We want to work with you toward your career goals
How fabulous would it be to land a long term position in keeping with your very personal objectives and criteria? Essential, right? We think so too, and perhaps one of the following postings will suit your experience and strengths.
Please submit your resume for consideration as there are positions which are not always posted and others in various stages of candidate consideration. Thank you - we look forward to working with you.
Chief Of Staff
ADMINISTRATIVE ASSISTANT - TRAVEL & LOGISTICS COORDINATOR
NY - New York
ADMINISTRATIVE ASSISTANT - TRAVEL & LOGISTICS COORDINATOR - NYC
This fast paced Family Office requires an administrative assistant to coordinate with the Executive Travel Coordinator to ensure all the complex scheduling and travel needs are attentively fulfilled for the principals. Within your post you will be responsible for relaying precise and specific details to the Executive Travel team for their scheduling.
You must be well versed in various travel booking programs inclusive of Concur and have former experience within the coordination of details and needs for an UHNW employer. Your overview will cover ground travel coordination, security, private and commercial jet and helicopter travel, hotels/spas/retreats in addition to all aspects relative to luxury tier enjoyment. Your skills as a master coordinator who is highly organized in calendar/event scheduling and ensuring the support teams to each and every step is secured is essential for the success of your required duties and the overall security of the principals..
Candidates must exhibit a solid background in right arm support utilizing the Concur system to book and confirm flights and travel arrangements.
Additionally, must be confident in the reconciliation of travel expenses and work toward compiling the T&E Reports for the Accounting Staff.. The office has a very helpful and energetic culture that thrives on being fully accommodating and supportive of the principals and family toward their full comfort and well-being.
FAMILY OFFICE - ACCOUNTS PAYABLE - ACCOUNTING
NY - NYC
ACCOUNTS PAYABLE - ACCOUNTING
Applicable College Degree with a minimum of 3 years professional office work experience with hands-on experience with Accounts Payable, expense reports, reconciliation and accounting practices.
Transaction Review and Processing;
Reconcile and analyze credit card and vendor statements.
Follow up with Travel Agent and the Family Office operations to ensure all payable's are current and the entered within the database.
Knowledge of QuickBooks and Excel. Create reports and reconciliation of T&E expenses.
Follow up on Vendor Inquiries
Following up and processing disbursements
Allocating bills among appropriate entities
Basic Bank reconciliation
Prepare recurring ad*hoc reports as necessary
Payroll and Benefits - work with an overseas international partner office to oversee payroll and analyze and process the payroll.
File Medical and Dental Claims
Provide support to other assistants and the Family Office Department members as needed
Be available to travel to a Westchester property one time per week to ensure the various accounting related oversight is provided based upon a schedule to collect, analyze and obtain approvals for invoices
SERVER / INVENTORY ASSISTANT - LIVE OUT NYC
NY - New York
SERVER / INVENTORY ASSISTANT - LIVE OUT NYC
This prominent, busy and fully staffed household requires an energetic person to perform meal service along with stocking and supply inventory and placing orders with the preferred vendors. These efforts will coordinate with the Chef and the Chief of Staff to fully ensure the stocks are monitored and up to ready levels.
Your main focus will be hospitality minded guest greeting, beverage service, table service in both informal and on occasion formal service. Liaising all efforts with the key managerial staff to ensure welcoming full service whether of the principals , family and guests.
You must be flexible and unencumbered to travel to additional properties as needed and be fully engaged within the required needs of the job. There is an excellent strong team in place who is all about service and being in place to perform to an elevated level of care in a calm respectful manner.
Former server experience a must.
Flexibility to travel a must.
INTERIM BABY NANNY - NYC
This lovely family is looking for a highly experienced Baby Nanny for approximately five months (TBD) time to assist with all transitioning of both Mother and Infant in all aspects of care and support. Looking for no less than five years direct Baby Nanny experience within a busy Manhattan household working with Newborns. You will be responsible for organic laundry care and cleaning of all aspects relative to the baby with special focus to delicate care of items and ensuring that everything is organized, pristine and in its proper place. Please send your resume supporting the necessary experience and skills to be considered. Requirements:
*Infant CPR and First Aid
*Flexibility to stay over night if necessary
*Legally eligible to work in the USA
*Specialty Newborn care such as; umbilical chord care, breast pump/breast milk care, colic, establishing schedules - feeding + sleeping, skin rashes
*Organic care of diapers, laundry, cleaning and sanitizing
*Patient, caring and kind
Job is Monday - Friday, 9:30am - 7:00pm
Elegantly appointed beautiful mansion requiring top-notch professional Butler.
Valuable appointments on every level
VIP & Dignitary level entertaining
Many moving parts
Wonderful support staff & team
Formal Butler experience
5 years minimum experience within high-profile estate(s)
Must know what you are doing as too much is at risk
U.S. Work eligible
Looking for long term employment and developing your relationship
Familiar with NYC with vendor/contractor and support relationships
LIVE-OUT, BUTLER HOUSEMAN COOK
LIVE-OUT, BUTLER/HOUSEMAN/COOK - MANHATTAN
A wonderful family requires the impeccable care of a discrete, energetic and highly skilled professional to oversee their home and bring their talent to caring for valuable appointments.
There are three children so it is a busy household combined with activities, social scheduling and events, vendor relations, errands, ensuring that art and collections are cared for with the various professional vendors. You may be asked to cook on occasion so cooking skills a plus. There is an existing team of various staff to support your efforts and must be good at team building to ensure a harmonious work environment.
Must be legal to work in the USA
Must be highly adept at communication and correspondence, using a MAC, have a clean background and a valid Driver's License.
Knowledge of haute couture wardrobes, reliable and trustworthy, organized, energetic, impeccable groomed and sincere about creating a healthy long term position for yourself to grow with the family for years to come. They are look into build trust and rely upon your insights and professionalism to ensure their home is running efficiently and securely.
NYC BASED BUTLER - LIVE-OUT
NY - Manhattan
NYC BASED! BUTLER with Travel - LIVE-OUT
Looking at impeccably trained Butler's with valet and some managerial oversight within this important role for a prominent household. The needs of this employer are refined, exclusive, exacting and clear cut in requiring a discerning and experienced professional who works well within an extremely fast paced household appointed with the finest of all things.
Your elevated level of care will of course ensure your success. Knowledge of the delicate care of fine crystal; glassware/sconces/chandeliers, your attention to formal service with impeccable attention to refined detail in the proper setting of table for many guests, your ability to welcome guests from around the world with a hospitable welcoming by being apprised of protocol and international preferences.
Additionally, it will be imperative that you work with the team of staff to manage care of linens, silver, storage and inventory. Your former experience in planning and overseeing special events. galas and fund raising at the homes is a must.
There will be travel with the principal on occasion to other locations. It will be necessary that you pack and unpack and ensure the proper safe transport and relocation of valuable clothing/jewelry and personal items. You will work with the housekeepers and laundress to steam and press items that require care.
You will work with a wonderful solid highly skilled team of support professionals in this well-staffed household. There are additional locations to consider in your care so your abilities to be flexible and to travel and WORK WEEKENDS as needed is what the position requires - please only submit your resume for consideration if you have factored this need into your application and prepared to be dedicate the time as required.
This is a demanding position at times. Your ability to buffer the heightened level of expectation along with the fast pace will assure success - your level of competency within knowing the required skills for this position will be your success!
