Title
ADMINISTRATIVE ASSISTANT - SHELTER ISLAND

Description
We are looking for an office assistant to join our team. Candidate must be dependable, responsible, adaptable, honest and with a high level of integrity; self-motivated, open to grow and learn, highly professional, excellent inter-personal, communication, and organizational skills and discretion to the Principal. Major Responsibilities: Work as part of a team to coordinate needs and logistics surrounding Principal and his estate team. Calendar management Maintain a complex, organized filing system that is shared by the group and establish own filing system for individual projects and responsibilities Work with accounting team to manage weekly bill pay and monthly invoicing/expense reporting. Project management Heavy Data entry Ad-hoc projects as needed Ability to manage highly sensitive, confidential information with complete discretion Ability to work as part of a team with a can-do / no task too small or big attitude a must Would report to Estate Manager and Chief of Staff Serve as point person for mailing, supply ordering and vendor relations Manage multiple emails daily Requirements: Minimum 3+ years of experience as an Executive Assistant Bachelor's Degree Proficiency in Microsoft Word, Excel, Outlook, Affinity Publisher and Apple products. Experience working in a highly professional, dynamic and fast-paced environment and to remain poised under pressure Positive, flexible attitude when responding to the changing requirements of the Principal Excellent verbal and written communication skills Articulate and well-mannered Flexibility to work overtime as needed Strong organizational, project management and problem-solving skills with ability to multi-task Extremely detail oriented Excellent time management skills, including the ability to prioritize work effectively including timely and efficient management of out-of-pocket expenses, project updates/project deadlines and other submissions to Office Manager · Ability to work autonomously