principal and collaborate with a full team of carefully curated exclusive top tier professionals all working in a cohesive unit to benefit favorable outcome for the family. Your direct report will be to the Director of Residences and be a key contact to support the principal, family, friends and business associates. This is a hybrid role of in-office andremote requirements depending the travel of the family and they are looking for a true right-arm professional who is energetic with an affininty with sales and retail oversight as well. There is so much growth within this exciting post.

Within your work day you will liaise with each of the House Managers at the various properties to coordinate scheduling in conjunction with travel

Personal Support Responsibilities

Foster Relationships
Principal Calendar & Contact Management
General Administration Support
Concierge Services & Personal Support - Provide personal assistance and concierge services to the Principals, their family, and guests.
Run Errands
Support the DoR, liaise with the Principal husband's business team
Preparation of a weekly Pending Report for the Principal
Financials - Assist in managing/tracking expenses and bills, credit card reconciling, staff expenditure approval, and coordinating with accounting partners in the Family Office. Perform light financial analysis as requested. Review contracts pertinent to the Principal and liaises with other advisors as appropriate.
Assist in developing and maintaining manuals, procedures, and checklists for household operations, events, travel, etc., and conduct annual review & update.
Travel Planning & Logistics
Event Management
Shipments & Deliveries
Gifting & Product Research
Dog Care Coordination
Coordination of Ground Transportation
Wardrobe & Personal Items
Stocking & Inventory Control
Special Projects
Education & Experience

A bachelor's degree and a minimum of three-plus years of relevant experience or equivalent combination of education and experience providing executive/personal support within a high-service, action-oriented private environment with high accountability levels and proven experience supporting other household staff, including housekeepers, personal organizers, and other vendors.
Experience coordinating with personal household service teams preferred, including personal service assistants, child caregivers, housekeepers, chefs, drivers, and other staff/vendors as may be required.
Experience in maintaining the confidentiality, safety, security, and privacy of a private employer.
Superb written and oral communication skills; a gift for distilling information into verbal and written formats
Tech-savvy: complete comfort with all standard Mac computers and internet skills including email; apps; calendaring programs; social media platforms; Microsoft Office suite (Word & Excel); Google Suite; project management/messaging tools; various online portals for scheduling; quick learner of new apps.
We are enthused to meet you and get started right away.

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PERSONAL ASSISTANT to the COS - FAMILY OFFICE - NYC

This fast-paced, high-profile Family Office requires an attentive, quick-study PA to support the Chief of Staff.

This is an "IN OFFICE" post (not remote) requiring a dynamic professional who is ready to navigate and problem solve in a timely manner. Looking for a self-starter, and resourceful assistant who understands they will be relied upon to support a very busy Chief of Staff in all daily preparations to ensure a smooth running office.

Meeting and greeting guests ~ hospitality mindedness
Scheduling and arranging meetings, ensuring office set-up in preparation
Ordering office supplies
Travel arrangements - both international and domestic
Liaise with all key domestic and professional contacts
Ensure smooth running operations through a day of arranging and preparing for international conferences, establish Zoom meetings
Manage a busy calendar
Liaise with family scheduling/ office scheduling and manage timelines
Technically astute with an ability to troubleshoot and be comfortable with Excel, QuickBooks (a plus)
Answering emails, maintaining contacts
Having a mindset of being available to problem solve - beyond the hours of the day if need be
A preemptive mindset that cares enough to go the extra distance, to ensure that the day runs smoothly.
Within these sorts of posts it is important to know that you are called upon to be of service toward utilizing your professional strength's and skills to ensure the busy life of your employer is supported. We are looking for candidates who are clear within their pursuits toward being a true personal assistant in support of their employer.

Verifiable references

Background check will be conducted.

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NYC - JUNIOR PERSONAL ASSISTANT

NYC - JUNIOR PERSONAL ASSISTANT

Second pair of hands to a busy executive based in the West Village to help streamline a busy life. This role would suit someone looking to move into the Private PA world and responsibilities can be expanded over time. Common sense, being street wise, great communication and team player a must.