The days may be long, your ready access to and from the Manhattan based household will also be a benefit to your overall happiness and success as well.
An extensive background review will be conducted
CAREGIVER/COMPANION/HOUSEKEEPER/DRIVER - LIVE IN
HI - HAWAII
NOTE: This post is on the Hawaiian island of Maui and seemingly not being directly affected by the current volcanic eruptions occurring on the Big Island of Hawaii.
LIVE-IN, ON-CALL CAREGIVER/DRIVER/HOUSEKEEPER
This position requires a true medical minded Companion and Caregiver for an unwell lady suffering from severe head injuries which bring about seizures. Within these seizure episodes are immediate medical needs which require medical attention along with heightened anxiety and nervousness. Based upon a comfort level she wants to be in the familiar surroundings of her home. Additional support staff rotate their involvement within the household; a visiting chef to prepare healthy meals, a team of visiting cleaners for deep cleaning care, and access to a visiting Nurse for when extra care is necessary. This is a difficult position as you will need to have a comfort level of caring for someone who really is not feeling well 80% of the time.
Along with being empathetic you will need to keep tidy and clean up, serve the meals that have been made by the Chef, Drive well and drive safely as this is a huge area of great worry for her, utilize discerning judgement to know when a trip to the Hospital or Emergency is needed, administer medicine, monitor and be mindful and be a companion as she goes through her day and to the beach.
A great affinity for island living, the sunny climes, and being on-call as needed. This can be tricky because it may be evident that when you think it may be your day off she may be having an episode and really needs for you to be in place and minding her. She becomes unstable during her seizure episodes and is at great risk should another fall occur.
This job will take a special person to fulfill the requirements as it is not an easy job and given the nature of the head injury requires that you be very comfortable within the demands that will be placed upon you.
Knowledge of CPR - First Aid. Former experience as a caregiver essential along with an understanding of managing a person having seizures. A plus and of great strength within this job is a former medically trained professional, nurses. nurses aid, para-medic. You will need to be energized, quick on your feet, a discerning problem solver, exercise great judgement in instinctual reaction time to jump to the aid of a person in urgent need of care.
You will be running errands, caring for the car, making bed, laundry, shopping, buying supplies, driving to appointments, administering medicine, keeping company, being reassuring and making things pleasant - buy flowers, help with her bath and bathing as needed, assisting with dressing as needed....just being a trusted kind person who really cares and is responsible.
A thorough background check will be conducted. Must have a clean Drivers License and be a cautious safe and careful driver. Reliable and trustworthy and understand fully that when someone is unwell they, they are not themselves and need patience and understanding in their time of need.
FAMILY ASSISTANT/ COOK
NY - Manhattan & Hamptons
FAMILY ASSISTANT with COOKING DUTIES
This delightful small family requires a family assistant to augment their daily household and personal needs and step into the vacancy being created by the departure of their long term person who is retiring.
You will start your day at 1:00pm - 9:00pm, Monday through Friday and care for all chores and planning, errands, letter writing and computer work as needed, shopping for groceries or online ordering, inventory and care of items to maintain a high level of organization, healthy cooking in the preparation of dinner and snacks; roasted chicken/vegetable and salad, make certain mail and bills are paid, cover for the Housekeeper when she goes on vacation by pitching in with cleaning and laundry, social calendaring, appointments, message taking, mail-merge knowledge for cards, gift buying, maintain database. It really is being the right-arm assistant for the next long while to ensure the household and chores are all cared for inclusive of minor repairs, floral arrangements.
Must be long term minded and have a true desire to stay with the family and cultivate this trusted longstanding place within the fabric of their household.
Summers are spent in the Hampton's where you will stay at the property with them. YOU MUST DRIVE
Clean background and verifiable upholding references. Looking for a great easy to be around disposition with a can-do pleasant attitude. Must be computer savvy, OUTLOOK knowledge and technically minded.
WEEKEND ONLY COMPANION FOR A TEENAGE GIRL
NY - New York
WEEKEND ONLY COMPANION FOR A TEENAGE GIRL
This is a perfect post for a university student looking for extra income. Your oversight and monitoring is required on both Saturday and Sunday, year round and potentially more time during the summer months when school is out. (TBD)
Saturday and Sunday 8:30am - 6/7:00pm
This is a very active household requiring the mentoring and role model care from a culturally active and energetic professional in your interaction and care of a teenage daughter and her dog. Walks in the park, discussing school and activities, overseeing homework and projects, monitoring social media engagement, making pizza and watching movies, go for walks, work out in the gym and various age-centric activities.
The family is looking for a mentor for their young daughter, a responsible and trustworthy person who will instill values and guide her through reinforcing good choices and responsible behavior.
NYC + AREA
NOTE** THIS IS A THURSDAY THROUGH MONDAY POSITION - WORKING THROUGH THE WEEKENDS
Must be fully familiar with Executive/Dignitary/V.I.P Chauffeuring and all the formality of boundaries and confidentiality, with poise and manners but totally capable of managing the urgency of some situations that require you to know the city and surrounding areas like the back of your hand inclusive of key venues.
Must have a clean background, security minded and detail oriented. Must have five years former experience preferably, driving a high profile employer and exhibiting social refinement and the understanding of professionalism. You will be called upon to pick-up from your employer's residence and drive to his office and to meetings through the day, airport runs, restaurants. theatre...the days can be long but there will be times when you will not be working at all and have the down time. Discretion, resourcefulness, flexibility, knowledge of Manhattan and alternative routes - quick problem solver, unflappable and foremost trustworthy.
Foremost must be an excellent driver X-NYPD a plus but NOT necessary, security minded clean background Maintain the vehicle in excellent condition and ensure it will always be pristine inside and out - so, detail oriented. Quiet, confidential, and a true professional
MUST SUBMIT A RESUME FOR CONSIDERATION
High profile CEO requires a dedicated, crisply presented, experienced personal corporate driver to completely care for his transportation needs during what may be a hectic business day INTO THE WEEKENDS. NOTE : THIS JOB REQUIRES WEEKEND COVERAGE - SATURDAY AND SUNDAY !! Must be fully apprised of NYC and area key destinations, alternate routes, security minded and fully aware at all times - and always punctual in a problem solving manner of quietly and efficiently anticipating trouble spots and high traffic areas in advance and liaise with all assistants to ensure adherence to a tight schedule. Must be energetic, athletic, impeccably groomed, discreet, quiet, organic common sense, punctual, trustworthiness. MUST HAVE EXPERIENCE DRIVING A HIGH PROFILE CEO.
BREAKFAST & LUNCH CHEF
NY - NYC
BREAKFAST & LUNCH CHEF - TRAVELING
Begin the day, starting bright and early to bring wholesome goodness to the employer and their children along with preparing staff meal as well.
Your ability to bring about a healthy variety of organic wholesome and nutrient dense preparations that are eye please and fresh is exactly what is required. Your ability to off-set your efforts in coordination with the evening and dinner Chef is key to your being within the post.
You will be required to work summer in the Hampton's and travel to another property as needed/when needed.
Please ready your plating images and letters of recommendation for submission so you can send along with your resume when we follow up with you. Your energized and resourceful procurement of top tier suppliers is key along with excellent organizational skills, confidentiality and cleanliness - a must.
Looking for you to be available to begin working after providing two weeks notice post tasting trial.
