ADMINISTRATIVE ASSISTANT - SHELTER ISLAND
We are looking for an office assistant to join our team. Candidate must be dependable, responsible, adaptable, honest and with a high level of integrity; self-motivated, open to grow and learn, highly professional, excellent inter-personal, communication, and organizational skills and discretion to the Principal.
Work as part of a team to coordinate needs and logistics surrounding Principal and his estate team.
Maintain a complex, organized filing system that is shared by the group and establish own filing system for individual projects and responsibilities
Work with accounting team to manage weekly bill pay and monthly invoicing/expense reporting.
Heavy Data entry
Ad-hoc projects as needed
Ability to manage highly sensitive, confidential information with complete discretion
Ability to work as part of a team with a can-do / no task too small or big attitude a must
Would report to Estate Manager and Chief of Staff
Serve as point person for mailing, supply ordering and vendor relations
Manage multiple emails daily
Minimum 3+ years of experience as an Executive Assistant
Proficiency in Microsoft Word, Excel, Outlook, Affinity Publisher and Apple products.
Experience working in a highly professional, dynamic and fast-paced environment and to remain poised under pressure
Positive, flexible attitude when responding to the changing requirements of the Principal Excellent verbal and written communication skills
Articulate and well-mannered
Flexibility to work overtime as needed
Strong organizational, project management and problem-solving skills with ability to multi-task
Extremely detail oriented
Excellent time management skills, including the ability to prioritize work effectively including timely and efficient management of out-of-pocket expenses, project updates/project deadlines and other submissions to Office Manager
Â· Ability to work autonomously