Errand running/Various shopping/gift buying/sourcing/ driving upstate to country house
Helping with dinners and parties behind the scenes as well as front of house. From guest lists to flower arranging
Helping with food prep in the kitchen if required, help setting up for meetings in the house and teas
Assistance with IT - Tech savvy with mac and PC,Word/ Excel/ Evernote/ Dropbox - able to look for new apps as needed
Various scanning, printing and administrative tasks
From time to time driving the principle to appointments with her own car as and when required
Making sure the car is in good working order and road worthy
Keeping an organised list of subscriptions and memberships
Assisting with aspects of Country home upstate when required
Reconciliation of expenditure via Expensify
Overseeing any household contractors if house manager is away from duties
Various projects
Greenthumb a bonus to help with; house flowers/plants, the terrace kitchen garden and growing micro greens indoors
Terms:

General hours will be 8am - 4pm Monday to Friday but responsive to calls/ txts/ emails 24/7
Salary flexible for right person
3 month probation period
Healthcare provided after 3 month probation
Based at home office in NY apartment for at least latter part of day when overlap w principal who will work from offices in Greenwich and NY but is home by 3pm
No regular travel needed with the principal but good if does not mind some minor travel if critical

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NYC - PERSONAL ASSISTANT

NYC - PERSONAL ASSISTANT

Day to day calendar management of personal meetings/appointments, social events and co-ordinating with family office for family travel plans, vacations, etc.
Managing clear lines of communication with principle's corporate EA to ensure meticulous organization between private and business life
Travel management, researching and booking personal travel commercial and private, producing itineraries, arranging visas when needed etc
Timely upkeep of email and written correspondence and communications received
Errand running/Various shopping/gift buying/sourcing
Co-ordination of events and parties behind the scenes as well as front of house. From guest lists to flower arranging
Assistance with IT - Tech savvy with mac and PC,Word/ Excel/ Evernote/ Dropbox/ able to look for new apps as needed
Various scanning, printing and administrative tasks
Keeping an organised list of subscriptions and memberships
Keeping personal contacts updated
Assisting with aspects of Country home upstate when required
Liaising with the family foundation as and when required. Setting up board meetings
Reconciliation of expenditure via Expensify
Various projects
Overseeing any household contractors if house manager is away from the residence
Helpful to have a little black book for New York restaurants, florists, caterers
Keen eye for interiors and fashion
Helpful if live in Manhattan and if a driver
Team player working as part of an international family office
Excellent communicator
Problem solver with a calm disposition and a creative mind
Right attitude and common sense most important
Terms:

General hours will be 8am - 4pm Monday to Friday but responsive to calls/ txts/ emails 24/7
Salary flexible for right person who will be viewed as a key partner by the principal
3 month probation period
Healthcare provided after 3 month probation
Based at home office in NY apartment for at least latter part of day when overlap w principal who will work from offices in Greenwich and NY but is home by 3pm
No regular travel needed with the principal but good if does not mind some minor travel if critical

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FAMILY OFFICE - ADMINISTRATIVE ASSISTANT- NYC

This is a post which requires you be highly organized, detail oriented and have the ability to prioritize requests so you are able to ensure you can complete tasks in a timely manner at an elevated level of expectations. The choices you will be making will be reflective of your employer and family - NYC experience within a sophisticated estate will assist you toward liaising with various vendors, accomplishing tasks, purchasing gifts and following up with cards and special touches that represent the wishes of the family.

It is essential that you are fully familiar with QUICKBOOKS for all bill paying and keeping track of expenses for various properties. The Estate Managers and Assistants will send you a multitude of invoices and payment requests so it is imperative to your success and comfort within the post that you have the ability to be fully adept with all data input and management within QB.