CHEF - NYC * HAMPTON'S * MALIBU
This is a "FOODIE" family that loves beautiful, creative, ever-changing meals with well curated plating and attention to all sourced ingredients. The successful candidate will be able to exhibit a vast repertoire that is flavorful, inventive, inspired and never dull or sloppy or uninspired.
Looking for a chef that is part of the current culinary discussions and brings innovative preparations to the daily servings - as a passionate chef enjoying loving what you do and being challenged or being afforded the permission to be fully inventive to follow your creative culinary "wish-list" you will be in a great household to bring your high-profile, exclusive talent to the table !!
Must Live out in NYC, travel through Summer to the Hampton's and live on the property and travel to Malibu and again live-in on the property. So, clearly you must be flexible to travel and spend time as needed by the family so, please ensure your consider this when making your application.
We will be looking for excellent and beautiful plating images evidencing your creative aesthetic.
CHEF - NYC & HAMPTONS
NYC and HAMPTON'S
Excellent plating, exclusive top-tier organic provisioning, ability to procure the finest ingredients while being ever-mindful of all suppliers and vendors in NYC and the Hampton's.
Looking for a talented chef for a small family.
Mindful, respectful care in attention to detail and cleanliness.
Flexibility in being gracious and kind within your manner and interaction with family and guests.
Chief Of Staff
TRAVELING CHIEF OF STAFF
Must be flexible to travel internationallyFormer high-profile celebrity household Chief of Staff / Household Manager of multiple properties experience. You will be working very closely with the Mrs of the family - there are two children and your duties will be working tightly as the right-arm assistant to oversee that ALL aspects of coordination and liaising of duties and ensuring smooth running operations, social engagements, correspondence, facilities and operations, household management and staff protocol and guidance is cared for - you will run the show essentially but in a trusted, confidential way of building your long term relationship with the principals and their family.Ability to manage high profile events, finesse all social engagements and be the trusted manager of all operations....this means overseeing multiple properties to ensure complete pre-arrival set-up, working closely with valets and housekeepers to ensure wardrobe transfers to various properties and safe guarded storage and packing, care of valuables in every level of appointments of art, jewelry, gala/couture garments, care of all valuables from a position of hands-on experience and knowledge.
JUNIOR ACCOUNTING AND INVENTORY ASSISTANT
This private family office is looking to bring a JUNIOR ACCOUNTING AND INVENTORY ASSISTANT in to assist their existing staff with all aspects of art + precious pieces inventory, monitoring, cataloguing, verification and research, documenting and working with the existing insurance appraisers, storage facilities and shipping carriers to track all items of value. You may be asked to travel to various properties to conduct inventory of items or oversee the packing and shipping of pieces. Additionally you will be asked to work alongside the existing accounting persons in A/P to reconcile expenses and schedule all payables. Determine errors and track payments. The Chief of Staff for this family is looking for an inquisitive, interested and reliable junior accounting person with a desire to envision long term growth within this dynamic family office. There is great growth potential for the right candidate. Must have Economics, Accounting degree and full knowledge of Excel and Solomon program experience a plus. Must be eligible to legally work in the US. Must be free to travel as needed (all expenses paid of course). Looking for an out of the box thinker who is eager to grow within this position. Spacer Image
LIVE-IN HOUSE COUPLE
We are looking for a truly energetic and experience professional domestic couple to fill this position - you'll need to bring your expert mechanical, technical, expert housekeeping and cooking skills and be available to work over the weekend in the summer and also through this busy time we may have to ask that you work six days but this will be additional pay to your salary.
There are various levels of support staff so you will be managing people and coordinating schedules to enhance the overall service and care of all duties to ensure the property, home and guest house is in a "guest-ready" standard at all times.
You will be asked to manage light cooking and also participate in informal service, menu planning, guest relations, liaise with all family and friends, vendors and contractors. Laundry, Housekeeping and indoor and outdoor care of all aspects of this gorgeous property and out buildings. Stocking and shopping, inventory and creating excel files of inventory. There is a wine cellar and various collections that require documenting and inventory and coordinating with insurance companies and art curators for all cataloging.
Must be legally able to work in the USA.
A full background check will be performed.
Must have a valid Driver's License.
Must send your resume for consideration and be fully technical + computer savvy.
We require nothing less than five (5) years professional experience within a prominent estate where you are fully apprised of the level of service and care needed to provide a five star level of service to the pristine care of antiques, collectibles, fine art, property amenities and fine appointments.
There are other staff members so your ability to create a team and be a team-player are essential, detail oriented, above and beyond the call of duty, problem solver and focused on a long term position. This is an organic, healthy minded household that loves to be outdoors and highly active.
Looking for an astute and very art savvy house couple to be a part of this dynamic household with beautiful appointments. You will have your own accommodations provided as part of the employment package.
Your responsibilities will be Lady Butler/Head Housekeeper and full on maintenance man responsible for overseeing grand art installations and all care of systems and facility and minor repairs, painting and anything in the realm of maintaining a smooth running estate.
All vendor relations, flexible and resourceful - must have a pristine background as a security check will be conducted and be fully confident in the care of priceless works of art and objet d'art of great importance.
Exceptional care of valuable pieces within a formal property.
Enjoy interacting with guests and scheduling appointments and ensuring the pristine care of a lovely home. Formal service.
Non-smokers, great vendor contacts, unflappable and great former experience.
ON PROPERTY HOUSE COUPLE
NEW YORK, WESTCHESTER, HAMPTON
Excellent cooking and thorough high-level housekeeping, maintenance and care between three properties.
Great energy, great abilities to perform all duties within a high profile setting, a love of cooking - culinary trained is best, and a team player with an excellent Can-Do attitude.
Must be eligible to work in the USA.
Great references, excellent former experience - looking for a long term post and to be comfortable working within a team of other staff members.
3 PROPERTY - ESTATE MANAGER
Looking for an exceptionally skilled and experienced ESTATE MANAGER for 3 properties. This is a brilliant job for the right person !!
Prominent family - entertaining on a VIP level. There are many moving parts within these gorgeous and large properties so a high degree of competency must be exhibited within your career path to be considered.
* team building and leadership with great management of staff
* great IT, and technical skills
* problem solver
* excellent knowledge of all the latest systems
* excellent knowledge of all large mechanical systems used within a substantial estate
* full knowledge of the care of ocean-front properties
* ability to oversee all vendors, construction project large and small
* financial accountability
* event oversight and planning
* have the flexibility and desire to zip between 3 areas of oversight and put a long term plan in motion
Upbeat and energetic with a can-do attitude to get things done and unify a solid team of staff members to ensure smooth running operations.
EXECUTIVE LEVEL PERSONAL ASSISTANT - NYC
NY - New York
EXECUTIVE LEVEL PERSONAL ASSISTANT - NYC
We are looking for a very special and unique professional for this post.
Must be in NYC and readily flexible to move with the flow of the day and the demands of a highly rigorous and ever-changing day where you will be tasked with a broad range of requests calling upon your creative, resourceful experience and ingenuity and full-luxury level mindedness to enact the expectations required within the position - this is a very chic yet understated globally plugged-in philanthropist.
You must be able to exhibit your experience within the luxury realm of bespoke brands and being well-traveled. You will be tapped for your seamless knowledge in responding to correspondence within business involvements to creative involvements, to planning exotic parties and to also ensuring the responsible staff at various properties are fulfilling their duties in keeping with the set goals and project timelines. From start to finish the day will be a bit of a roller-coaster that requires your unflappable sense of organization and structure.
