Title
NYC OFFICE & HOUSE MANAGER

Description
NYC OFFICE & HOUSE MANAGER This is a very active family with a busy life which calls for a top tier professional to fully set things to order. Looking for a versatile and knowledgeable professional keen to be of assistance to ensure the day flows smoothly predominantly as a consequence of your excellent organization and attention to detail. It is important once you get up to speed with the family that you inherently know what is required in a preemptive anticipatory manner to fully assist them. They are looking for a longterm professional to grow with the family. The Office & Household Manager will work closely with the family on a variety of tasks, including but not limited to: Administrative Responsibilities for Principals, Multiple Properties Manage record-keeping via QuickBooks and ensure accuracy Reconcile checking accounts, employee credit card accounts and employee petty cash against supporting documents Prepare budgets and analyze expense trends on a monthly basis Maintain personal financials including American Express Account Manager Liaise with Family Office as it relates to transfers of funds/payment requests Assist with administration of family's private companies Establish and maintain an organized filing system and establish own filing system for individual projects and responsibilities Set up and maintain databases such as family contact list and art catalog Managing schedules of staff'Coordinate maintenance schedules of premises Handle special projects, including liaising with architects and other professionals Misc personal tasks Household Management, NYC Oversee operations for multiple NYC properties Manage housekeeping and inventory to ensure premises are kept in top condition Work with all vendors and reviewing bids and work when completed Assist with needs of Principals, guests Coordinate social events Handle shipping and receiving of deliveries Perform additional tasks as deemed appropriate Requirements: Minimum of 8 years of experience working in a household or corporate setting Understand the importance of utilizing discretion and confidentiality in the workplace Must have experience preparing budgets, accounting background is a plus Have analytical abilities with strong attention to detail Ability to use good judgment, recognize priorities and be a self-starter Strong computer skills including Microsoft Office, MAC and QuickBooks Excellent verbal and written communication skills Positive and flexible attitude when responding to the changing requirements of the Principals Must be fluent in English, French a plus NYS Notary, a plus