At various times you will be required to organize flights & hotels for staff members along with vendor interaction and management when it comes to events and party planning and construction and maintenance. Must have a true interest in travel, restaurants, cultural interests, designers and architects on both coasts and the ability to finesse reservations and sort complex travel arrangements when necessary.

This is a true right arm post to the existing Operations Manager for the Family Office.

We are looking for a professional with a great connection to follow-through, preparedness in advance of the need arising, an interest to understand the employer so you step into the manner/style of their expectations, a true interest toward generating a completed perfected work product and an ability to retain important relative and pertinent information. You will be seen as the person who has to be steps ahead of your direct-report and of course interact with the family members and their team of trusted professionals.

It will be best if you have worked within a Family Office before and been involved with the oftentimes fast paced, energetic, hectic and at times demanding schedule.

Excellent mathematical aptitude, resourcefulness, 5 years direct experience and fully familiar with NYC and the Hampton's.

A thorough background report will be conducted along with verifiable references.

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PERSONAL HOUSEHOLD ASSISTANT / CONCIERGE - NYC + traveling

PERSONAL HOUSEHOLD ASSISTANT / CONCIERGE - NYC + traveling

Looking for an energetic candidate who is focused upon hospitality and being of service to ensure smooth running operations. Within this wonderful post you will be looked upon to deliver front-line concierge services, interface directly with the Principals, and serve as their key-point-of contact for the fulfillment of their personal service needs and real-time requests. Please be mindful that this post requires that you travel freely. You must have a valid passport and be readily available to travel in and out of the USA with the proper documentation to do so. Additionally you will be in different countries and a pure joy of hitting the ground running in an adaptable way of getting your bearing with assist you immensely toward success.

This position will support the family while in residence at their primary residence and will be called upon to support while visiting their US and international vacation properties. This post provides personal assistance, service/butling responsibilities, and traditional household services support.

As this is an intimate post working so closely with the family and guests we are looking for a warm, poised, intuitive, respectful, calm, and collaborative professional who is highly organized, efficient, energetic, service-oriented professional who works well under pressure in an unflappable manner.

Must be observant and attentive to the Principal's preferences in an intuitive manner but not intrusive
Has a can-do attitude, with no task being too great or too small, and genuinely enjoys providing personal
Possess high levels of scheduling flexibility to adjust to the Principal's changing
Capable of juggling competing deadlines with ease while remaining calm and attentive to detail and Ideal candidates find deep satisfaction in completing items on an ever-changing to-do list.
Advance travel is required to preemptively ensure the family's homes are in guest-ready preparedness for their arrival and will remain on-site to coordinate their support throughout their stay.

This position will report to the Director of Household Manager and will work closely with the Principal's assistants, nanny's, chefs, drivers, facilities maintenance, tech services, and security teams to coordinate and execute logistics for the home and office. The ideal candidate will have experience providing hands-on personal service in fully staffed, significantly sized estates.

You will be seen as the key person to ensure the homes are meticulously maintained, in proper working order, and logistical operations are running smoothly. House management responsibilities include a daily walk through of the interiors of all dwellings to establish a maintenance punch-list and interior cleaning schedule. This position is responsible for coordinating with the principals and chef to ensure meal service is fully understood as regards; the number of guest, the table settings needed, communicate with the team leaders to ensure the smooth follow through with protocol/ VIP consideration, packing/wardrobe, errand running, and household ordering/stocking/shopping.

It will be important to update and maintain the House Manual for all Principal & Guest Preferences and ensure the household and property staff are well-coached in these up-to-date protocols.