Additionally, your flexibility and enjoyment of travel, being part of an ever-changing and somewhat unpredictable type of day will be to your advantage and add to your success...the one sure thing is that the day will call upon your diverse skills to create the necessary problem solving, secure right-arm support and the unwavering attention to detail to bring about structure.
Making timelines and schedules toward project completion is key along with your organic sense of filtering through the volume of emails and determining the importance and prioritizing necessary projects and inquiries to keep moving forward. You will need to be an astute, diplomatic gatekeeper and have the willingness to liaise with friends and family with full consideration of the striking a balance.
The usual daily tasks of scheduling, appointments, reviewing proposals and coordinating top tier professionals within the various fields to complete various jobs is key.
Total discretion, confidentiality, security minded, energetic and highly aware of the current cultural and civic mindedness is key.
Degree in Business preferred
IMMEDIATE MUST-FILL, NYC LIVE-OUT FACILITY MANAGER
NY - Manhattan & Hamptons
Looking for a top notch professional with excellent experience and knowledge of complex mechanical and technical systems pertaining to all aspects of a beautiful townhouse.
All museum quality fine appointments and the essential care required to ensure the safe care and round the clock assurances of all systems in top notch working order.
Liaise with vendors and all contractors and carefully monitor all follow through and workmanship in keeping with a clean and safe work environment and 100% job completion.
Be a great team player, pitch in and be a can-do person to fully and flexibly know when things require your attention. Full maintenance and care of the entire facility and all components that make it run smoothly without any set-backs.
Trouble-shoot, problem solve, follow through and all coordination of all scheduling and all contractors
Work within a very high profile household and respectfully uphold all necessary care and privacy of your employer, family and friends.
MUST be fully experienced and qualified to fulfill the role to the highest standard of excellence.
Thorough background check will be conducted and referencing
Knowledge of Smart-home technology and all electronics and gadgets
Security systems, sound and lighting systems
HVAC, plumbing and electrical
Construction and RFP/RFB
Hands-on experience in a state of the art advanced systems home
EX HOUSEKEEPER / CHEF
Sea Cliff, Long Island
All applicants must be eligible to work in the US. Must supply a resume Knowledge of Russian language a plus Large family home of six bedrooms with separate guest house. Family of 2 adults and five children ages 3 to 18yrs. The two eldest children are away at University and only visit occasionally at weekends. The 3 children at home are between 3 and 12 years. The owners have multiple homes and as such only spend six months of the year at this residence, but split over the total year. Duties will be day to day housekeeping to incorporate some cleaning, laundry, running errands, arranging flowers, shopping and school runs. Fresh healthy, family cooking, primarily for the children, will be required when the family are at home. A chef is available for any formal entertaining. Other staff employed are: a full time cleaner, part time cleaner who also cares for the children, pool and handyperson and garden contractors. The housekeeper will be required to monitor and co ordinate external contractors, liaise with the family office and ensure the accounts and household bills are processed. It is essential that the housekeeper enjoys working with children, there will be some baby sitting -- school runs and generally helping with play dates and sleep overs. The family also have 2 dogs but the housekeeper does not need to care for them.Self contained one bedroom apartment available and use of a car. Immediate start.
EXECUTIVE HOUSEKEEPER, LIVE IN or, LIVE OUT
Top notch efficiency with a complete hands-on understanding of all duties to ensure a smooth running highly complex home. The principal is looking for you to be able to cement the fragmented efforts of their great team of staff members to ensure they are able to maximize their talents and operate effectively to fulfill their chores. The team of staff members requires a strong team building Executive Housekeeper to delegate chores, oversee the completion of tasks, plan scheduled cleaning, top to bottom understanding of all the inner workings of this finely appointed home, gala couture wardrobes, organizational efficiency, rotation of seasonal closets, silver, rare art and furnishings. You must be able to step in and manage a large space and bring about a cohesive structure of routine and a level of excellence to the performance of your team. Must be fully apprised of proper care of laundry and ironing/pressing of delicate pieces, fully adept with formal service, care of art and highly skilled and efficient cleaning skills and be able to convey this information to your team of staff to motivate them, keep them focused and on track and to be a leader of all efforts to make certain the household is HUMMING !!! We can only engage candidates who are fully eligible to legally work in the USA and who are sincerely intent on securing a long term post. Must submit a current resume to be considered and hopefully able to move ahead asap. Must have an impeccable career path within high profile homes and be a fully committed team leader of others in ensuring common goals, adequate gentle training, great attitude, kind spirited, energetic, hands-on, dedicated, equitable and flexible. An in-depth background check will be conducted
LIVE-OUT, NYC - DOG FRIENDLY, HANDS-ON, EXECUTIVE HOUSEKEEPER
Busy household with active professional principals requires a top-notch HANDS-ON, EXECUTIVE HOUSEKEEPER to manage all things within their household, liaising and coordinating all vendors/staff members and coordinating schedules and rotations with Hampton's staff along with NYC staff. Arranging for contractors and maintenance and ensure that within a hands-on capacity you manage and care for the seamless oversight of all matters pertaining to a smooth running, pristine clean, museum quality household.
Laundry, One of a kind garment care, wardrobe care, seasonal rotation, ironing/steaming/pressing
Attention to stains - knowledge of Haute-couture garments in delicate management, basic/light mending
Packing and unpacking
Formal and Informal service, event planning and management
All respectful acknowledgement of valuable and rare items -museum quality cleaning and handling
Liaise with all vendors
All management of communication with business associates, maintenance, contractors and vendors, family & friends
Scheduling of meetings when necessary
Must be Dog friendly - walk on occasion, arrange Vet appointments, liaise with Dog Walker/Groomer, oversee administration of Meds when required (there is outside vendors for this but must be comfortable and non-allergic to dogs and completely comfortable around them)
Ability to reconcile expenses, seamlessly use the computer
Stocking and supplies, inventory management and accountability
Former high profile experience within a finely appointed home with upholding verifiable references
Valid Driver's Licence and submit to a Background Check
FACILITIES MANAGER - LIVE IN
This is one of the most complex beautiful townhouses requiring impeccable care as there a lot of moving parts with diverse systems for everything. Ideally the family is looking for a candidate with engineering/mechanical experience and education in engineering a huge plus.
You will be responsible for the care of all systems and ensuring that service contracts, warranties, maintenance are all performed in a timely perfect manner to ensure no set-backs and smooth running operations. Everything within the home is worthy of a museum loss or damage due to something preventable is your focus.
Must exhibit former top level trusted experience within a prominent estate
Flexible, trustworthy, reliable without fail, and vastly resourceful with excellent vendor relations and know-how.
Be fully available to LIVE IN and understand your post is as trouble-shooter and problem solver, so this means that you may be required to work to prevent troubles but be ready to ensure the problem is solved to completion.
An engineering degree, mechanical, systems, technical is a true plus.
Looking for the candidate who has a Can=Do attitude and is pleasant amid stress, unflappable and energetic.
FACILITY MANAGER NYC
NY - Manhattan
Top tier museum quality appointed estate requires a hands-on, live-out responsible, diligent, focused and earnest professional looking for a long term placement within a great opportunity to excel, grow and assume more responsibilities, be part of a great team of staff to provide excellent care of this beautiful property.
