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Title
EXECUTIVE COORDINATOR

Description
Executive Coordinator The Executive Coordinator must be a well-rounded individual with the ability to adapt to a multitude of landscapes. The right candidate is expected to be highly organized in order to navigate the personal and professional needs of the executor of a private foundation in the greater New York area. Must be meticulously detail-oriented, extremely professional, respectful and courteous, with an inquisitive and warm demeanor. Duties include researching, planning, scheduling, coordinating and executing day-to-day events and special projects for the principal, while maintaining efficient timelines and seamless communication. Alignment with stakeholders across the executor's life-scape is essential to ensure success. Central to the role, the candidate is expected to stand in for principal when needed, ensure vision, adherence and quality control throughout project life-cycles. Primary Responsibilities • Manage principal's day to day activities, calendar prioritization, time management, travel and social outings • Align with principal, then actively consult key stakeholders to develop outlines, timelines, and schedules for personal needs and projects • Work directly with the principal and stakeholders to complete project charter outline: scope, goals, deliverable's, required resources, budgets, personnel and timing • Guide 3rd party and vendor actions through scheduling and follow-up to ensure deadlines, execution and completion • Communicate developments to stakeholders and principal through meeting minutes, weekly reports and status updates Skills/Qualifications • Uphold a strict level of security, confidentiality and honesty • Superior time management and organizational skills with high-quality attention to detail • Excellent verbal and written communication skills • Administrative systems development • Business acumen and proven project management • Achieve deadlines in a fast-paced environment while prioritizing multiple tasks and projects • Demonstrate professionalism, excellent judgement, creative problem solving, critical evaluation and strong interpersonal skills • Ability to courteously develop and manage relationships with internal and external partners while working under pressure • Diplomatically provide feedback, push back, or question those in authority for greater clarity if needed Looking for a minimum of five years in a similar position and evidence of liaising between the personal/domestic and corporate involvements of the principal to ensure there is efficient management in a timely manner of compiling and disseminating key information to all parties. Some travel will be required between properties on occasion along with a comfort level of conducting business by proxy on behalf of your employer and be extremely comfortable in generating reports and having your finger on the pulse within a great diverse realm of business, civic minded duties and philanthropic oversight. Business, Finance Degree a plus along with direct right-arm experience within a high-profile Executive/Personal Assistant role.



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