DUTIES:

It will be important to anticipate and execute all of Principal's real-time requests
Provide top-tier service to family and guests and support their Oversee guest arrivals/departures, including special requests, food, etc.
Daily meal /tabletop set-up, meal service (formal & informal), and bartending services for family and Constant collaboration with Chefs/Assistants to meet family's changing daily calendar.
Create and maintain accurate inventories, ensure proper closet organization, and provide skillful packing and unpacking Efficiently coordinate the dispatch and receipt of the Principal's clothing and personal items before their arrival at their travel destination.
Coordinate with flight attendants and assist in implementing logistics for travel, including packing luggage tracking, meal service, and special
Coordinate moves to other properties and ensure easy transitions between residences for both family and
Oversee home meeting set-up, track online accounts, collaborate with assistants and tech team members to troubleshoot and test AV/IT equipment and
Coordinate closely with Assistants and household staff on organizing and executing events at the Oversee food and beverage, table setting/service, decor, flowers, rentals. Coordinate additional staff and/or vendors as required. Supervise set-up and ensure the event's timelines are supported, including temperature, lighting, music, talent/guest speakers, etc.
Conduct a daily walkthrough of the home and the interiors of all dwellings to ensure that each residence has a consistent feel and that the team is aware of the Principal's preferences and daily

EXPERIENCE:

A bachelor's degree and a minimum of two-plus years of relevant experience or equivalent combination of education and experience providing concierge service within a high-service, action-oriented private household environment with high accountability levels and proven experience supporting other household staff, including housekeepers, personal organizers, and other
Experience in maintaining the confidentiality, safety, security, and privacy of a private
Tech-savvy: complete comfort with all standard Mac computers and internet skills including email; apps; calendaring programs; Microsoft Office suite (Word & Excel); project management/messaging tools; various online portals for scheduling; quick learner of new
Must have experience supporting complex travel, hospitality, event, and entertaining
Must have a US Passport and the flexibility to travel nationally and internationally as
Ensure that homes are meticulously prepared, in working order, and ready in advance of the Principal's arrival.
Collaborate with Household Services managers to develop and maintain an interior cleaning schedule for regular and deep cleaning for all Assist the housekeepers with specialty cleaning, general tidying, or household projects as required.
Create and maintain a Preference Log for Principals and guests and, in conjunction with the household management team, create and maintain current household
Ensure that each residence is stocked with the Principal's desired toiletries, personal items, cleaning products, Oversee inventory of household items, personal products, office supplies, linen closets, storage areas and ensure all inventories are organized and current.
Shop for household items and run errands, and perform other duties as
Advise team on upcoming household activities, including events, guests, and timing of particular activities so house operations can run as smoothly as
Create floral arrangements and installation of seasonal/holiday decor
Assist with care and coordination of family pets. Maintain inventory and maintenance of various sporting and personal equipment
Execute special projects assigned by the Household management team
Verifiable references, a thorough background check, drug screen, and online assessment will be required of all qualified candidates

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TRAVELING PERSONAL VALET

This is a prestigious position for the right 'fit'. Your employer is a Global businessman with a small family.
Your focus will be to streamline the daily activities in all aspects of his life. Some of the tasks are mundane and tedious while other aspects are demanding and fun filled. No matter what the day holds it will be a great adventure internationally aboard their yacht, private jets or preparing their arrival to one of their many homes around the world. You'll need to rapidly establish vendor relations and get your finger on the cultural and social pulse. This is a hip young businessman who enjoys being a part of the newest openings; shops, galleries, restaurants, clubs. He'll expect for you to prepare for his arrival in a seamless manner of being his liaison, establishing repoire with the finest involvements in a poised, confidential and highly discrete manner that best represents him. You'll interact with dignitaries, celebrity and business leaders of multi cultures. The family will look to you for smooth running operations. You really will be a combination of many titles in your job duties; Valet, Concierge, Attache, Personal Assistant and, "Go-to" person. Applicant must have a US Passport Must be able to travel freely, unencumbered- you'll be on the go all the time. Qualities that will make you stand out as an ideal Candidate are, well traveled, appreciation for finery, poised, pro-active, team player, energetic and congenial yet very discrete, multiple languages a plus, educated and able to know what needs to be done-well ahead of having to be asked.

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