Nothing less than 5 years direct related experience - top tier only
Fully apprised of technical, smart-home, mechanical - HVAC knowledgeable, monitor all systems of a complex operation in the care of priceless pieces and rare & highly valuable objects - all computer systems, reporting updates, care for all electronics, programming - maintenance and being ultra-fastidious in your work ethic as a team-player.
Spotless background, excellent references and of great character and integrity.
NY - Rhinebeck
Groundskeeper will be responsible for the care and maintenance of a multi-acre property, including all land, shrubbery, gardens, yards, driveways and walkways of the farm/estate.
Education, Experience, Knowledge, Skills & Abilities
Have general groundskeeper experience
Knowledge of vegetable gardens, organics, herbaceous settings
Knowledge of livestock (specifically cows/goats/chickens)
Knowledge of woodlands, ponds, swimming pools
Driving machinery and heavy vehicles is essential
Groundskeeper needs to know how to use tools, such as axes, lawnmowers, leaf blowers, saws, hammers, hoes, spades, edgers, chainsaws, tractors, hedge clippers, shovels, pruners, shears and/or hoses.
Groundskeepers Range of Responsibilities
Care, maintenance and inventory of the machinery used
Provide routine landscape maintenance such as mowing and cutting lawns; doing gardening tasks; trimming and/or pruning trees and bushes; water trees and shrubs; plant grass, trees and shrubs
May build, maintain or repair fences
Scheduling of third party vendors to perform maintenance and repairs throughout property and buildings
Supervise cleaning and maintenance of pool
Perform regular walk through of property to assess issues/needs as they arise
Plow property and apply salt on driveways and walkways after it snows; remove leaves from walkways and other areas
ESTATE HORTICULTURAL - GROUNDSKEEPER - LONG ISLAND
NY - NYC
GROUNDSKEEPER - LONG ISLAND
A beautiful estate, once finely tuned and impeccably manicured requires the caring attention of a true professional to elevate the visual appeal, health of specimen plantings and to restore the very beautiful grounds which have not had the loving care required of late. This is a large and very pristine property which needs the expert TLC to restore it's condition.
Knowledge of all aspects of lawn and grounds care is essential. The ability to plant tiered flower beds, cutting garden and care for historical trees, shrubs and plants in addition to the overall grounds care of lawn health and pest prevention. Care of ponds, pool and lap pool, cabanas/pool house, fire pit, specimen plantings, cutting garden and vegetable garden.
The estate has a full team of wonderful staff that really work well together and do a fantastic job in their various duties so it will be important to accent the team by being in the position to meld with the staff team and best utilize their strengths to augment your day.
It will be important to being excellent technical experience in lawn management/applications, ability to diagnose and take care of problems before it becomes and eye-sore, and attention to fine details, administrative skills will also be necessary to ensure proper monitoring of expenses and the ordering and stocking of supplies and maintenance of all necessary equipment.
Candidates must drive and have the mechanical and technical ability to provide handyman oversight and handy-work around the house during the off season.
The family is looking for well-mannered professional who understand the needs of estate work and have extensive experience working in estate landscaping.
GARDENER / GROUNDSMAN
Looking for a special professional with former horticultural and top-notch decorative gardening experience within a waterfront estate caring for and planning gorgeous gardens, plantings, color schemes, pond + fountain care, creating paths and cutting gardens, decorative pruning and shaping, green house care and seedling care, long term planning of landscaping, organic vegetable gardens - total care and planning in keeping with the terrain and climate of the waterfront.
This is a ten+ acre estate. Care and maintenance of gardening equipment.
Please submit your resume and photos for consideration - must be legally able to work in the US
NY - Manhattan
LIVE IN HOUSEKEEPER, UES
Our Housekeepers main job is to make sure clients property and all rooms within are tidy and clean at all times.
As well as preparation and continual care of the property, the role also involves report writing, providing training to staff, including demonstrating the use of equipment and materials.
Housekeeper is required to organize their own workload as well as workload of any staff reporting to them. Interviewing potential employees and recruiting cleaning staff also forms part of the role.
Having leadership abilities
Being able to work with and organize a team
Having high attention to detail
Being able to stay calm under stressful situations
Having abilities to prioritize and delegate tasks and duties
Being proactive and flexible
Having good communication skills
Maintain high standards of cleanliness and presentation to all rooms, including windows, floor treatments, dusting, polishing, vacuuming, care of upholstery, fabric, glass, leather, etc., and careful attention to cleaning of paintings and antiques
Service all bedrooms and corridors in line with cleaning schedule and based on your building cleaning planner (daily/ weekly/ monthly/ visit tasks) to include deep cleaning of bathrooms, equipping bathrooms with toiletries, towels, etc., regular running of taps during absences to clear pipes, attention to limescale, etc
Create and work to daily job lists and help cleaners where necessary
Maintain the stocking levels of all consumables
Upkeep of staff quarters
Making house ready for visits (beds, liaison with Client's staff on food requirements, etc.)
Upkeep of Kitchen, kitchen equipment, cutlery, china, linen, cooking utensils, etc.
Upkeep of laundry and machines, washing, ironing, storage
Upkeep of cleanliness of steam bath, gymnasium.
Checking correct function of televisions, satellite and all media, and heating and air-conditioning, and lighting
Reporting all breakages, leaks, and maintenance and aesthetic upkeep requirements to Property Manager and keeping an overview on Maintenance Contractor.
Upkeep of Inventory (furniture, antiques and paintings, linen, cutlery and china, etc)
Keeping an overview on house staff (cleaning, laundry, etc) day to day where applies and during visits
Upkeep of Petty Cash expenditure
Report and investigate any maintenance issues immediately to Maintenance engineer/ contractors/ line manager
Liaise with site contractors on minor issues directly
Complete all periodical tasks, such as rotating mattresses, cleaning curtains and dusting lamp shades
Be professional at all times and immaculately dressed (visit dress code and daily dress code)
Build and maintain good relationships with all team members
Work together with the team to ensure that the house is the best it can be
Be willing to take on jobs to balance the team workload
Clean laundry in line with client requirements (separate family and staff laundry)
Fulfill all reasonable requests from the client and their guests, to ensure their comfort, satisfaction and safety
Report any security issues to line manager and site security
Carry out instructions given by the management team and head office
Learn and know how to operate all the equipment in the house
Weekly reporting to Property Manager
Any further requirements within reason to carry out the function, cleanliness and running of the house
The list includes general job description of the Housekeeper but it is not limited to the above and will be reviewed regularly following project works completion on site
NYC, HAMPTON'S, ASPEN
TRAVELING HOUSEKEEPER - NOTE** WEEKENDS AND TRAVEL REQUIRED!!
There is an existing team of housekeepers within this prominent large townhouse - the team all gets along and has achieved a great happy balance with using the various strengths of each staff member to achieve the best outcome.
Based upon the high level of coverage and the care required by the family it is determined that another housekeeping professional is required to add to the existing team. The outline for the necessary skills you require will be the finishing piece to this cohesive unit for round the clock coverage.
>You will require a great eye for care and detail of exquisite, rare and valuable items throughout the home
>You must be flexible to travel to additional locations
>Weekend coverage is required (there is a full team so the Estate Manager establishes a very fair rotation between all the housekeepers so you all equally participate in necessary coverage)
>The family is very low key and calm - you will be a great part of the team if you are confident in your abilities and possess excellent skills to add to the team.
>Full awareness of silver, china, glassware, antique and art care
>Know the boundaries, work toward job completion, be reliable and trustworthy with excellent references and former experience.
Please send us your resume so we may meet.
Looking for an exceptionally skilled and energetic WEEKEND Housekeeper for a large home/prominent family. Must be fully knowledgeable of ensuring a very clean household...in all areas and also if you could do some very very light cooking such as cutting up fruit or cooking and egg, making a sandwich. NOTHING that would require a Chef...just very simple things. Must be able to care for the wardrobe, pack and unpack but really C L E A N !!! beautifully and care for the household. Must be a team player and work well with others. The predominant quality that will make you stand out is an earnest CAN-DO approach which surpasses years of experience. A less experienced candidate who is honestly intent on bringing their enthusiasm and long term approach to growing within the job and with the family in their ever-changing demands is who we are looking for. Must be eligible to work in the US Conversational to fluent knowledge of TAGALOG is a plus MUST WORK OVER THE WEEKEND- your days required are; THURSDAY, FRIDAY, SATURDAY, SUNDAY & MONDAY. (please do not apply if working weekends is a problem for you as it really is what the job requires) Spacer Image
LIVE-IN HOUSE MAN /OCCASIONAL DRIVER
Must be proficient in IT assistance to readily trouble shoot and problem solve all aspects of a complex home with multiple lighting, security, sound systems and HVAC, humidity controlling systems, computers and gadgets. Looking for former experience with the all aspects of technical and mechanical care and interfacing with all levels of minor repairs,vendor relations and ensuring smooth running systems without interruption. Must be thorough, detail oriented, great communication skills, interact with curators/art movers and all hanging of art to ensure complete care and safety. Changing bulbs, inventory, supplies, running all the behind the scenes aspects which make the household hum along without interruption or glitch. Hands-on help where needed and also in the daily requirements of formal table service as needed. Assist with some of the heavy cleaning chores and completely understand the proper care of a finely appointed home. Driving as needed to supplement the Chauffeurs care on occasion. Thorough, trustworthy, discreet, must have exact former experience as this job with ask for you to step right in to your post with the assurances of your abilities to successfully manage the demands upon your daily duties. Strong professionalism, discretion, reliability and experience, great problem solving, calm and unimposing. Great background with excellent references Ability to live-in and step right into the position without much of a learning curve.
LIVE-OUT, BUTLER HOUSEMAN COOK
LIVE-OUT, BUTLER/HOUSEMAN/COOK - MANHATTAN A wonderful family requires the impeccable care of a discrete, energetic and highly skilled professional to oversee their home and bring their talent to caring for valuable appointments. There are three children so it is a busy household combined with activities, social scheduling and events, vendor relations, errands, ensuring that art and collections are cared for with the various professional vendors. You may be asked to cook on occasion so cooking skills a plus. There is an existing team of various staff to support your efforts and must be good at team building to ensure a harmonious work environment. Must be legal to work in the USA Must be highly adept at communication and correspondence, using a MAC, have a clean background and a valid Driver's License. Knowledge of haute couture wardrobes, reliable and trustworthy, organized, energetic, impeccable groomed and sincere about creating a healthy long term position for yourself to grow with the family for years to come. They are look into build trust and rely upon your insights and professionalism to ensure their home is running efficiently and securely.
HOUSEMAN - NYC (with some driving)
NY - Manhattan & Hamptons
HOUSEMAN with some DRIVING - NYC and to the Hampton's
Looking for a highly accomplished NYC Houseman and Driver who is fully apprised of the impeccable care required in driving for a family to ensure complete knowledge of key locations in the tri-state area inclusive of the Hampton's.
There will be down time within your day which will be used within the household to care for the changing of light bulbs, ensuring the area around the property is free of clutter/snow/debris, take out garbage, assist with some heavy lifting and all necessary assistance whether it be the light painting, helping pack something, heavy lifting and all care with respect to the assistance and order of cleanliness in all areas, stepping on ladders, physically assisting where possible and all care to be an extra-set of hands where you can pitch in.
LADY'S MAID HEAD HOUSEKEEPER - LIVE IN
LIVE-IN LADIES MAID AND HEAD HOUSEKEEPER Looking for a highly experienced, discreet, right-arm ladies maid with all levels of attention centered around ensuring the complete care of wardrobes, jewelery and shoes, packing and unpacking for travel, documenting the items as they are used and returned from laundry and dry-cleaning. Ability to care for clothing in a manner of ensuring delicates are hand-washed, buttons sewn and pressed beautifully. Seasonal wardrobe care and cataloguing of valuable items. Oversee housekeepers and participate in the housekeeping in a hand-on manner as needed. Formal service, table setting, floral arranging and complete care of silver, china, linens. On occasion prepare a light breakfast or snack. Flawless table service - formal Attention to detail and discretion Experience within the same job duties Ability to Live-in Complete knowledge of formal care of valuables and finery and art, jewelry and one-of-a-kind designer gowns, couture garment care. Verifiable references and ability to work in the US
3 X PER WEEK LAUNDRESS (no weekend)
This is a Laundress position.
A small family of 3 requires the extra assistance of a Laundress to perform all laundry duties within their household. There is a full-time Housekeeper and your duties will be to assist her with the laundry.
The family consists of professional working husband and wife and their teenage daughter and a small dog. The 3 days will be during the week from Monday-Friday (no weekend time) and they will be the same 3 days every week we are just not certain which 3 days are needed.
Must be excellent at caring for sheet and towels, stain removal and slight repair, knowing when a delicate garment requires hand laundry or dry-cleaning. Ironing and hanging and folding. Ensuring that all the laundry is cared for and attended to properly.
We are looking for a highly skilled Laundress with former experience to take care of a valuable wardrobe, pressing, hand washing, some repair, storage, organizing closets, packing and un-packing suitcases, caring for dry-cleaning, inventory of items, seasonal rotation, overseeing two locations of closets and contents. We prefer if you have used organic products in your past job and are familiar with the various products. We are negotiable on your salary. Please send a resume. Compensation: Depending upon experience
LAUNDRESS - LIVE OUT
LAUNDRESS - MANHATTAN FAMILY
High profile family with extensive beautiful wardrobe as well as gorgeous linens looking for an impeccably experienced Laundress to manage ALL of their laundry care. Manage the secure and knowledgeable care of couture garments, beautiful designer clothing and one-of-a-kind pieces. Darn, mend and sew as needed. All laundry, pressing, ironing, pressing of garments, folding clothing, closet, packing and wardrobe care - seasonal rotation of garments...ALL GARMENT CARE and making certain that napkins, towels and all items requiring laundering are monitored closely for thorough cleaning and proper handling.
A preference is for organic cleaning supplies but at times this is not the most efficient choice - full knowledge of pressing machines, steamers, and simply flawless decisions in the choice of caring for a valuable item of clothing...missteps are very expensive and unacceptable at the level for which the family is looking for in their new professional...you must be an experienced Laundress with nothing more than 5 years of seamless outstanding experience with verifiable references who will uphold your talents and fine skills.
A thorough background check will be conducted along with referencing your past employers.
Must be trustworthy, discreet, flexible and focused on ensuring the laundry in this beautifully appointed household will be cared for to the highest standard.
A diverse real estate portfolio with three large compounds requires the skilled, experienced oversight of a highly regarded Major Domo who in a hands-on manner of great staff training has the ability to establish routines, schedules, protocol and smooth-running operations on a daily basis. This is a very socially active household with extravagant engagements drawing guests from all over the world. You must be brilliant in finessing the seamless almost invisible mechanics of ensuring that everything runs smoothly at top notch levels of service. Additionally. the family requires a thoroughly experienced professional with an expert level of overseeing and liaising with major art dealers, curators, insurance, movers and art installation tradesmen. This is a post where all aspects of the appointments within the various properties is at a museum level of quality and in such the respect considerations in care must be without falter.There are layers of staff that require a clear description of what is expected of them in their job duties and their daily conduct and structure. Staff retention is of major importance to the principal and they will look to you for efficient staff management, training, guidance and instilling a "can-do" team player approach to all daily tasks. There will be formal service requirements and ensuring all aspects of this care is guided to perfection.It is essential to the success of the post to be a hands-on participant within the daily operations and in such lead by example. you will be required to move between Hampton's, NYC and Westchester, ensuring a standard manual of inventory and structure. Manage all events, vendors, logistics, problem solving and also care for budgets and running expenses.
LIVE IN or LIVE OUT NANNY NYC
Manhattan & Hamptons
LIVE IN or LIVE OUT NANNY with travel;
This high profile active family is requiring a Companion and Nanny for their pre-teen daughter. The household and days are very active with many activities and social calendaring to manage.
Your ability to instill values and travel freely with the family is essential to the overall success of the job. They have a small dog that requires your care as well so must be good with animals and enjoy dogs as you will be asked to oversee the care of this small dog.
There is travel involved and being active.
Must have excellent references and be an upbeat energized person who truly knows all the child-centric cultural points of interest in NYC
Mon - Fri, NANNY
Manhattan & Hamptons
This is a small family of 2 young girls who require a split day of care.
This busy corporate Mother requires an energetic light-hearted Nanny with a true passion for engaging her active bright curious children first thing in the morning from 7:30 AM - 8:30 AM to get them started for the morning by making them breakfast, helping them collect their belongings and get on their way to school. You will be responsible for walking one of the girls to her school whilst the Mother accompanies the other to her school.....from this point you will be off for the day until 2:30 PM when you will be asked to return to the home to prepare things for the evening and then head out to pick up one of the girls from school and get back to help with after school activities, homework, preparing dinner, and preparing them for bedtime.
This is a Monday - Friday post with these hours - during summer you will be asked to live-in with them at the summer household in the Hampton's which will provide a greater salary during this time to accommodate you for your time.
It is imperative that in your style of care you are an engaged, activity minded Nanny who has the ability to make learning fun through educational activities that are a departure from social media and gadgets...this is most important to the Mother who insists that there be a learning and active aspect of your care giving which teaches through creative fun activities that stimulate the imagination, the teaching of social morays, instilling values and bringing about a lovely quality of care that will help them learn.
Additionally, you ability to run errands, tidy up, put in a load of laundry and pick up grocery items. light cooking is required. There is a Housekeeper on staff but tidying up after the children would be part of truly assisting with the daily chores of the household.
You must drive please
Swimming and sports a plus
All verifiable references
MONDAY - FRIDAY NANNY LIVE-OUT
Looking for an attentive Nanny to provide care for 3 young boys ages; 5 years, 8 years and 11 years old. This is an active household with many extra-curricular activities inclusive of swimming and soccer. The professional working parents require a Nanny to oversee the daily scheduling, play dates and liaise with the Chef for their meals and meal planning.
The boys attend summer day camp. During the day while they are away you will be asked to run errands and ensure their rooms are tidy and laundry is cared for in addition to assisting in ensuring they stick to their schedule in a timely manner, attention to proper grooming, attend Doctor appointments, plan Birthday celebrations and all daily scheduling.
Your interest in soccer and sports a plus and must have 5 years Nanny experience with current CPR and First Aid certification.
Monday - Friday, 11:00am - 7:00pm
AIR STEWARD/ VALET
NY - NYC
Private Valet & Flight Attendant position:
Working for an International private family that own several aircrafts.
Candidates must be based in or around NYC, and must already be employed in the deluxe hospitality industry, preferably as a: Cabin Attendant, Steward, Butler, Guest Service Manager or Valet in: luxury world-class hotels, Ambassadorial residences, respected private households or onboard private aircraft or yachts.
Family has multiple properties in the USA and Europe.
Candidates will have an innate eye for detail, will enjoy travelling and working in busy, sometimes frenetic high-speed work environments. They should also love taking the necessary time to do jobs properly, but will similarly be able to speed things up, to achieve the right result when time is severely limited!
o live in NYC area and will be free to travel with the family on trips as and when required.
o be organized, great communicators, and show they are adaptable, sometimes at short notice, to demanding situations.
o be discreet, honest, conscientious, hard-working, cheerful and come with a positive personality.
o be happy to undertake all manner of jobs and tasks with enthusiasm and energy.
o offer excellent checkable references
o be able to travel at short notice and must enjoy working in a fast paced work environment
o responsible for packing and unpacking luggage including transfer of luggage between households, hotels, yachts and to and from aircrafts.
o coordination with the clients household and Private office assistants and Travel Agency on the requirements for upcoming trips.
o coordination with flight crew, hotel staff, household staff etc.
o coordination of Principals transfers to and from aircraft (with Aviation dispatch / Travel Agency)
Trips & Anticipated travel dates would include:
Christmas/ NYE - 2 weeks
February one week
March School Break- 2 weeks
Summer- 5/6 weeks
November/Thanksgiving- 4 /5 days
(Additional 2-3 trips sometimes with short notice)
Please note that these dates are only indicative and not intended to limit valet required trips on other dates.
Accommodations with crew when not needed to be closer to the Family.
Salary: $100K USD DOE for someone that holds relevant experience
Candidates must drive and live or relocate to NYC/tri-state area.
LIVE-OUT SEASONAL LIFE GUARD
NY - Hampton's
LIVE-OUT SEASONAL LIFEGUARD - HAMPTON'S
This family requires a Lifeguard "ON-DUTY" for the Summer season.
Strong and fully capable swimmer in both ocean/beach and pool environments
Must be Fully Certified - Possess American Red Cross Life-guarding/First Aid/CPR/AED along with the ability to administer Oxygen
Act as a point of contact - monitor surf and changing weather/water conditions
Ability to surface dive, dive and tow flotation device
Possess an excellent awareness and attentiveness toward all water safety procedures
Ability to rapidly assess all emergency situations in a calm manner and respond immediately in an unflappable, clear and decisive manner
Excellent communication skills - gently and effectively communicate safety reminders and advice to family and guests
Ability to assess the sites and establish an Emergency Response protocol
Ability to work well with others patience, calm and clear demeanor
Adept at caring for both children and adults and comfortable with all CPR First Aid rescuing procedures to effectively respond
Your duties will be on a schedule TBD. Guaranteed 40 hour week with overtime at time and a half.
The Summer Season will go from May-Memorial Day to September - Labor Day
Please send your information in right away if you qualify
This is an excellent job for a lovely family in their NYC household.
Looking for a Server to liaise with the Chef and Estate Manager to set the table accordingly for the number of expected guests, to ensure the table settings are all cared for, although the family typically enjoys an informal service they do require formal service while entertaining.
Former experience within a beautiful household, knowledge of fine linens/china and glassware and the full knowledge of drink service and wine. Proper boundaries and decorum a must...this is a beautiful job.
EXECUTIVE LEVEL PERSONAL ASSISTANT/HOUSE MANAGER
NY - NYC
EXECUTIVE LEVEL PERSONAL ASSISTANT/HOUSE MANAGER - NYC
Being highly organized with the ability to step into place and make decisions by proxy in keeping with your employer is key to your success.
You will be required to manage and oversee multiple projects ranging across myriad areas of a highly active employer involved in philanthropic considerations, art and finance along with overseeing vendors and contractors in building/refurbishing & renovations. On occasion you will be required to travel to another property to oversee art installations and liaise with designers and decorators and ensure the staff is up to speed with their duties and the property is guest-ready and running smoothly with everyone keeping up with their responsibilities.
You will need to coordinate complex travel arrangements, review contracts, maintain files and ensure credit card and expense reconciliation, manage relationships with top tier professionals such as leading architects/designers/CPA's and a full RoloDex of exclusive contacts and vendors. You will act as a gatekeeper with full discretion and being security minded.
Additionally, the post requires that you are resourceful and quick on your toes, challenge authority if there is a better way to manage the daily operations. You will need to thoroughly vet contractors and vendors of diverse fields toward favorable outcome and successful job completion.
Project management and event management is a necessary component of your duties and your ability to take on large budget events and manage their successful outcome is essential. Coordinating all support vendors necessary to event management is key.
Being able to multi-task and having a firm grasp on operation management in an overall big picture of day to day operations within a very high-profile involvement is key.
Please send us your resume in keeping with these requirements - we look forward to meeting you.
PERSONAL ASSISTANT/FAMILY ASSISTANT with House Management duties
Extremely busy businesswoman of this prominent philanthropic couple requires a true right-arm/extension of herself to perform all administrative tasks to cull through emails, schedule appointments/meetings and make travel arrangements, prioritize tasks, orchestrate daily operations around the busyness of multiple demands all while monitoring the daily running of the household to ensure errands are run, stocking and supplies are ordered and liaise with the trusted long term housekeepers to ensure all aspects are cared for within the museum-quality household.
Balance, prioritize, organize, planning, multi-task, coordinate appointments, liaise with outside professionals and vendors/contractors....there is a stream of consciousness which is ultra-important to be in synchronicity with in order to fully adapt to the way in which your care is fully required. The days are extremely FULL with the need to wear many hats and maintain a poised calm countenance in managing multiple duties while interacting with Board Members/Trustees/Curators and various business people. As a direct consequence of being within such a fast paced, hectic, high-profile and demanding day you must be determined and focused and extremely flexible in your ability to multi-task, think outside of the box and quickly problem solve, retain information, prioritize multiple requests with the retention to advance projects toward job completion.
It is evident that this is a demanding post for someone with tiptop skills and the flexibility and ability to be preemptive as you get into stride with this dynamic, kind-spirited, powerhouse of a lady who is a force unto herself in her capacity to get things done and take on the tasks and ensuring perfection at a very high standard of excellence.
Your ability to respond to emails in a refined and proper timely manner, social calendaring and making arrangements for social engagements and events, overseeing the daily needs of the household as items need to be restocked and replenished, running errands and doing personal shopping, picking up items from the grocery store, picking up & returning items to various stores/designers, engaging architects/designers/tradesmen/accountants/curators and insurance brokers in addition to the executive office staff and maintain a running log of various timelines & scheduling with punch lists and the fulfillment of duties.
Your knowledge of fine art, event organizing, social calendaring, making travel arrangements and simply being at the height of your abilities when assisting a prominent household to run efficiently is key. There is a lot of coordination and organization required within this post to adequately and fully ensure your happiness and successful outcome for the long term. This is a wonderful household and a great job for a true Assistant.
Preferred Fine Arts knowledge, excellent computer and technical skills, willingness to be of assistance to help the day run smoothly, cheery countenance, energetic ...looking for a long term position where you create structure and truly become the much-needed indispensable right arm assistant.
SUPPORT ASSISTANT TO THE PERSONAL ASSISTANT
NY - NYC
This fast paced, prominent office requires a right arm Assistant to the Personal Assistant to the CEO.
Within this support role you must be extra vigilant in being pro-active, anticipate needs before they arise and manage in a highly organized manner, all the files,
scheduling, be preemptive and monitor all contacts and research in preparation for top tier political and philanthropic concerns in a far-reaching capacity of being spot-on.
It will be imperative that you get into step with the PA to support all matters in keeping with daily operations of a very busy CEO. Changing gears and multi-tasking throughout the day.
Ideally the candidate will have former PA experience with a Business/Economics Degree and exhibits a resourcefulness that evidences a full familiarity with New York City, great contacts and aware of key civic issues. Your ability to perform in depth research, generate reports of your finding and support the daily rigorous scheduling in a timely, discreet, thorough accurate manner is tantamount to your success as part of the team.
FAMILY PA, TUTOR, COMPANION TO TEENAGE KIDS
Three teenage children for a busy family require a Live-in Companion, Tutor, Mentor, Social Calendaring PA to bring organizational skills, patience, mentoring qualities to this busy household - there are numerous sporting and outdoor activities along with cultural interests and all school work, homework, reports and keeping up with their activities and social calendaring. With three to mind you will need to be very thorough, energetic and efficient in your care and oversight to ensure all aspects are cared for at all times.
Arriving at noon on Friday through the entire weekend....you will be live-out unless the parents are traveling at which time you will be required to stay over and mind their complete care and security and always ensure they have their lessons completed. APPLICANTS MUST BE PREPARED TO WORK EVERY WEEKEND!
Must be legal to work in the US
Must have verifiable references from a New York City family - looking for reliable long term work history within a high profile home and evidencing that you are very plugged in to the NYC social/cultural/activity events and fully familiar with all aspects of mindful unwavering reliable care. A thorough background check will be conducted and your references will all be checked thoroughly.
Education degree a plus and familiarization with respect to teen year scholastic requirements essential as the family will want for you to seamlessly assist with problem solving, homework and projects and correct errors they are making to educate them/instruct them in grasping concepts.
TRAVELING PERSONAL VALET
NYC, COLORADO, INTERNATIONAL
This is a prestigious position for the right 'fit'. Your employer is a Global businessman with a small family.
Your focus will be to streamline the daily activities in all aspects of his life. Some of the tasks are mundane and tedious while other aspects are demanding and fun filled. No matter what the day holds it will be a great adventure internationally aboard their yacht, private jets or preparing their arrival to one of their many homes around the world. You'll need to rapidly establish vendor relations and get your finger on the cultural and social pulse. This is a hip young businessman who enjoys being a part of the newest openings; shops, galleries, restaurants, clubs. He'll expect for you to prepare for his arrival in a seamless manner of being his liaison, establishing repoire with the finest involvements in a poised, confidential and highly discrete manner that best represents him. You'll interact with dignitaries, celebrity and business leaders of multi cultures. The family will look to you for smooth running operations. You really will be a combination of many titles in your job duties; Valet, Concierge, Attache, Personal Assistant and, "Go-to" person. Applicant must have a US Passport Must be able to travel freely, unencumbered- you'll be on the go all the time. Qualities that will make you stand out as an ideal Candidate are, well traveled, appreciation for finery, poised, pro-active, team player, energetic and congenial yet very discrete, multiple languages a plus, educated and able to know what needs to be done-well ahead of having to be asked.